Assistant Director Student Activities and Leadership for Student Engagement, #4025
POSITION OBJECTIVE As a supportive team member in the Student Activities and Leadership (SAL) office, serve as a program specialist for approximately 170 undergraduate and approximately 30 to 40 graduate student clubs and organizations. The assistant director will implement programs which directly impact the student’s engagement within Case Western Reserve University. Duties include serving as the primary advisor for the class officers, as advisor to the Hudson Relays Committee, and as primary advisor to the Relay For Life program; assisting in the implementation of a diverse, and comprehensive program of social, recreational, educational and cultural activities; creating an innovative marketing program including the SAL web page. ESSENTIAL FUNCTIONS Advise the Class Officer Collective (COC). The class officers of Case Western Reserve University are dedicated to developing, maintaining, and celebrating a unique identity within each respective class experience. The primary connection between the University and constituents through class-specific programming, supporting campus traditions (Hudson Relays, Snowball Dance, Halloween at Home, and Welcome Back Week) enhancing CWRU spirit and pride, and celebrating and recognizing our classmates. The COC is composed of five elected representatives of each class: president, vice president, secretary, treasurer, and marketing and public relations officer. As the advisor this position will lead this group of students to develop programs from inception to completion, work with the students on budget, purchasing, reviewing contracts, risk management, when needed Alcohol Use Reports, travel waivers, marketing, and assessment. This individual will attend all programs. Advise the Colleges Against Cancer (CAC) student organization which manages the annual Relay For Life (RFL); directly advises the RFL program. Work directly in the recruitment, program management and financial development of a series of events throughout the academic year. Develop partnerships partners with the Cleveland American Cancer Society in the activities sponsored through the CAC and the RFL. Develop, deliver and evaluate traditional programs developed by the COC including, but not limited to: Hudson Relays, SnowBall Dance, and Halloween at the Home. Serve as the primary advisor to the CWRU Hudson Relays Committee (collaborative of students and staff who engage in the development of an annual and longest-standing tradition at the university). Recommend appropriate application of strong leadership development programs for undergraduate student leaders. Assist with the Leadership Journey program, serve as a facilitator for the Emerging Leaders Program and present at the annual Leadership Conferences. Provide consultation for all areas of student activity programs, including the University Program Board, class officers, Undergraduate Student Government (USG), and approximately 170 student organizations. Advise graduate student organizations in the development of programming upon request. Develop and maintain the SAL website. Work with the graduate student intern in the management of the social media marketing provided by the department. Create and manage all areas of technology via the website through the Student Affairs IT group. Develop mutually beneficial projects for the undergraduate and graduate interns and the office of SAL in the area of student engagement. Serve as project manager for the Stephanie Tubbs-Jones Run for Education (5K sponsored during Homecoming Weekend). This annual fundraiser directly supports the award program sponsored by the SAL. Co-advise the fall semester Thwing Study Over Committee with the assistant director of SAL for programs; and directly advise the spring semester Thwing Study Over Committee; engaging a student committee in the planning and execution. Manage the annual Homecoming Parade project. This includes participating in the Homecoming Steering Committee, recruiting and working with students from all areas of student life and collaborating with the department of Greek Life. Participate in university and student affairs cohort-based committees whose purpose is to strengthen the engagement of the undergraduate and graduate student. This includes the first, second year and upper-class student advisory councils. Develop and maintain strong partnerships with the office of Multicultural Affairs, International Student Services and other initiatives in the recruitment and retention of underrepresented students to engage in leadership. Serve on the University Events Calendar Committee convened by the university office of Conferences and Special Events. Maintain an awareness of current trends in the student activities/student engagement field and integrate this knowledge into the university's programs. Participate in professional organizations (as approved by the associate director or director) and attend conferences and seminars. Assist in the daily operation of the office of SAL as necessary. NONESSENTIAL FUNCTIONS Serve on university committees at the request of the director or associate director. Perform other duties as assigned. CONTACTS Department: Daily contact with the SAL staff. University: Continual contact with the departments within the division of Student Affairs: office of Student Affairs and the department of Athletics/Intramural Sports. Continual contact with the following university departments/ offices: General Counsel’s Office; Alumni Affairs; Facilities and Operations (Housekeeping, Grounds and Maintenance, Plant Services); Campus Access Services (Parking, Security); university faculty; Student Affairs IT staff; associate vice presidents in Student Affairs; University Farm staff, Parent Programs (Educational Enhancement Services). External: Cleveland area organizations in the development of programs that involve community outreach or community service, including the American Cancer Society, University Circle Incorporated. Continual contact with vendors for the purchase of t-shirts, novelty items, etc. Contact with Cleveland-based stage and lighting companies. Direct contact with university alumni. Students: Daily contacts with students in the development and delivery of programming. SUPERVISORY RESPONSIBILITY Student employees and graduate interns upon request of the director QUALIFICATIONS Experience: 0 to 1 year of demonstrated experience with programming, event planning and working with a student population required. Some experience with risk management advising a plus. Education/licensing: Master’s degree required. REQUIRED SKILLS Must possess a strong philosophy in student engagement and student activities. Excellent communication and organizational skills and ability to relate well with students is necessary. Background in financial management or contracting are a plus. Must be self-motivated and willing to work flexible hours, evenings and weekends. Must possess a working knowledge of Microsoft Office Suite and electronic mailing systems. Website management experience is a plus. WORKING CONDITIONS Typical office environment. This position requires working some evening and weekends. In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply. Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.