Assistant Director of External Relations, Posting ID #2033

Claremont, Los Angeles County
May 15, 2014
Employment Type
Full Time
This position oversees the planning and implementation of selected high-level Development and College events and is responsible to manage the day-to-day processes, administrative responsibilities, and ongoing communications relating to the Henry R. Kravis Prize in Leadership. • Work closely with the Kravis Prize Director and other consultants to successfully support the Kravis Prize Selection Committee meetings and processes related to the selection process. • Plan and manage high-level events featuring the Kravis Prize recipients. Establish important communication and collaboration between the previous Prize recipients and the College in order to plan and execute successful annual retreat with meaningful content. • Supervise the Administrative Assistant assigned to support the Kravis Prize. • Compose, review, analyze and edit high-level, confidential and comprehensive materials related to the Kravis Prize Selection Committee meetings, including in-depth research required for the nomination process. • Work collaboratively with the Kravis Leadership Institute (KLI) and the Dean of the Faculty’s office, as well as with other Kravis Prize partners on campus, to coordinate student and faculty participation in Kravis Prize events as well as integrate the Kravis Prize and its recipient community into student internships and learning opportunities. • The Kravis Leadership Institute coordinates the placement of student interns with the Kravis Prize recipient community. This position serves as a resource for collaboration on the student internships and other student learning opportunities with Kravis Prize recipients and campus partners, including KLI. • Manage the Kravis Prize budget of approximately $250,000, approve and oversee the tracking of expenses and the preparation of an annual budget report for the donor of the Kravis Prize. • Partner with the Office of Public Affairs and Communications to develop and implement integrated web site and social media strategies to engage, build and improve relationships with internal and external stakeholders; maintain collaborative working relationships with stakeholders and facilitate the refinement of their ideas to translate them into Kravis Prize website application. • Work with the Office of Public Affairs and Communications to manage communications related to the Kravis Prize recipient announcement, mailings to alumni and other stakeholders of the college, including providing content for the Kravis Prize web site, and ongoing social media content promoting Kravis Prize recipients and activities. This position serves as an approver of official Kravis Prize communications, images, and videos. • Evaluates usage of the web site and social media and recommends improvements to increase effectiveness. • Perform other related duties as requested and needed. Individual must possess knowledge, skills, and the ability to be able to successfully perform the essential functions of the position with minimal supervision. • Excellent writing, grammar, and editing skills. • Must have demonstrated an ability to take multiple projects from inception to delivery in short order. The successful candidate should have a well-refined customer-centered orientation. • Experience working for a nonprofit preferred. • Maintain a high level of confidentiality. • Experience working in social media management and with Facebook, Twitter, YouTube, LinkedIn, blogs and other social networking sites preferred. • Must be able to establish and maintain effective working relationships with faculty, staff, colleagues, donors, and students. This position should have experience managing a budget. • Must demonstrate maturity and poise in responding to the public and various internal constituencies, including trustees, donors, faculty, and staff. • Superior organizational skills are a must, including a strong attention to detail and the ability to manage multiple projects and to meet tight deadlines. Outstanding interpersonal skills are required with an ability to communicate clearly and concisely and a willingness to share ideas with individuals at all levels. • Demonstrate effective leadership skills to supervise, facilitate, motivate and inspire direct reports and other staff. • EDUCATION: College degree required. Experience of increasingly responsible employment in a development office with an event background preferred. This position reports to the Vice President for Development and External Relations. Hours: The regular hours for this position are 8:00 a.m. until 5:00 p.m., Monday through Friday. Evening and weekend hours are required. Classification and Status: This is a full-time, 12 month, exempt level, benefits-eligible position. Overtime, holiday, weekend and evening work hours may be required due to the needs of the business. Background Check: The successful candidate will be required to undergo a full consumer background check and reference check. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description. Physical Requirements: Moderate (20-50 lbs.) This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk or substantial harm to the health of themselves or others. It also may include marginal functions, generally defined within Title I of the Americans with Disabilities Act and the Occupational Safety and Health Administration (OSHA). DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity. Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, gender, gender identity, gender expression, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, or any other category protected by law. Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490. All applicants must complete and submit an online application to be considered for an open position. Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Director of Human Resources if qualified for any open position. Please do not contact departments directly.