Processing Archivist (Librarian 1-2)

New Haven, New Haven County
Apr 30, 2014
STARS Requisition number 25107BR

Department Beinecke Lib Manuscripts

University Job Title Librarian, Archivist

Posting Position Title Processing Archivist (Librarian 1-2)

Bargaining Unit None

Job Category Managerial & Professional

Type of Employment Full Time

Duration Type Regular

Salary Grade 00

Work Location University Library System

Worksite Address 121 Whitney Ave

Work Week Standard (M-F equal number of hours per day)

Position Focus: Under the supervision of the Head of Processing in the Manuscript Unit of the Beinecke Library, processes and catalogs archival and manuscript material, in the fields of American and modern European literature, history, and the humanities from the eighteenth through the twenty-first centuries. Prepares finding aids according to established local practice, including encoding in EAD. Performs original cataloging in the MARC format for the library's online catalog. Plans, directs, and reviews work of processing assistants and student assistants. Assists in the preservation assessment of collections and in the selection of materials for conservation treatment. Assists in the ongoing development of the unit's processing and cataloging procedures for archival collections. Completes special projects as assigned. Participates in Library-wide planning and committee activities, and is expected to be active professionally.

The Manuscript Unit is a division of Technical Services. The Manuscript Unit supports the Beinecke Library's robust acquisition program and is responsible for the accessioning, processing, and cataloging of Beinecke's manuscript collections. The manuscript collections range from papyrus and medieval manuscripts to twenty-first century literary archives. In addition to literary and historical manuscripts, formats include photography and artwork, audio and moving image recordings, digital files, and music.

The Beinecke Rare Book and Manuscript Library is Yale's principal repository for literary archives, early manuscripts, and rare books. Its collections are internationally known and heavily used by scholars. In addition to distinguished general collections, the library houses outstanding special collections devoted to British literary and historical manuscripts, American literature, German literature, and Western Americana.

When applying, please submit a cover letter along with your resume. Review of applications will begin immediately.

Department URL Address: Beinecke Rare Book and Manuscript Library:

Click here for more information

Principal Responsibilities
1. Assume a variety of responsibilities related to manuscript and archival material in all formats, including selection, appraisal, arrangement and description, preservation, and access and outreach. 2. Work in libraries across university campuses to meet the needs of local, national, and international teaching and research communities. 3. Assist with management of printed collections, as assigned. 4. Assist, if necessary, with disaster recovery efforts. 5. May perform other duties as assigned.Required Education and Experience
1. Master's degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice. In selected instances, a post-graduate degree in museum studies or a related discipline in the humanities or social sciences may be substituted for a master's degree in library science. 2. Experience arranging and describing or providing public services for manuscript and/or archival collections. 3. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment. 4. Demonstrated knowledge of archival theory and practice may be substituted for formal training. 5. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials. 6. Demonstrated knowledge of archival and library management systems. 7. Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections. 8. Demonstrated excellent oral, written, and interpersonal communications and analytical ability. 9. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title). Librarian ranking information can be found at:

Required Skill/Ability 1: Strong knowledge of American or modern European history or literature, and broad knowledge in the humanities, as demonstrated through academic degrees or an equivalent combination of training or experience.

Required Skill/Ability 2: Good reading knowledge of at least one modern European language.

Required Skill/Ability 3: Demonstrated ability to process or catalog manuscript and archival collections.

Required Skill/Ability 4: Excellent organizational skills, accuracy, and attention to detail.

Preferred Education, Experience and Skills: Experience processing literary manuscripts and archival collections. Experience processing and cataloging visual materials, especially photographs. Graduate-level training in American or European history or literature.

Weekend Hours Required? No

Evening Hours Required? No

Drug Screen No

Health Screening No

Background Check Requirements All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. Internal candidates may be subject to a motor vehicle or credit check for this position based on the position description and job requirements. All offers are contingent on successful completion of the required background check. Please visit for additional information on the background check requirements and process.

Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Yale University is an affirmative action/equal opportunity employer. Yale values diversity in its faculty, staff, and students and strongly encourages applications from women and members of underrepresented minority groups.