School Research Administrator/Sr. School Research Administrator

Washington D.C., United States
Apr 01, 2014
Job Location Tompkins Hall - 725 23rd St NW - FB0038
Campus Location: Foggy Bottom
Division/Vice President: Vice President for Research (OVPR)
College/School/Department: Not Applicable

Internal Applicants Only? No
Position Type: Administrative/Professional
Posting Number: Staff - 003138
Working Title: School Research Administrator/Sr. School Research Administrator
Full-Time/Part-Time: Full-Time
Work Schedule: Mon - Fri
Total Hours Per Week: 40
Pay Grade: 17
Recruitment Salary Range: Commensurate with experience
Required Licenses/Certifications and other Specific Requirements: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, Sex Offender Registry Search, and Prior Employment Verification, Credit
If other was selected above, or there are special requirements, please explain.
If temporary, grant funded or limited term appointment, position funded until:
Telework: No
Job Open Date: 01/22/2014
Job Close Date:
Open Until Filled: Yes
Applicant Review Will Commence On:

Ad Statement:

Founded in 1821, GW is the largest institution of higher education in the District of Columbia, to include ten academic units, with a full-time equivalent enrollment of a little over 20,000 students and approximately 11,000 full-time and part-time employees (faculty and staff). The George Washington University is a community dedicated to learning, communication, respect, service and teamwork. As one of the largest private employers in the District of Columbia, the university seeks employees who support the teaching, research, and public service mission of the university.

Job Description Summary:

Several schools at the George Washington University are recruiting for School Research Administrators/Senior School Research Administrators to work in a dynamic and growing research environment. The George Washington University excels in research and education in biomedical, cybersecurity, high-performance computing, nanotechnologies, robotics, theoretical nuclear physics, phylogenetic biology, hominin biomechanics, primate behavior, and many other fields. In order to support the research growth efforts, we are looking for individuals that are energetic, proactive and portray strong customer service skills with all levels of students, faculty and staff who are excited to assist in establishing departmental processes, procedures, and reports to support significant growth in the research area. Individuals with experience working in the sponsored research arena, especially experience with NSF and DOH grants are encouraged to apply.

Minimum Qualifications:

Sr. School Research Administrator: A Bachelor''s Degree and three years of experience in a related field.

School Research Administrator: A Bachelor''s Degree in an appropriate field, or an equivalent combination of education, training and experience, plus a minimum of three years of administrative and financial experience in higher education research administration, research support programs or related function.

Desired Qualifications:

A minimum of three years of administrative and financial experience in higher education research administration, research support programs or related function.
Strong written and oral communication skills.
Proficiency in the use of personal computers and various office application software programs, to include spreadsheets and database management.
Experience submitting proposals with federal agencies and foundations.
Experience with financial grants management.
Knowledge of enterprise software (e.g., Oracle, Banner, Cayuse) utilized at the at the university a plus.

Multiple positions are available.

Special Instructions to Applicants:

Multiple positions are available.

Job Duties
  • Assists in post-award administration of the School''s sponsored projects, including facilitating reimbursements, purchase orders, service agreements, invoice payments, p-card activities, payroll, stipends, and tuition benefits. Fields questions on these subjects from Principal Investigators and their staffs as to process, allowability, and necessary documentation.

    In addition, the Senior School Research Administrator will coordinate the work tasks with the internal and external clients and the School Research Administrators for post and pre-award activities. Identifies issues and streamlines activities that further benefit the department and OVPR. When necessary, escalates work related matters to the Sponsored Project Administrator/Sponsored Project Manager.

  • Assists Principal Investigators (PIs) and Dean''s office staff in completing sponsored projects proposals, including: budget development and determination of cost-sharing requirements, staffing requirements, assessing space utilization requirements; in formatting proposal in compliance with sponsor guidelines; and facilitating communication among PIs, Departments, Dean''s Office, and Office of the Vice President for Research.

  • Assists PI with the following award management tasks: Preparing requests for OVPR and sponsor prior approval; preparing financial and non-financial reports, and providing support to PI with the University award management tools.

    In addition to the above referenced duties, the Sr. School Research Administrator will assess the training needs of the local administrators and recommend appropriate training modules/courses to the PI/school. Provides mentoring to School Research Administrators.

  • Works with Dean''s Office staff and School faculty to explore external funding opportunities and develops competitive proposals.

  • Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. Do you have a Bachelor's Degree?

    (Open Ended Question)

  2. Do you have a minimum of three years of administrative and financial experience in higher education research administration, research support programs or related function?
    • Yes
    • No

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3

The George Washington University is an Equal Opportunity/Equal Access/Affirmative Action institution.PI75002324