Accounting Associate

Tallahassee, Leon County
May 15, 2014
Jobs Outside Higher Education
Businesses & Consultants

Job ID: 37257

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 05/21/2014

Oglesby Union Admin/Accounting Office

High School diploma or equivalency and three years experience related to the duties of this position. (Note: a combination of post high school education and experience three years)

Experience performing accurately in a detail oriented environment.

Experience prioritizing, organizing and performing multiple work assignments simultaneously.

Experience with Microsoft Office Suite and basic computer functions.

Knowledge of accounting systems and practices.

Ability to effectively train and direct the work of others.

Ability to communicate effectively verbally and in writing.

Ability to establish and maintain effective working relationships.

Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.

Background Check Requirements
This position requires successful completion of a criminal history background check to include fingerprinting.

Confidentiality Policy
This position requires compliance with University confidentiality policies.

Knowledge of University rules and OMNI.

Monday - Friday 8:00 - 5:00 (hour for lunch

Assists with and maintains all budget and financial accounting functions of the Oglesby Union, Askew Student Life Center, Student Services Building and the FSU Circus operating budgets.

Reconciles daily recaps and makes deposits for the Oglesby Union departments: Art Center, Crenshaw Lanes/Games, Guest Services, Student Activities Center, Club Downunder, Flea Market, Union Productions, ASLC Films, and Student Services Building. Balances recap to cash register and credit cards reports; Prepares the documentation for Cash Management and Financial Reporting in the Controller's Office; Prepares the daily manifest for cash pick up by Loomis Fargo.

Enters purchase order requisitions. Reconciles purchase order records to University Department Ledgers on a monthly basis, to verify correct fund and category, encumbered balances, and appropriate identification to ensure accurate payment.

Audits change and petty cash on a monthly basis. Performs accounts payables using the OMNI system; responsible for the audit and payment of vendor invoices for the Oglesby Union, assuring compliance with the University policies and procedures. Responsible for audit weekly purchasing card transactions, assuring compliance with the Florida State University policies.

Responsible for the monthly purchasing card reconciliations for all staff P card holders, and verifies that the fund and account expense are correct.

Keeps an expense log for Union Operations account

Veteran's Preference
Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. For additional information on Veterans' Preference visit

IMPORTANT: In order to claim Veterans' Preference, applicants must attach/upload a DD-214 (and other documentation as applicable) with their online application.

Pay Plan
This is an USPS (University Support Personnel System) position.

How To Apply
If qualified and interested in a specific vacancy as advertised, apply to Florida State University at

Applicants are required to complete the online application with all applicable information. Applications must include work history and all education details (if applicable) even if attaching a resume.

Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:

Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:

Tobacco Free Campus
Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.PI77471062