Assistant Director, Development - SSD

United States, North America
Apr 04, 2014
About The Unit: To learn more about the Division of the Social Sciences, please review the SSD website:

Unit Job Summary: Assistant Director, Development - Social Sciences Division: Conduct a variety of essential projects for the Division's alumni relations and development efforts including: managing a portfolio of prospects and carrying out independent prospecting and qualification work for the team; database management; donor relations; stewardship; event planning and staffing; prospect management and tracking; and communications directed at alumni. Provide support for the semi-annual programs of the Visiting Committee as required. Conduct post-event debriefings, documenting results and ensuring any necessary follow-up. Maintain and manage a portfolio of prospects for the Division mainly at the Leadership Giving level. Work with the manager to maintain a dynamic program of prospect qualification and in developing new constituencies for support of the Division, both independently and in conjunction with the Social Sciences and ARD team's liaisons within the Central ARD Research and Prospect Management Teams. Conceptualize and execute events and mailings designed to engage these new constituencies. Act as the Griffin database "power user" and in-house expert with an emphasis on extracting and analyzing data. Maintain visit records as well as prepare custom and ad hoc reports, spreadsheets, graphs and charts. Assist in preparing briefings for events and individual meetings. Manage the briefing process by working directly with fundraisers, prospect research staff and other colleagues university-wide. Manage project timeline for briefing requests and delivery. Provide administrative and strategic planning support to the Senior and Senior Associate Directors, and manage a student worker as required. Link current donors and friends with divisional events such as lectures, symposia, conferences and public forums. Enter and update notes on engagement and cultivation activities, meetings and interactions. Assist with giving report production, mailings and data management. Assist in writing and editing correspondence. Represent the development interests of the Division in project groups as required. Collaborate with various teams on communications, events and programming. Manage the stewardship and acknowledgment process for principal, leadership and major gifts to the division. Maintain a consistent and timely cycle of regular, custom and ad hoc reporting to donors. Build relationships with faculty and staff that spend these funds. Track funds and be accountable for consistent stewardship for every donor to the division. Organize stewardship events and meetings. Collaborate with management, as required, on communication programs for the Division including the SSD alumni newsletter, Dialogo, and social media, and the preparation, posting and upkeep of online information as it relates to donors and alumni of the Division. Collaborate with leadership in the creation, planning, implementation and follow up for local and regional events for prospective and current donors of the Division. Track event outcomes as they relate to giving and engagement. Collaborate with colleagues University-wide to identify new prospects and track the prospect pool. Assist with general fundraising activities as assigned. Become familiar with and maintain a working knowledge of the academic activities of the Division and its faculty. Participate in activities that will increase knowledge of the Social Sciences and the University and lead to an increased ability to support the Visiting Committee and the Division's fundraising programs. Assist in the SSD Annual Giving Campaign strategy and story content. Perform other duties as assigned. Seek opportunities for professional development that will enhance job performance.

Unit Education: Bachelor's degree or higher required.

Unit Experience: A minimum of two years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations or similar professional work experience required. A minimum of one year of leading a project team or managing staff preferred. Demonstrated experience in planning and managing programs preferred. Experience with fundraising, contact management or other database software preferred. Experience working with volunteers preferred. Experience planning and executing events preferred.

Unit Job Function Competencies: Ability to facilitate planning and organize meetings required. Ability to discuss and negotiate with senior leadership and their staff required. Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills required. Strong commitment to customer service required. Ability to manage confidential information with discretion and tact required. Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), a Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access required. Strong leadership qualities, including the ability both to delegate and to execute, thereby leading by word and by example required. Ability to work collegially and collaboratively in a team setting required; an exceptional work ethic and track record of personal initiative required. Outstanding interpersonal and communications skills characterized by the ability to listen, to speak and to write well required. Must be flexible and adaptable to new programs in an emerging and changing environment required. Willingness and ability to travel to campus and/or non-campus locations for University business required. Willingness and ability to work evenings and weekends required. Applicants must be currently authorized to work permanently in the United States. Dress code is business or business casual attire. Valid United States driver's license required. Understanding of the University of Chicago, its history, organization and modus operandi preferred.