ODE SEARCH COMPLIANCE COORDINATOR (PROGRAM ASSISTANT - UCP 3)

Location
Storrs Mansfield, Tolland County
Posted
May 02, 2014


Under the direction of the Associate Vice President, assists in the development and coordination of Affirmative Action programs to ensure University compliance with State and Federal guidelines and provides general administrative support for Office of Diversity and Equity (ODE).

Characteristic Duties and Responsibilities: 

  1. Assists with the preparation and updating of the University’s Affirmative Action Plans with the responsibility for collecting and organizing pertinent information, drafting and editing narratives, compiling and analyzing data, and preparing quantitative charts. Applies knowledge and understanding of current state and federal record-keeping regulations, institutional policies and procedures, and the department’s practices relative to the search and hiring process.  Works collaboratively with Search Compliance, ODE, and other University staff to complete the University’s Affirmative Action Plans.
  2. Assists in compiling and reporting data and information (numerical/statistical/narrative) used to apprise others of the University’s workforce profiles, hiring trends, applicant profiles, and peer comparisons.
  3. Provides assistance to hiring managers, search committees, faculty, and staff in matters relating to the search process, department policies and procedures and other AA/EEO related issues.  Responds to inquiries from search committees, search administrators and representatives across the University regarding the search process, search file status, and search file record-keeping practices.  Provides excellent customer service and employs good judgment in all communications and interactions with the University community.
  4. Assists in the review of search records, ensuring compliance with affirmative action policy and equal employment regulations; and maintains search files, communications and other related records.  Monitors the content of documents and standard forms submitted and distributed for accuracy and completeness in accordance with state and federal regulations.  Reviews, edits, and/or complete narrative descriptions of searches for submission to state or federal agencies.  Apprises Search Compliance staff of the need for additional data or information required to complete search file records when necessary.  Ensures confidentiality of search files  and records.
  5. Assists in the planning and coordination of training of search committees and administrators.  Participates in workshops with search committee members or administrators regarding the search process and search file record-keeping requirements.
  6. Works collaboratively with University departments and external auditors regarding compliance in the search process, Affirmative Action Plan preparation and other related projects. 
  7. Maintains knowledge of current developments in related areas and participates in professional development conferences and workshops.  Conducts research regarding substantive and procedural issues related to Affirmative Action, Equal Employment Opportunity, diversity, and the search process.
  8. Provides administrative support to the Search Compliance Team in maintaining records and reconciling data relative to the search process and Affirmative Action planning. 
  9. Participates in special projects as assigned.
  10. Performs related duties as required.

Minimum Qualifications:

  1. Bachelor’s degree or the equivalent combination of education and work experience.
  2. One to three years’ work experience in an administrative capacity.
  3. Strong written communication skills.
  4. Strong verbal communication skills.
  5. Experience with Microsoft Office, especially Word, Excel and PowerPoint.
  6. Excellent interpersonal skills and the ability to work collaboratively.

 Preferred Qualifications:

  1. Experience in a position leading to familiarity with state and federal affirmative action, equal opportunity employment issues, regulations and laws, particularly as they relate to higher education.
  2. Strong organizational skills and the ability to perform in a fast-paced work environment and successfully manage multiple assignments with competing deadlines.
  3. Experience in a fast-paced work environment in a customer service or communications role that required sophisticated interactions with diverse groups.

Applicants should include cover letter detailing experience and qualifications, resume, and list of three references. Applications received by May 23, 2014 will be given preference.  Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check.

About UConn

Home to the UConn campus, the Storrs-Mansfield community is in the midst of an exciting, multi-year transformation, offering a lively downtown center that brings together University and local residents with premium amenities including diverse housing, shopping, and dining opportunities.  Epitomizing the classic New England community, Storrs and its surrounding neighborhoods offer an enjoyable blend of cultural, educational and recreational opportunities while also providing easy access to major metropolitan areas New York, Boston and Providence. 

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff.  The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community.  As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations. 

This job posting is scheduled to be removed at 11:59 PM eastern on June 1, 2014.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.


The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.