Assistant Finance Analyst

Irvine, Orange County
Apr 04, 2014
Jobs Outside Higher Education
Businesses & Consultants
Department: Som - Medical Education
Req No.: 2014-0311
Location: UCI Campus - Irvine

Job Summary

Under the supervision of the Senior Finance Analyst, the incumbent is responsible for a wide variety of complex budget, financial and operational analyses of operating accounts within Medical Education. The incumbent is responsible for reconciliation, review and analysis of expenditures, forecasting, financial data management and all related functions. The incumbent must be able to identify, analyze and help improve current processes to insure the efficient operation of all business functions while remaining in compliance with University policies and procedures. The Assistant Finance Analyst must be self-motivated, efficient and possess strong time management skills in order to adhere to established project deadlines.


Salary: Range $20.31 - $26.50

Work Schedule: 8-5, M-F

Career Position.

Final candidate subject to background check.

As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

Please attach your resume.


Click here to see the Som - Medical Education website.


View Job Description for the position requirements. 

Job Description
Job Essential Function 1
Percent of Time: 70%
Perform financial analysis and forecasting for all accounts. Funding types to include but not limited to professional school fees, discretionary, sales & service, recharge, etc.
Analyze usage of funds and submits online journals to correct revenue or expense transactions to reassign revenue or expense to other accounts and/or funds to insure overall solvency of a fund.
Generate detailed report of all Account Receivables and Payables.  Compliance with Cost Accounting Standards, OMB Circular A21, fiscal feasibility and adherence to guidelines and regulations.
Responsible for financial management of department recharge activities. Prepare initial reports and coordinate establishment of new recharge activities. Project long term revenue/expense trends and issues which impact the department budget. Complete reports as required by Campus administration.
Responsible for the reconciliation of internal accounting records to University FSO100 reports on a monthly basis, monitoring revenue and expenses, producing various monthly reports to track expenses by category for each division.
Assists with the fiscal year-end closing on assigned accounts, projecting activity for the final months of the fiscal year.
Prepares research proposal package with input from faculty and Senior Finance Analyst. Creates budgets for proposal following guidelines set forth in solicitation and the University budget guidelines. Ensures approval process is completed in a timely manner to meet deadlines
Maintain proper financial data and records maintenance for audit purposes.
Manage foundation accounts providing information for documentation purposes, effecting transfers to various funding sources within the SOM.
Identify, analyze and improve current processes to insure the efficient operation of all business functions while remaining in compliance with University policies and procedures.
Job Essential Function 2
Percent of Time: 20%
Evaluate recommended vendor source and determine if alternatives need to be considered to ensure cost effectiveness, fair competition, and equal opportunity in business. Utilize University and State Contracts when applicable, contracting with other vendors when necessary. Perform competitive quotation analysis as needed.
Process all incoming requisitions ensuring all necessary information is provided and all request adhere to University Purchasing and Reimbursement regulations. Consult with Sr. Finance Analyst regarding potential problems with policy compliance.
Act as liaison between Purchasing and Accounting, providing paperwork and information as necessary. Works with Accounting to clear up problems and rectify any order inconsistencies.
Job Essential Function 3
Percent of Time: 10%
Assist Sr. Finance Analyst with finance analysis, audit support, budget development, tasks and projects as assigned.
1 - 3 years of relevant work experience with Bachelors of Arts/ Bachelor of Science in related field or equivalent experience.
Demonstrated skill in financial analysis, recordkeeping, reconciliation that includes audit planning and preparation.
Demonstrated ability to work independently in financial analysis and problem resolution and in following through on assignments with minimal direction.
Demonstrated skill in analyzing information, problems, situations, and procedures to: -define the problem or objective identify relevant factors, concerns, patterns or tendencies -collect data and information -recognize alternatives and their implications -formulate recommendations
Proficient writing skills in order to prepare factual memos and analytical reports in an independent manner.
Ability to calculate statistical information and format into management reports.
Demonstrated understanding and application of various audit concepts and principles.
Proficient in the use of computers including software such as Microsoft Excel and Microsoft Word.
Demonstrated skill in understanding accounting principles and procedures. - Excellent verbal and written communication skills and effective listening skills, and ability to establish effective working relationships with staff, department heads, and faculty; and to effectively and diplomatically address issues and clarify critical financial policies.
Strong organizational and time management skills, ability to prioritize workload, and flexibility to shift priorities to meet deadlines while maintaining a high level of productivity.
Proven ability to interpret budgetary reports and other financial data.
Skill in negotiating and exchanging information to resolve problems with and for vendors, other departments, faculty and staff.
Ability to interpret and implement established policies and procedures as they relate to finance, contracts and grants, sales and services activities, equipment management, and gift administration.
Ability to work independently as well as in a team-oriented environment effectively promoting teamwork and group cohesiveness.
Ability to adapt to and cope with change effectively.
Ability to keep accurate and complete records, paying attention to detail and records retention requirements.
Required 10 key by touch and typing.
Working knowledge of UCI policies and procedures to include general accounting, travel accounting, and low value purchasing. Ability to process a variety of forms to complete numerous transaction type.
Experience in the use of UCI financial systems, such as PAL Inquiry, Payquest Inquire.
Demonstrated experience with UC Recharge Units.
Knowledge of federal regulations governing research activity:  OMB A-21, A110 and A-133, including requirements for time and effort reporting.
Knowledge of the new Kuali Financial System.
Below are general guidelines on the position's physical, mental, and environmental working conditions.
In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-5210.
Bend: Occasionally
Squat: Occasionally
Crawl: Not Applicable
Climb: Not Applicable
Kneel: Occasionally
Handle Objects: Occasionally
Push/Pull: Occasionally
Reach Above Shoulder Level: Occasionally
Sit: Frequently
Stand: Frequently
Walk: Frequently
Use Fine Finger Movements: Frequently
Carry/Lift Loads up to 25 Pounds: Occasionally
Carry/Lift loads between 25-50 lbs: Not Applicable
Carry/Lift Loads over 50 Pounds: Not Applicable
Read/Comprehend: Frequently
Write: Frequently
Perform Calculations: Frequently
Communicate Orally: Frequently
Reason and Analyze: Frequently
Chemical/Biological Agent: Not Applicable
Construction Activities: Not Applicable
Contact with Water/Liquids: Not Applicable
Drive Motorized Equipment: Not Applicable
Confined Spaces: Not Applicable
Elevated Work Location: Not Applicable
Radioactive Materials: Not Applicable
Temperature Variations: Not Applicable
Gas System: Not ApplicablePI75246588