Associate Director - Office Of Institutional Research

Location
Irvine, Orange County
Posted
Apr 16, 2014
Employment Type
Full Time
Department: Office Of Institutional Rsrch
Req No.: 2014-0343
Location: UCI Campus - Irvine

Job Summary

The Office of Institutional Research (OIR) performs research, analysis, and reporting that supports campus academic planning, strategic decision-making, enrollment management, and program assessment. OIR collects, analyzes, and interprets a wide variety of data about UC Irvine and its external environment for the purposes of assessing institutional outcomes, measuring institutional performance against strategic planning goals, comparative analysis with peer institutions, and reporting to campus constituencies and external agencies. The office reports to the Vice Chancellor of Planning and Budget.

 

Under general direction from the Assistant Vice Chancellor's Institutional Research and Decision Support, the Associate Director-OIR is responsible for institutional research management, operations, and effective supervision of research staff. With the AVC, the incumbent develops plans, goals, and objectives for the unit. This position provides leadership for the execution and coordination of activities related to researching data, collecting and analyzing data, and generating reports (to include, but not limited to, student retention, cohort tracking, student learning and institutional outcomes, student placement, faculty instructional workload, academic and non-academic staffing patterns, faculty-staff-student demographics, classroom utilization, campus rankings, campus budget and finance, and other measures of institutional performance or questions of interest from senior campus managers). Incumbent must work cooperatively with multiple entities and constituencies, both internal and external to the University of California.

 

The incumbent, and/or research staff under his/her direction, will write and execute queries of SQL databases to retrieve information required for analysis and reporting; perform cross-sectional and longitudinal analyses; decide what data should be collected for each assignment and how the collection should be done; gather the data; analyze the data and interpret the results to find patterns and to come to conclusions; present findings to others; and organize and report research results clearly and effectively in narrative, tabular, graphical, and oral modes using computer software to produce printed and electronic results. The incumbent makes recommendations or requests to technical staff for improvements to database functionality, structure, and content.

 

The incumbent uses advanced analytical and technical skills to manage projects of large scope that have great and broad impact on the decisions made by campus leadership. The projects are in the areas of strategic (short and long term) planning, budget and resource management, human resources, policy implementation and administration. Analysis, problem-solving, and development of recommendations are not well-defined, requiring creativity and innovative solutions. The work done by this position has a broad impact to the University. The incumbent must possess sound judgment and decision-making skills.

 

Salary: Range - Commensurate with experience

Work Schedule: 8-5, M-F

Career Position.

Final candidate subject to background check.

As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

Please attach your resume.

 

Click here to see the Office Of Institutional Rsrch website.

 

View Job Description for the position requirements. 


Job Description
Job Essential Function 1
Percent of Time: 100%
 
LEADERSHIP:
 
Provides leadership to the institutional research staff.  Responsible for management and outcomes.  Ensure team successfully completes all assigned projects with the best attainable quality and accuracy.  Exercise considerable latitude in determining approaches to work.  Discussion of final products with AVC, as needed.
 
Serve on behalf of or in the absence of the AVCfor the Office of  Institutional Research (OIR).  Provide leadership in achieving desired outcomes expressed by senior management. Ensure data and reports used by senior management for decision-making are accurate, both in data and portrayal of significance.
 
Effectively supervise professional staff (2 FTE).  Supervision includes settlement of informal grievances and complaints, disciplinary actions, and performance evaluations.  Provide leadership and mentorship to junior staff.
 
PROJECT MANAGEMENT & ANALYSIS:
 
