Assistant Director, Distance Learning

Bowling Green, Warren County / Hadley, Warren County / Plum Springs, Warren County / Richardsville, Warren County
May 01, 2014
Administrative Jobs
Academic Affairs, Instructional Design

About Western Kentucky University:

Western Kentucky University (WKU) Division of Extended Learning and Outreach is seeking applicants for an Assistant Director of Distance Learning. This position manages the day-to-day activities of the Office of Distance Learning, including the Independent Learning/On Demand Program, the Distance Learning Testing Center and other assigned areas. The Assistant Director position carries administrative and supervisory responsibility within the Office of Distance Learning and reports to the Director of Distance Learning and Continuing and Professional Development.

Job Description:

The following duties are customary for this position, but are not to be construed as all-inclusive. Duties may be added, deleted, and assigned based on management discretion and institutional needs. 

  • Oversees the management and operations in the Independent Learning/On Demand Program, the Distance Learning Testing Center, and other assigned areas using various enterprise and departmental systems
  • Plans and implements processes and procedures to enhance the functioning and services of distance learning operations at WKU
  • Manages processes of budget, payroll, requisitions, personnel actions, and distance learning contract preparation for new and current faculty, courses, and sections
  • Supports faculty needs within the Independent Learning/On Demand Program, the Distance Learning Testing Center, and other assigned areas
  • Develops partnerships with internal WKU units, including WKU centralized support and administrative units, to facilitate the offering of distance learning courses and programs
  • Provides strategic, tactical, and operational support associated with the development of academic offerings in the Independent Learning/On Demand Program and other assigned areas
  • Prepares and conducts workshops, periodic faculty meetings, and new faculty orientations
  • Analyzes enrollment data and trends and coordinates distance learning courses offered listed on external websites (e.g. GoArmyEd, Dantes, SREB-SECCRA, etc.)
  • Works with DELO Marketing and Online Program Services to develop and implement marketing and student recruitment plans for distance learning courses and programs
  • Supervises the integration of technology in assigned areas
  • Participates in and attend higher education association conferences and meetings as a DELO representative
  • Perform other duties as assigned


Minimum Requirements

  • A Master’s degree in Higher Education Administration, Instructional Design, Adult Education, or a related field
  • Minimum of two years of experience in the administration and/or delivery of distance learning courses and programs
  • Experience working in and extracting data from enterprise systems (e.g. Banner, Infoview, Crystal Reports, etc.)
  • Experience in the development and delivery of student services geared toward distance learners, particularly adult learners (e.g. recruiting, retention, and financial aid requirements)
  • Experience overseeing the development and maintenance of divisional/departmental information databases
  • Experience with learning management systems (e.g. Blackboard)
  • Experience supervising the work of others to achieve unit goals

Additional Information:

Knowledge and Skills Considered Essential for Success

  • Demonstrates a strong understanding of various forms of distance learning modalities (e.g. interactive video courses, correspondence courses, asynchronous online courses, etc.) and distance learning pedagogy as well as experience with course management systems (e.g. Blackboard)
  • Must be able to organize, manage, and prioritize time and multiple projects effectively
  • Demonstrated leadership, planning, and organization skills
  • Demonstrated understanding of HR processes and procedures in higher education (or large institutions).
  • Proven ability to collaborate in an academic environment with both academic and business operation units
  • Ability to manage, train, and evaluate staff is critical
  • Outstanding verbal and written communication skills and interpersonal skills to relate to a wide diversity of faculty, staff, and students.
  • Ability to interpret faculty and student needs and act accordingly (e.g respond in a timely manner, suggest a course of action, develop a process/practice)
  • Ability to develop productive working relationships with various higher education constituencies
  • Ability to work independently as well as collaboratively with various higher education constituencies
  • Comprehensive knowledge of common policies and procedures associated with distance learning operations at a comprehensive four-year institution
  • Proficient in Microsoft Office products

Salary Grade: 108                  Expected Salary Range: $46,000 – $55,000

Application Instructions:

All applications and resumes must be submitted through this online electronic talent management system.  Only those individuals who submit all required materials will be considered as eligible applicants.  We invite you to submit a cover letter which describes your interest and fit for this position. You will receive email notification confirming your application materials have been received.  Review of application materials will begin on May 12, 2014.

Final candidates will be required to present on a topic in an open forum setting.