Assistant Director , Registrar

UNT Dallas
Dallas, Dallas County
May 01, 2014

UNT Dallas - the first public institution of higher education in the city - offers faculty and staff the unique opportunity to help shape the character of the 21st century, learner-focused, urban comprehensive university.

Assistant Director , Registrar

Job Description Summary:
The University of North Texas at Dallas invites applications for the position of Assistant Director I.
The University – the first four-year public institution of higher education in the city – seeks an individual who will help shape the character of a 21st century, teaching-focused university. Candidates should be able to express enthusiastic support for the mission of the university, its core values (virtue, civility, reasoning, and accountability), and its vision to become a highly valued University that will be recognized for its distinctive interdisciplinary approaches to education, for innovative research, and for its commitment to serving Dallas, surrounding communities, and the State of Texas. For more information about the university, go to:

Under the general direction of the Registrar, the Assistant Director will serve as a team leader ensuring quality in the daily operations of the Registrar’s Office. The Assistant Director performs a variety of specialized duties related to student registration, verification, transcripts, graduation, and residency. In addition, this position assists students in the Registrar’s Office, coordinates and maintains student records, provides work direction in related areas to work-study students when necessary, and performs related duties included in this position.
Responsibilities of the position include, but are not limited to:
  • Analyze current academic records processing functions and recommend system changes resulting in efficient, accurate and prompt communication with students.
  • Assist in analyzing and supervising the data entry processes and communication systems within the Registrar’s Office ensuring accuracy and functionality and ultimately, timely communication with students.
  • Assists in the receiving and posting of transcript credits from other schools, Advanced Placement units, CLEP information and credits, and military credits to student transcript file in the student information system. Assists in computer entry into the student information system a variety of information such as academic forgiveness, grade changes, credit by exam, assessment test scores, and course repeats.
  • Serves as functional liaison with Registrar to provide ongoing training to staff and resolve functional and/or training issues.
  • Attends ITSS (Information Technology Shared Services) informational meetings pertinent to shared registrar technology resources and serve as an office liaison with system employees.
  • Provides assistance and information to faculty, students, staff, and the public regarding registration, semester schedules, and transcripts.
  • Coordinates office actions relating to office and University policies and procedures based on guidelines and standards from federal and state agencies and professional organizations.
  • Assists in the administration of functional activities and services of the Office of the Registrar (i.e.; registration and records services, preparation of reports, providing veterans’ services, development of goals and objectives, personnel administration and development).
  • Represents the Registrar’s Office in a public-speaking capacity both on- and off-campus and maintains records of these activities.
  • Serves on office committees as assigned.
  • Performs related duties as required.
  • Assumes authority of the Registrar in the Registrar’s absence.
UNT Dallas is an Affirmative Action/Equal Opportunity employer. It is our policy to provide Equal Employment Opportunities (including provisions for training, development, transfer and promotion) for all individuals without regard to race, sex, religion, color, national origin, disability, or veteran’s status.

Minimum Qualifications:
Bachelor’s Degree in related field and three years of professional related experience; or any equivalent combination of education, training and experience which provides the following knowledge, skills, and abilities:
  • Thorough knowledge of University policies and procedures related to functional area (or ability to rapidly assimilate)
  • Thorough knowledge of Texas rules and regulations related to functional area (or ability to rapidly assimilate)
  • Ability to plan and conceptualize and make sound business decisions
  • Strong presentation skills
  • Strong problem solving skills
  • Strong critical thinking skills
  • Ability to communicate effectively with diverse populations verbally and in writing
  • Ability to develop and maintain effective working relationships
  • Ability to work independently
  • Knowledge of safety and security precautions appropriate to work performed
Preferred Qualifications:
Master’s Degree and several years of experience working in a college or university advising or registrar’s office; experience with degree programs, auditing transcripts and student record keeping.

Physical Demands:
Work is primarily sedentary. Sits comfortably to do the work; however, there may be some walking, standing, bending, or lifting items weighing up to 15 pounds.

Special Instructions to Applicants:
Applicants must submit a resume, a cover letter, a list of three professional references and undergraduate transcript with their online application.

For more information and to apply, visit:


Founded in 2000, UNT Dallas has grown from 230 students to 2300 students and is projected to reach 16,000 by 2030. UNT Dallas, already among the most diverse universities in the nation, accepted its first freshman class in Fall 2010. For more information about the university, go to

University of North Texas is an AA/ADA/EOE