Financial Analyst/Project Coordinator
Location: Los Angeles, CA
Office Building/Campus: Los Angeles- Downtown
Home Department: Business Manager
Position Type: Staff Position
Founded in 1979, The Chicago School of Professional Psychology is an independent professional graduate school with a dynamic student body and a professionally accomplished faculty. Our curriculum and training opportunities prepare graduates to deliver outstanding professional services emphasizing the ability to understand and work with diverse populations.
The Financial Analyst/Project Coordinator provides a high level of diversified analytical and administrative support to the Vice President of Finance and Administration (VPFA) and other professionals within Finance & Administration. In this role, the individual will facilitate, promote and foster an effective, efficient, professional atmosphere while providing excellent assistance in collecting, compiling and analyzing moderately complex data, preparing presentations and assisting in coordinating projects and deadlines. The Financial Analyst/Project Coordinator must be able to work independently, with limited supervision and quickly become a resource for the institution regarding TCSPP policies, procedures, and practices. This individual will assist with highly sensitive and confidential projects and correspondence and must be able to handle this information with the highest level of discretion and confidentiality. The ideal candidate must have a strong business operations background with experience in project coordination, expense tracking, reporting, and Excel workbook creation and maintenance (through the use of formulas, pivot tables, data imports and exports, etc.) Responsibilities will include but are not limited to the following:
- Tracks projects and programs associated with VPFA’s span of responsibilities. Acts as liaison between the VPFA and all levels of the organization by communicating directives, instructions, and assignments. Follows up on the status of outstanding assignments and projects.
- Independently and accurately produces a variety of communication, reports and presentations using the appropriate software for word processing, graphics and spreadsheets; prepares and/or updates functionally related reports and records, develops and/or participates in special projects; develops presentations/reports from conceptual ideas or existing materials.
- Maintain a variety of electronic files and databases for the purpose of providing up-to-date information and historical reference.
- Proactively coordinate and assist in successful implementation of projects as assigned by the VPFA
- Compile data (e.g. expenses, enrollments, personnel records, etc.) for the purpose of processing requests and preparing reports.
- Prioritizes schedules and coordinates logistics for various meetings and events, both on and off campus. Manages the VPFA calendar handling requests for time using sound judgment to determine priority and scheduling.
- Prepares agendas and materials for meetings and ensures distribution of materials. Updates VPFA on status of issues before meetings. Takes minutes and follows up on action items as needed.
- Responds to routine or special inquiries and requests; facilitates the information flow between those inside and outside the institution.
- Performs research, prepares responses, and responds to inquiries from the TCSPP community, as well as external constituents, regarding interpretation of policies and procedures.
- Uses appropriate judgment and knowledge of institutional policies when sharing sensitive information.
Essential Knowledge, Skills, and Abilities:
- Advanced writing and editing skills to prepare clear correspondence and reports.
- Demonstrated communication skills (written and verbal) with the ability to produce work that is timely, grammatically correct and error free.
- Strong problem solving and analytical skills.
- Strong time-management skills with the ability to effectively prioritize duties
- Ability to work independently with a high degree of professionalism and independent judgment completing tasks on time and with high quality.
- Ability to prioritize duties and effectively manage conflicting priorities.
- Strong detail orientation, accuracy and follow-up on work product.
- Skills to prepare and complete basic financial forms and reconcile expenses.
- Strong interpersonal skills including the ability to work with a diverse group of individuals at all organizational levels.
- An earned BA/BS in Business Administration, Finance or Accounting from an accredited institution
- 2-3 years of prior experience in a business administration role with a focus on expense tracking, budgeting, financial surplus/deficit reporting, and project coordination
- Tech-savvy with proficiency in Excel, PowerPoint, VISIO, Access, and a familiarity with databases and learning management systems
- Knowledge of project management concepts
- Independent self-motivator with little supervision needed
- Discretion in dealing with confidential information
- Organized with an attention to detail
- Knowledge of Great Plain and CampusVue is a plus
For more information about The Chicago School of Professional Psychology visit www.thechicagoschool.edu
The Chicago School of Professional Psychology is an affiliate of TCS Education System. For more information about TCS Education System visit www.tcsedsystem.org
The Chicago School of Professional Psychology is an Equal Employment Opportunity provider committed to providing equal employment opportunities based on merit and competence, without regard to sex (which includes pregnancy, childbirth, or related medical conditions, the actual sex of the individual or the identity, appearance, or behavior of an individual, whether or not that identity, appearance or behavior is different from that traditionally associated with the individual’s sex or birth), race, color, age, gender, pregnancy, religion, sexual orientation, ancestry, national origin, physical disability, mental disability, medical condition, military status, marital status, or any other characteristic protected by Federal, state or local law. TCS believes that the full utilization of the talents of all individuals can be achieved by adopting practices that will assure equal opportunities to all. Such practices not only result in effective operations, but also foster an environment in which all individuals have the opportunity to benefit from the utilization of their talents.