Contracts & Grants Analyst

Riverside, Riverside County
Apr 05, 2014
Salary: $40,159 - $61,230
Title: Contracts & Grants Analyst
Category: Management and Professional
Department: Mechanical Engineering
Date Posted: 04/03/2014
8AM - 5PM
Position Information:
Under the general direction of the Financial and Administrative Officer, the Contract & Grant Analyst provides financial management support to the faculty, staff and students within a fast paced, complex teaching and research department of 100+ employees and an annual expenditure budget in excess of $6 million. Develops and prepares complex budgetary analysis reports by retrieving, organizing and validating data using UCR's financial systems. Provides comprehensive monthly/quarterly financial reports to the faculty. Reviews and reconciles of campus financial transaction detailed (FTD ledger) reports to actual expenditure documentation on a monthly basis using the campus ledger reconciliation storage system (LRSS) ensuring accuracy and compliance with all Agency and University polices and requirements. Prepares and processes budget and expense transfers as needed while adhering to agency and university policies. Interprets and implements procedures in documenting and determining allowable costs ensuring compliance to OMB A-21 circular. The incumbent serves as the primary Contract and Grant liaison between the department and UCR's Offices of Research and Extramural Accounting. Supports the faculty and Department Manager with Contract and Grant administration and budgeting. Maintains fiscal integrity for all extramural/intramural funds and accounts ensuring they are in an auditable/reportable condition.
Minimum Requirements:
Bachelor's degree in accounting or a related field and two years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.
Demonstrated experience in developing and monitoring budgets using on-line financial, payroll, personnel and purchasing systems.
Demonstrated experience in maintaining financial management and fiscal integrity of extramural funding.
Demonstrated experience in reviewing and complying with federal and state regulations, as well as policy and procedure in a UC or other higher education institution or similar organization.
Excellent oral and interpersonal communication skills, with the ability to effectively and professionally communicate with internal campus and external audiences.
Skill in accurate record keeping/database management and processing of transactions with strict attention to detail.
Ability to maintain confidentiality at all times.
Skill in reading and understanding complex and/or detailed documents, such as proposals, contract terms and conditions, and policies and procedures.
Skill in performing general accounting/statistical analyses.
Ability to independently compose letters and memos using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
Knowledge of fund accounting and general accounting principles. Skill and ability to research, analyze and use good judgment in resolving problems.
Ability to analyze complex policy issues and make recommendations as needed.
Ability to interact and communicate effectively, both orally and in written form, with faculty, staff and personnel in various campus departments. Ability to communicate with people who have limited English skills.
Demonstrated experience and proficiency using and developing spreadsheets, reports, databases and documents using EXCEL, ACCESS, WORD and other software applications.
Ability to prioritize and organize workload ensuring multiple deadlines are met.
Preferred Qualifications:
Knowledge of the applicable UC policies and procedures governing areas related to the primary responsibilities of the Contracts and Grants analyst's position.
Demonstrated experience using UC Payroll/Personnel System (PPS) and/or SuperDOPE.
Demonstrated experience using UCRFS (on-line financial systems).
Knowledge of federal employment and labor regulations including EEO and immigration and naturalization service regulations.
Demonstrated knowledge of Academic and Staff Personnel Policies and Procedures as they relate to bargaining units contracts, contract MOU's, and general Human Resources Policies.
Additional Information:
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.

At UC Riverside we celebrate diversity and are proud of our #8 ranking among the nation for most diverse universities (US News and World Report 2012-13). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.

UCR is ranked 46th among top public universities (US News and World Report 2012-13) and is an Equal Opportunity and Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff.

For information about our generous employee benefits package, visit: Employee Benefits Overview