Associate Provost and Chief of Staff

United States, North America
Apr 30, 2014
Executive Administration Jobs
About The Unit: The University of Chicago's Provost Office ensures the robust health of the academic values of intellectual inquiry and integrity. On a daily basis, the Provost is responsible for planning, implementing, and supporting the academic programs of the institution.

Unit Job Summary: The Associate Provost and Chief of Staff provides executive level management within the Provost's Office and performs a variety of executive level academic administrative duties of broad scope and complexity and manages a variety of strategic initiatives. This requires outstanding professional ability, originality, mature judgment, and a thorough knowledge of the academic and administrative programs and organizational structure of the University. The Associate Provost and Chief of Staff must be able to work independently on academic and operational issues arising in all areas of the University, as well as from outside constituencies. This will require the cultivation of oftentimes subtle, sensitive, and sophisticated understandings that must take into account divergent and often contradictory demands and reactions. The Associate Provost and Chief of Staff thereby adds to the informed perspective of the Provost and facilitates the implementation of activities within the Provost's Office and between the Provost's Office, the academic enterprise and University administrative offices. RESPONSIBILITIES INCLUDE: Operations: The Associate Provost and Chief of Staff will manage and coordinate the activities and operations of the Provost's Office and thereby advise and provide leadership on a variety of activities important to the University. The Associate Provost and Chief of Staff will actively participate in all areas of the Provost's Office including staffing and personnel, administration, project delivery, information technology and professional development. By interacting across multiple functional areas, the Associate Provost and Chief of Staff will make significant contributions to immediate and long-range academic and administrative goals. The Associate Provost and Chief of Staff will address sensitive calls and visitors and assist in crisis management. Critical Initiatives: The Associate Provost and Chief of Staff will provide analytical support and leadership on a variety of projects important to the University. This will include providing well-crafted materials on emerging issues, evaluating issues and where required, proposing solutions. The Associate Provost and Chief of Staff will manage all personnel searches that involve the Provost's direct reports, staff ad hoc faculty committees as required and manage the University's Neubauer Family Assistant Professors program as well as other institutional critical initiatives. The Associate Provost and Chief of Staff will have the potential to fulfill temporary senior management voids until one is identified and appointed. Liaison: The Associate Provost and Chief of Staff, when needed, will represent the Provost and Provost's Office to academic and administrative groups across the University and at campus and community functions. To ensure efficient management of critical academic efforts, the Associate Provost and Chief of Staff will provide immediate response to Provost Office direct reports and others across campus when the Provost is unavailable for immediate consultation or matters are best addressed by another member of the Office. The Associate Provost and Chief of Staff will work closely with administrative officers, faculty and staff to facilitate solutions and expedite responses across organizational boundaries.

Unit Education: Master's degree required Advanced degree preferred.

Unit Experience: A minimum of five years of relevant experience with significantly increasing academic administrative responsibilities in higher education environments required. Supervisory experience preferred.

Unit Job Function Competencies: Excellent oral and written communication and presentation skills required. Sophisticated problem-solving, project management and decision-making skills required. Ability to manage and perform effectively within a highly detailed, fast-paced environment and meet strict deadlines while maintaining professionalism required. A high degree of judgment and diplomacy and an impeccable commitment to confidentiality required. Ability to navigate a complex and nuanced academic environment and anticipate the needs of the executive team required; knowledge of cultures and operations of both local units (academic divisions, professional schools, etc.) and central functions required; familiarity with national laboratories preferred; knowledge of this University's organization, policies, operations and procedures required. Flexibility, ingenuity, and an ability to manage through organizational change required. Ability to collaborate well and supportively, with strong interpersonal skills, to build trust and cultivate good working relationships with varied and diverse constituencies required. Ability to work independently with a high degree of initiative required, ability to work as part of a team, pay attention to detail, maintain organizational order, possess creativity, be flexible, work on multiple projects simultaneously and set priorities required. A thorough understanding of shared governance and collegial interaction within a university required. Ability to analyze and solve organizational and managerial problems required. Ability to plan, coordinate and independently implement administrative decisions required. Ability to establish and maintain working relationships with a wide variety of internal and external officials as well as co-workers required.