Contracts Associate

New Haven, New Haven County
May 08, 2014
STARS Requisition number 25292BR

Department Yale Press

University Job Title Paralegal

Posting Position Title Contracts Associate

Bargaining Unit None

Job Category Managerial & Professional

Type of Employment Full Time

Duration Type Regular

Salary Grade P4

Work Location Central Campus

Worksite Address 302 Temple Street

Work Week Standard (M-F equal number of hours per day)

Position Focus: Provides high-level support to Director of Yale University Press Legal Affairs; ensures that all publishing contracts for Yale University Press and Yale University Press London are negotiated, drafted and managed efficiently and accurately and in accord with policies and best practices of Yale University Press and the University; establishes, organizes and manages contracts files and legal files. Draft and review publishing contracts and agreements; communicate with and draft correspondence to authors and agents and negotiate contract terms; communicate status of contracts and terms; draft and manage boilerplate and compare and analyse proposed contract terms; facilitate advance checks and receive/respond to royalty questions; supervise student workers supporting operations of the Press; administers contract terminations process and oversees cancellations; and communicate regularly with Press staff and related departments.

Principal Responsibilities
1. Performs legal, statistical, documentary, factual, and records research. 2. Identifies relevant judicial decisions, statutes, legal articles, codes and other pertinent material; reviews and monitors new and updated regulations. 3. Organizes, analyzes, cross-checks and validates information. 4. Drafts legal documents including contracts and legal agreements using templates. 5. Checks legal forms and documents for accuracy. 6. Maintains law library. 7. Co-ordinates law office activities such as subpoena response, diligence production/review. 8. Locates and communicates with witnesses. 9. Interacts with clients, counterparties and other University departments. Summarizes agreements, documents, depositions, interrogatories, and testimony. 10. Attends real estate closings, depositions, court or administrative hearings and trials with the attorney. 11. Authors and signs correspondence that do not contain independent legal opinions or legal advice. 12. Maintains reference/client files, organizes and tracks case and governmental files. 13. May perform other duties as assigned.Required Education and Experience
Bachelor's degree and two years of related experience or the equivalent combination of education and experience.

Required Skill/Ability 1: Excellent oral and written communication skills, including proofreading skills.

Required Skill/Ability 2: Strong academic credentials, a working knowledge of contracts and excellent drafting and analytical skills, including ability to compare and analyze documents.

Required Skill/Ability 3: Strong organizational, time-management, and problem-solving skills are essential; must demonstrate attention to detail. Competence as a paralegal

Required Skill/Ability 4: Ability to work under high volume on deadline and to work independently.

Required Skill/Ability 5: High level of computer literacy and know-how, including MS Office suite is required.

Preferred Education, Experience and Skills: Two years experience in publishing contracts department or at a literary agency or minimum of two years of wide-ranging administrative experience, including drafting and managing a high volume of contracts and documents.

Weekend Hours Required? Occasional

Evening Hours Required? Occasional

Preferred Licenses or Certifications: Paralegal certification

Drug Screen No

Health Screening No

Background Check Requirements All External candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Yale University is an affirmative action/equal opportunity employer. Yale values diversity in its faculty, staff, and students and strongly encourages applications from women and members of underrepresented minority groups.