Associate Director Of Development

Irvine, Orange County
Apr 22, 2014
Department: Bio Sci - Development
Req No.: 2014-0363
Location: UCI Campus - Irvine

Job Summary

The Associate Director of Development, Biological Sciences, serves on the Biological Sciences Development team and is responsible for the identification, cultivation, solicitation, and stewardship of approximately 125 donors/prospects (individuals, corporations or foundations) in the $1,000 - $25,000 range in support of Biological Sciences priority projects.


Salary: Annual $65,000 - $97,500

Work Schedule: 8-5, M-F

Career Position.

Final candidate subject to background check.

As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

Please attach your resume.


Click here to see the Bio Sci - Development website.


View Job Description for the position requirements.

Job Description
Job Essential Function 1
Percent of Time: 60%

Under the direction of the Senior Director of Development, develop strategies to manage an annual fund program and support a major gifts program for the School of Biological Sciences.

Identify, qualify, cultivate, solicit and steward a portfolio of Biological Sciences donors at the $1,000 - $25,000 level.

Manage a portfolio of approximately 125 prospects with a giving potential of $1,000-$25,000.
Develop an effective pipeline of prospects to provide a steady flow of prospects, donors and volunteers to higher levels of giving, which includes cold calling and qualification visits.
Build the School's pipeline of support from alumni, board members, and the corporate sector by:
Conducting at least 12 documented personal appointment contacts, per month
Qualifying 30-40 new gift prospects through personal appointments, annually
Soliciting 24 gift prospects, annually
Conducting 10-15 stewardship visits annually
Securing $500,000 in new gifts and commitments for the School

Meet and exceed annual solicitation and personal visit goals (including identification/qualification and stewardship visits).

In partnership with the Senior Director of Development, develop an annual business plan for inclusion in the Biological Sciences development plan and the overall University Advancement development plan.

Utilize and update donor database as required by University prospect management policies including filing contact reports and opening and closing proposals.

Prepare written case statements, proposals and other support materials as appropriate.

Provide assistance to deans, biological sciences administrators, department chairs and faculty in the identification and solicitation of donors.

Collaborate with development personnel and volunteers to successfully close annual and major gifts, complying with accounting and investment policies as well as governmental requirements.

Provide leadership and direction for donor outreach/pipeline building programs such as the Alumni Club, Mentor Program, and Bio3B guest lecturers. Assist in developing similar annual fund support groups as appropriate for individual departments across the Biological Sciences.

Serve as main point of contact for donor salons working with hosts to secure location and manage logistics.
Assist in all aspects of special event coordination for events sponsored by Biological Sciences development office including creation of guest lists and management of event production schedule.

Responsible for compliance with all UCI policies and procedures, including but not limited to solicitation and acceptance of gifts, alumni and support group policies, and naming policies.
Job Essential Function 2
Percent of Time: 20%

In collaboration with the Senior Director of Development, create and implement a strategic communications plan with the goal of effectively marketing the school, its academic departments, faculty and research activities for development purposes.
Work with the Director of Communications to provide oversight for the production of brochures, quarterly newsletters, monthly newsletters and other publications (both written and electronic) for the School, its academic departments and its research activities as needed as well as the production of brochures and other fundraising/development communications materials.
Job Essential Function 3
Percent of Time: 20%

Work with the Senior Director of Development to coordinate fundraising campaigns and projects in accordance with campus and University fundraising policies.  

Act as liaison for individual departments and programs within the Biological Sciences and work directly with faculty and staff to enhance development initiatives.

Create and facilitate relationships with potential and current donors and the institution's senior administrators, deans, faculty, trustees, alumni and others.

Advise, inform and work with senior Advancement staff, Directors of Development, Offices of Research, Planned Giving, Stewardship, and Administration, Graduate Division and other campus departments.

Participate in the campus prospect management system, development officer forums and University Advancement staff meetings.
Excellent interpersonal skills and the ability to practice sound judgment in communicating effectively with a diverse and high-level group of individuals in a diplomatic and professional manner, including both strong written and verbal communication skills.
Creativity and tenacity in approach to prospect development and ability to successfully move prospects across the donor continuum. Talent for matching donors  philanthropic passions with the organizational initiatives for the School of Biological Sciences.

Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change.  Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects.

Ability to work both independently as well as collaboratively with Advancement and faculty and staff to achieve defined goals. Use initiative to organize and follow through with complex tasks to meet deadlines.

Possess traits of good judgment, confidentiality and discretion in communicating with colleagues and constituents.
Skill to use a personal computer and computer software programs at the level of sophistication required for the development office. Proven ability to use MS Office Suite and database programs. Knowledge of Outlook, Word, Excel, and PowerPoint. Familiarity with the Internet and how to conduct searches.
A bachelor's degree and a minimum of 3-5 years of experience working in an external relations program, preferably in higher education.
Proven track record of success in annual gift fund-raising  
Broad knowledge of the principles of annual and major gift fund-raising within a major research university, and a demonstrated knowledge of the theories, principles, and practices of external relations for higher education and the ability to apply creative techniques to the development process.

Well-organized, focused, goal-oriented with an ability to prioritize and exercise good judgment.

Desire to collaborate with other advancement staff in devising, analyzing, modifying, implementing and evaluating overall University Advancement program.

Ability to work effectively with university administrators, deans, faculty, and community volunteers to support the mission of the university.

Skill in communicating persuasively, both orally and in writing, about private philanthropy in general and in particular as it applies to UCI.

The ability to work independently and as part of a team.
Familiarity and interest in e-marketing and design programs, like Mail Chimp and Microsoft Publisher.  

Familiarity and interest in the biological sciences and the local Orange County philanthropic and business community desired.
Below are general guidelines on the position's physical, mental, and environmental working conditions.
In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-5210.
Bend: Occasionally
Squat: Occasionally
Crawl: Not Applicable
Climb: Occasionally
Kneel: Occasionally
Handle Objects: Frequently
Push/Pull: Frequently
Reach Above Shoulder Level: Frequently
Sit: Constantly
Stand: Constantly
Walk: Constantly
Use Fine Finger Movements: Constantly
Carry/Lift Loads up to 25 Pounds: Occasionally
Carry/Lift loads between 25-50 lbs: Not Applicable
Carry/Lift Loads over 50 Pounds: Not Applicable
Read/Comprehend: Constantly
Write: Constantly
Perform Calculations: Constantly
Communicate Orally: Constantly
Reason and Analyze: Constantly
Chemical/Biological Agent: Not Applicable
Construction Activities: Not Applicable
Contact with Water/Liquids: Not Applicable
Drive Motorized Equipment: Not Applicable
Confined Spaces: Not Applicable
Elevated Work Location: Not Applicable
Radioactive Materials: Not Applicable
Temperature Variations: Not Applicable
Gas System: Not ApplicablePI76151279