Appointment Type: Classified Staff
Department: Forestry-Oceanic Business Ctr 391220 QBC
Position Summary: This recruitment will be used to fill one full-time Accountant 1 position for the Forestry, Oceanic and Atmospheric Business Center at Oregon State University (OSU).
The Forestry, Oceanic and Atmospheric Business Center (FOBC) is responsible for providing financial, administrative and human resource services to the College of Earth, Ocean, and Atmospheric Sciences (CEOAS) and the College of Forestry (CoF). This position primarily supports personnel in CEOAS. However, backup support will be provided for personnel in CoF as needed.
This position plays a critical role in CEOAS and CoF by providing general business and administrative support to the business center team, whose purpose is to support the College's programs and faculty, by having an overall knowledge of, and applying Oregon State University (OSU) fund accounting methods and controls to ensure timely and accurate processing and reporting of business data.
As a supportive arm of OSU, CEOAS broadens the knowledge of the marine and atmospheric environments through research and teaching. The College education and service programs of research serve the people of Oregon, the nation, and the world. College expenditures total in excess of $30 million per year, 90% of which is derived from the Federal government. Its personnel include academic scientists, professional faculty, research associates, research assistants, classified staff, and graduate and undergraduate students.
Position Duties: 60% Accounting:
Applies relevant general accounting methods and controls to accurately and efficiently process accounts payable transactions including OSU travel reimbursements, vendor invoices, cash-to-accompany requests, personal reimbursements, and travel advances. Reviews and verifies transactions for accuracy of revenue and expenditure classification, appropriateness of funding source, ensuring audit trail requirements are being met and procedures have been followed. Prepares deposit slips. Reconciles and posts visa card purchases, correcting expenditure accounts in Banner. Prepares and enters correcting and adjusting journal vouchers in Banner Financial Information System (FIS) as appropriate. Uses Excel and Data Warehouse to generate reports used to reconcile the college travel accounts at year-end. Maintains a log tracking reimbursements from faculty and staff when trips are sponsored by an outside agency.
Interacts daily with faculty and staff to ensure travel accounting procedures are followed and comply with applicable policies. Duties include: Explains Oregon University System (OUS)/OSU/State of Oregon rules and regulations to travelers; explains sponsor regulations when travel is on a grant/contract (allowable travel methods and expenses); assigns appropriate index (fund type) and account codes; reviews travel claims for appropriateness and allow-ability, inputs, and obtains appropriate signatures before submission for final approval. Generates reports required to reconcile travel expenses and provides information to administration as requested.
Maintains contact with contracted travel agency providing services to OSU. Generates and maintains a log of all authorized travel. Uses email to provide travel authorizations to complete airfare process. Ensures airfare ticketing process is completed and ticket is issued. Ensures airfare complies with appropriate regulations and budget is available and authorized.
As appropriate, reviews and approves expenditures prior to purchase (purchase order) or posting (payables and/or travel documents) for allow-ability and appropriateness of expenses according to OSU policies and procedures for fund accounting, grant budgets and scope of work as defined within the restricted or unrestricted fund guidelines and policy.
Reconciles P-Card transactions monthly. Ensures all charges comply with applicable rules and regulations.
Assists CEOAS primary purchaser to ensure funding is available, account codes are correct, and orders comply with all applicable rules and regulations. Generates Purchase Orders, if within business center dollar limit, and ensures the attachment of appropriate documentation. If order is over business center dollar limit, sends purchase requisition to Procurement and Contract Services (PACs). Items requested could include everything from general supplies and services, to complex scientific items or equipment used in research projects. Serves as backup to the CEOAS primary purchaser.
Position Duties (continued): 10% Communication and Problem Solving:
Responds to requests for information from CEOAS staff, faculty and students and/or other university staff to discuss status of payment of invoices, expenditures, or accounting and travel policy and procedures. Responses must be made in a timely manner.
10% Other Duties as Assigned:
Provides general office support; offers assistance to customers who contact or visit FOBC (CEOAS Accounting) with general questions about Finance and Accounting related functions and support; stays current and continues education with College and OSU policies, guidelines, manuals, and Federal regulations; provides lead work for student worker; includes training, planning daily activities and coordinating schedule. Performs other duties and tasks as assigned by supervisor.
Working Conditions/Work Schedule:
Minimum/Required Qualifications: Bachelor's degree with CPA or PA certificate; OR Bachelor's degree with 30 quarter (20 semester) hours of college-level Accounting, OR 30 quarter (20 semester) hours of Accounting courses and three years of Accounting experience* *Accounting experience must include at least 3 of the following: Preparing transactions to be recorded in records of original entry; Preparing journal entries, posting from journals to general ledger, or preparing original general ledger entries; Summarizing data from a ledger to a trial balance; Closing accounts at the end of an accounting period; Applying PC spreadsheet, database, and word processing software; Processing data using a computer.
Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.
Demonstrated ability to work in a team atmosphere.
Superior customer service skills are essential for this position.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OAR 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
Preferred (Special) Qualifications: Microsoft Excel and Word skills.
Experience with the Banner Finance Module.
Experience in a highly research intensive setting.
A demonstrable commitment to promoting and enhancing diversity.
Scholarly Outcomes for Position (academic faculty only):
Posting Date: 04-25-2014
For Full Consideration Date:
Closing Date: 05-09-2014
Recommended Full-Time Salary Range: $3094-$4724
Posting Number: 0012322
Quicklink for Posting: jobs.oregonstate.edu/applicants/Central?quickFind=63969PI76534472