Executive Director of Administration and Operations
Position Number: 119955 Title: Director Functional Title: Executive Director of Administration and Operations Category Status: 33-Exempt Regular Applicant Search Category: Staff University Authorized FTE: 1.0 Unit: CMNS-Biology Campus/College Information: Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world. Position Summary/Purpose of Position: The Executive Director of Administration and Operations (hereafter, Executive Director) serves as the primary staff adviser to the Department Chair. The Executive Director works closely with the Chair to execute policy and strategic planning and provide direction for the smooth operation of the department. In this capacity, the Executive Director is responsible for follow-up with faculty members, staff, and students per the request of the Chair to ensure that projects associated with academic, research, and administrative responsibilities are carried out. The department has approximately 32 professorial faculty positions, 3 active emeritus professors, 8 full-time lecturers, 14 staff members, 77 graduate students, 57 plus research staff (visiting, FRAs, post-docs), and 17 affiliate/adjunct professors. Each year the department helps educate ~2100 Life Sciences majors on campus, 875 of whom are administratively managed by the department. The state budget is approximately $6 M with departmental and faculty DRIF $2M and summer/winter account $700K. Research awards total $5.7M through FY13. Minimum Qualifications: Qualifications: A Master’s Degree (MBA or other related degree) is required, plus a minimum of ten years’ experience holding progressively responsible professional management positions. A minimum of five years of supervisory experience (financial, grant/contract management, personnel administration, faculty/academic affairs, development, external affairs) within a University System of Maryland institution is required. Strong background in scientific administration and management of research laboratories. Experience in state budget management and oversight. Knowledge of University policies/procedures including financial and business operations, personnel, academic/faculty/APT matters as well as familiarity with visa regulations. Excellent written and verbal skills with the ability to write quickly, accurately, and reflect the Chair’s communication style. Demonstrated experience contributing to the writing and development of grant proposals. High level of proficiency with Microsoft Office Suite. Excellent organizational skills and ability to concurrently manage multiple priorities. Flexible work schedule with ability to work beyond the standard work week when necessary. A working knowledge of federal rules and regulations regarding grant proposal submission and grants management is required, along with the ability to apply that knowledge to real world situations. Demonstrates flexibility, problem solving, creativity, good judgment, and ability to make decisions and accept responsibility especially when problems arise. Ability to represent the Chair but not over-step authority; pleasant but firm personality. Ability to handle sensitive and confidential information. Attention to detail as well as the ability to maintain a broad overview. Ability to work with a variety of personalities in work environment with both centralized and decentralized elements. Ability to make decisions and support/carry-out decisions that are unpopular. Preferences: Experience working in other types of work environments (profit, non-profit, government) is a plus. Prior HR experience a plus (employment, position classification, benefit and salary administration, labor relations and/or employee recognition systems). Experience directing group-level operations and project management experience. Experience as a facilitator to resolve issues (employee and student contact). Additional Certifications: Additional Information: The department has approximately 32 professorial faculty positions, 3 active emeritus professors, 8 full-time lecturers, 14 staff members, 77 graduate students, 57 plus research staff (visiting, FRAs, post-docs), and 17 affiliate/adjunct professors. Each year the department helps educate ~2100 Life Sciences majors on campus, 875 of whom are administratively managed by the department. The state budget is approximately $6 M with departmental and faculty DRIF $2M and summer/winter account $700K. Research awards total $5.7M through FY13. To Apply: Applications must be submitted by April 25, 2014, 5 p.m. Eastern Daylight Time (EDT). Applications must include a cover letter outlining interests in the position, a resume, two writing samples, and the names and email addresses of three references. Salary based on experience. Posting Number: E0004548 Posting Date: 04/11/2014 Closing Date: 04/25/2014 Open Until Filled Best Consideration Date Diversity Statement: The University of Maryland, College Park, actively subscribes to a policy of Equal Employment Opportunity, and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, physical or mental disability, protected veteran status, religion, ancestry or national origin, marital status, genetic information, political affiliation, and gender identity or expression. Minorities, Women, Protected Veterans and Individuals with Disabilities are encouraged to apply.