Executive Assistant, Athletics Development

Washington D.C., United States
Apr 25, 2014
Job Location 2131 G Street - 2131 G St NW - FB0048
Campus Location: Foggy Bottom
Division/Vice President: Vice President for Development & Alumni Relations (DEV)
College/School/Department: Not Applicable

Internal Applicants Only? No
Position Type: Administrative/Professional
Posting Number: Staff - 002798
Working Title: Executive Assistant, Athletics Development
Full-Time/Part-Time: Full-Time
Work Schedule: Monday- Friday, daytime hours
Total Hours Per Week: 40
Pay Grade: 15
Recruitment Salary Range: Commensurate with experience
Required Licenses/Certifications and other Specific Requirements: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, Sex Offender Registry Search, and Prior Employment Verification
If other was selected above, or there are special requirements, please explain.
If temporary, grant funded or limited term appointment, position funded until:
Telework: No
Job Open Date: 04/21/2014
Job Close Date: 04/26/2014
Open Until Filled: No
Applicant Review Will Commence On:

Ad Statement:

Founded in 1821, GW is the largest institution of higher education in the District of Columbia, to include ten academic units, with a full-time equivalent enrollment of a little over 20,000 students and approximately 11,000 full-time and part-time employees (faculty and staff). The George Washington University is a community dedicated to learning, communication,respect, service and teamwork. As one of the largest private employers in the District of Columbia, the university seeks employees who support the teaching, research, and public service mission of the university.

Job Description Summary:
Minimum Qualifications:

Bachelor’s degree in an appropriate area of specialization plus two years of relevant professional experience. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Desired Qualifications:

- Proficient in Microsoft Office, particularly Word and Excel and experience merging documents.

- Familiarity with Advance or similar development database helpful.

- Excellent written and oral communications skills.

- Ideal candidate should be flexible and highly organized.

Special Instructions to Applicants:

Job Duties
  • Plans and manages all aspects of travel and donor meetings, scheduling appointments, documenting donor contact, processing and filing financial receipts, preparing travel itineraries and prospect briefings and assisting in donor follow up and correspondence for the Senior Executive Director of Athletics.

  • Strengthens donor relationships and serves as a main point of contact for calls and handles inquiries and requests. Acts as a department liaison to other division units, including the Central Development, Athletics, Alumni Relations, Ticket Office, Office President's Office and Board of Trustees.

  • Coordinates with Central Development on prospect research and management, gift accounting and biographical records and reviews, researches and supplements donor and prospect data. Maintains comprehensive files to track donor activity, solicitations, pledges and gifts to prepare reports on all donor activity.

  • Coordinates event planning and management for both fundraising and donor recognition and assists in developing, managing and evaluating donor benefits structure including event tickets and special events benefits.

  • Assists in marketing, communications and gift renewals for athletic donors, including the coordination of social media efforts such as video blogs, tweets and Facebook posts. Creates and designs personalized donor communication, including follow-up letters, solicitation requests and acknowledgement letters.

  • Develops comprehensive timeline for office and ensures all projects, events, cultivation, solicitations and stewardship activities are executed on schedule and meet established deadlines.

  • Manages Athletic Development budget by maintaining appropriate records, files and procurement card account reconciliation.

  • Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

The George Washington University is an Equal Opportunity/Equal Access/Affirmative Action institution.PI76328770