Appointment Type: Administrative/Professional Faculty
Department: Veterinary Medicine 220000 VMD
Position Summary: The College of Veterinary Medicine invites applications for a full-time (1.00 FTE), 12-month, fixed-term Academic Advisor position. Reappointment is at the discretion of the Dean.
This position supports the primary mission of the University, College of Veterinary Medicine, and Student Services. The individual holding the position serves as an Academic Advisor, assisting pre-veterinary undergraduate students with a full range of support including admissions, orientation, academic program planning, course selection and career planning.
The incumbent represents the College at recruitment, orientation, and retention events. The Advisor is a source of information for prospective students, and actively recruits students through participation in various University and College-sponsored orientations and events. This person will also report to the Admissions Committee and the Associate Dean for Student and Academic Affairs with routine as well as requested special reports, compiled statistics, and continuously-updated spreadsheets. She/he will be the public interface between the College and applicants as well as the national veterinary admissions coordinating service. The Advisor keeps abreast of University and College policies and procedures and rules and regulations to assist students in meeting academic requirements.
Position Duties: 50% Student Advising
Advises and assists pre-veterinary students with schedule changes, course requests, registration, and graduation requirements. Meets with students and their families to advise/counsel them on the pre-veterinary admissions application process, requirements, deadlines and OSU programs.
Coordinates advising of non-successful applicants based on educated and extensive knowledge of the admissions process, pre-admissions requirements and College and profession priorities.
Responsible for coordinating the admissions process in the College, including processing and tracking over 700 applications annually. Maintains admissions database, continually updating information as it is received. Supports faculty reviewers of applications with training and information. Supports the Admissions Committee and the Associate Dean for Student and Academic Affairs to determine priorities, focus of efforts guidelines and changes in admissions and recruiting.
Reviews admissions files for completeness, evaluates and prepares files for the admissions committee review, arranges applicant interviews and notifies applicants of the status of their application. Attends and documents meetings of the College Admissions committee.
Initiates and coordinates process and system updates and projects.
Acts as a liaison to the OSU Admissions Office.
Acts as a liaison to the national veterinary admissions system, VMCAS, based in Washington, DC. When possible, attends annual admissions meeting at the American Association of Veterinary Medical College's annual meeting.
15% Student Recruitment
Represents OSU/College of Veterinary Medicine at college fairs, high school visits, multicultural events, community colleges and other activities as assigned. Advises and participates with Student Ambassadors in recruiting activities and events.
Supports the strategic plan and goals for a diverse and academically competitive student body through recruitment efforts. Contributes to development of novel and sustainable strategies for recruitment of a diverse applicant population.
Develops and maintains relationships on behalf of the University with high school and community college personnel, prospective students and their families, cultural and ethnic communities, OSU alumni and other influencers.
Position Duties (continued): 5% Pre-Veterinary Scholars Program
Administers the Pre-Veterinary Scholars program, a cooperative program between the College and the Honors College to provide opportunities for highly talented and interested undergraduate students to acquire experience and knowledge of the veterinary profession and the College.
Reviews application essays, solicits Pre-Veterinary Scholar advisors, schedules meetings, provides information, writes reports, and tracks Pre-Veterinary Scholar progress through the program.
Records management, data management, academic standards enforcement and administrative duties. Enforces University and College academic standards. Works with student information systems and various database resources to prepare a variety of reports. Manages and updates student academic records.
Maintains reports assessing effectiveness of advising and recruitment activities and budgetary expenditures.
Participates in preparation of annual accreditation reports with respect to admissions and outcomes assessment.
Provides lead work for 1 student employee which includes planning, assigning and approving work.
Other duties may include assisting with publications, social media and web-site updates, conducting research on national enrollment trends, participating in open house/Pet Day and other College activities.
Working Conditions/Work Schedule: This position requires travel to student recruiting events and meetings where the incumbent will represent Oregon State University-College of Veterinary Medicine to potential students and their families.
Attendance at various events may require weekend and evening work.
Minimum/Required Qualifications: Bachelor's degree from an accredited college or University.
Two years professional work experience related to student services, student recruitment/outreach or leadership.
Excellent oral and written communications skills, and experience in public speaking/presentation.
Demonstrated experience in creating and conducting presentations, and demonstrated ability in program planning and administration.
Demonstrated excellent attention to detail.
Technological experience and be able to demonstrate proficiency in Microsoft Office applications including Word, Excel, Outlook, and Power Point as well as newer applications such as Prezi and Google Docs/Apps (or similar applications).
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OAR 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OAR 125-155-0200) as per OAR 576-056-0000 et seq.
Preferred (Special) Qualifications: Master's degree in College Student Services Administration, or closely related field.
Knowledge of student recruitment and college admissions.
Experience with social media applications, Banner, and Data Warehouse; ability to learn Drupal or other web-editing programs.
Knowledge of and experience in basic statistical analysis.
A demonstrable commitment to promoting and enhancing diversity.
Scholarly Outcomes for Position (academic faculty only):
Posting Date: 05-01-2014
For Full Consideration Date:
Closing Date: 05-22-2014
Recommended Full-Time Salary Range: Salary is commensurate with education and experience.
Posting Number: 0012339
Quicklink for Posting: jobs.oregonstate.edu/applicants/Central?quickFind=63991PI76715014