Responsible for project management and outcomes.  Perform institutional research, analysis, and reporting.  By completion on own or delegation to research staff, achieve the following:
Perform research and statistical analysis and prepare reports on graduate and undergraduate education, research, academic support, and enrollment planning issues.  Perform cross-sectional and longitudinal analyses; decide what data should be collected for each assignment and how the collection should be done; gather the data; analyze the data and interpret the results to find patterns and to come to conclusions; present findings to others in printed and electronic form.
Develop and implement manual and automated procedures for collecting, analyzing, and reporting qualitative and quantitative information on such topics as student retention, cohort tracking, student learning and institutional outcomes, student placement, faculty instructional workload, academic and non-academic staffing patterns, faculty-staff-student demographics, classroom utilization, student housing, student financial aid, sponsored research, campus rankings, campus budgets and finance, and other measures of institutional performance.
Write and execute queries of SQL databases to retrieve information required for analysis and reporting; verify the data returned by these queries; interpret the output for use in various reports. Make recommendations to technical staff for improvements to database functionality, structure, and content.
Maintain ongoing assessments of institutional quality measures for presentation to executive and senior managers.  Reach conclusions and develop policy recommendations for consideration by senior campus administrators and faculty.  
Prepare responses to requests for data from researchers and media that conform to all applicable federal, state, and University policies governing privacy and confidentiality.
Complete academic institutional surveys received from other educational institutions, data-sharing consortia, state and federal agencies, and news media and college guidebook publishers.
Organize and report research results clearly and effectively in narrative, tabular, graphical, and oral modes using computer software to produce printed and electronic versions.
Design the format and layout of data and reports, charts, tables, and other related documents and graphics in accordance with office graphic design standards.
For each project and work assignment, document the assignment s purposes, methods, assumptions, analytical procedures, and conclusions so that a colleague or new employee could perform the same research project/assignment without having to reinvent any portion of it. Make recommendations to technical staff for development of automated project-tracking systems.
Oversee the work of research staff, including managing productivity, efficiency, and accuracy/quality.  Work collaboratively and coordinate research efforts with other office personnel.
Provide daily, weekly, and/or monthly status reports to the AVC on all projects.
Define, analyze, and recommend to the AVC improvements in office procedures and infrastructure to increase operational efficiency.
 
OTHER:
 
Other duties as assigned by the AVC - Institutional Research and Decision Support.
 
SKILLS, KNOWLEDGE AND ABILITIES:
 
Required:
Analytical skill to identify issues; to determine sources of information; to gather and synthesize data from multiple sources; to find, evaluate and recommend alternative solutions to problems; to formulate logical and objective conclusions and recommendations; and to organize and sum marize concepts and conclusions in both written and oral form.
Strong organizational skills to track, store and retrieve documents and information. Ability to generate and maintain status reports for assigned projects.
Strong organizational and communication skills with the proven ability to meet project deadlines on a regular basis; flexibility to adjust to changing priorities.
Strong interpersonal skills with a team player focus; ability to build inter personal relationships with colleagues; an understanding of the coop eration an individual needs to display in an organization s complex and diverse environment.
Strong computer skills, with proficiency in the Microsoft Windows oper ating system and the following application programs: Microsoft Word; Microsoft Excel; Microsoft Access; Microsoft PowerPoint; email; and Internet search tools.
Attention to detail; demonstrated ability to produce work of the highest quality; ability to proofread work to catch and correct errors before work is released.
Ability to work independently and to keep track of a large number of on-going problems, requests, and projects. Ability to prioritize competing projects.
Strong quantitative skills.
Demonstrated experience in data query methods and knowledge of data structures. Proficiency in using SQL query tools.
Knowledge of statistical sampling and survey methodology. Ability to apply a range of standard statistical techniques in support of research studies and other assignments. Strong analytical writing and statistical background.
Proficiency in page layout and/or technical publication software (e.g., InDesign, Framemaker, Quark Xpress, TeX).
Outstanding communication skills with the proven ability to meet project deadlines on a regular basis; flexibility to adjust to changing priorities.
Ability to be an effective supervisor.
9-10 years with a BA/BS, 3-5 years with an MA/MS, or equivalent experience.
 
Desired:
Familiar with tools for reporting and analysis (such as IBM Cognos, OBIEE, SAS, or Tableau).
Previous UC system and/or higher education experience.
Familiarity with UCI on-line systems including Data Warehouse.
 
Below are general guidelines on the position's physical, mental, and environmental working conditions.
In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-5210.
 
Bend: Occasionally
Squat: Occasionally
Crawl: Occasionally
Climb: Occasionally
Kneel: Occasionally
Handle Objects: Constantly
Push/Pull: Occasionally
Reach Above Shoulder Level: Occasionally
Sit: Constantly
Stand: Constantly
Walk: Constantly
Use Fine Finger Movements: Constantly
Carry/Lift Loads up to 25 Pounds: Occasionally
Carry/Lift loads between 25-50 lbs: Occasionally
Carry/Lift Loads over 50 Pounds: Not Applicable
Read/Comprehend: Constantly
Write: Constantly
Perform Calculations: Constantly
Communicate Orally: Constantly
Reason and Analyze: Constantly
Chemical/Biological Agent: Not Applicable
Construction Activities: Not Applicable
Contact with Water/Liquids: Not Applicable
Drive Motorized Equipment: Not Applicable
Confined Spaces: Not Applicable
Elevated Work Location: Not Applicable
Radioactive Materials: Not Applicable
Temperature Variations: Not Applicable
Gas System: Not ApplicablePI75776481