Legal Assistant

Nashville, Davidson County
May 14, 2014


Provides legal secretarial support to Legal Clinic faculty and students, including assisting students with legal formatting and filing procedures; performs legal research; schedules meetings and hearings; prepares subpoenas and legal documents as requested.


Key Responsibilities:


1.   Legal research using Lexis or other databases, and using Metro Caselink and Federal PACER databases.

a.   Assist with research projects or special projects, which are often of a lengthy, technical, and complex nature.


2.   Preparation of legal documents such as motions, orders, pleadings, etc.

a.   Assist 7 clinical faculty and 40-50 students per semester in preparation of legal documents, court forms, correspondence, manuscripts and class materials. 

b.   Review, edit, and format materials before distribution or publication.


3.   File documents with courts as necessary.

a.   Process appropriate paperwork to complete the filing of documents; file documents with courts when student attorneys are unavailable. 

b.   Provide guidance to students on formatting legal documents, filing procedures and requirements.


4.   Assist in trial preparation.

a.   Schedule meetings and depositions as necessary.

b.   Draft letters regarding subpoenas, medical records requests, etc.


5.   Maintain attorneys' calendars.

a.   Schedule and coordinate meetings, court appearances, filing deadlines, depositions and witness interviews.


6.   Provide general secretarial and professorial support to six clinical professors.

a.   Receive and distribute mail, answer inquiries, screen callers and refer to appropriate agencies.  Knowledgeable of client in-take guidelines and local agencies with which the Clinic networks.

b.   May provide instructional support as needed for clinical professors in their teaching roles.


7.   General administrative support for department.

a.   Handle confidential client records and files, including opening and closing files. 

b.   Maintain client database and student attorney time-keeping records; general reports for faculty as needed.

c.   Draft correspondence for faculty/student attorney signature.

d.   Coordinate special projects, including coordination of the Trial Advocacy Program and mock trials.  Perform secretarial and administrative duties for 6-7 trial advocacy adjunct faculty members per semester, and primary contact for trial advocacy students.

e.   Perform notary public services.


8.   Maintain department records and Legal Clinic Library.

a.   Maintain documents in an organized manner.

b.   Update library materials as needed.



Basic Qualifications

Preferred Education, Skills, and Experiences:
  • Bachelor's degree and 2 years' experience or equivalent required
  • Experience working in a law office preferred
  • Strong Microsoft Office skills required
  • Knowledge of Lexis, Metro Caselink and or Federal PACER databases preferred
  • Self-starter; able to multi-task in fast-paced setting; comfortable working with students and faculty
  • Knowledge of academic setting or prior experience with students, a plus

Job Professional and Managerial

Primary Location TN-Nashville-Law School

Organization Law School-Faculty Services 124103PI77407532