Vice President, Administrative Services

Napa, Napa County / Spanish Flat, Napa County
Mar 28, 2014
Executive Administration Jobs

Napa Valley College invites applications for the position of
Vice President, Administrative Services
Napa Valley College
Noted regularly as one of the top five all-around colleges in the 112 California Community College system, Napa Valley College has a rich tradition of educating generations of Napa Valley residents. The college is a single-campus district with an enrollment of more than 9,000 students who are served at the main campus in the city of Napa and at a satellite campus in St. Helena. The college is dedicated to providing quality programs and services that promote learning and enhance individual development. Over the last 10 years, the community has invested $168 million to upgrade the 160-acre main campus, including the construction of a new state-of-the-art Performing Arts Center, the McCarthy Library and Learning Resource Center, and a 6.5 acre solar energy field. Our commitment to provide accessible, high quality transfer and career technical educational opportunities defines our student-centered culture and is at the heart of every decision the college makes.
Our Faculty, Staff and Students
Napa Valley College has 90 full-time faculty positions and over 200 part-time faculty. More than 130 classified staff members and 32 administrators support our educational programs. We are a community of people excited about learning, and the college promotes and supports a spirit of teamwork. Attracting, nurturing, and celebrating diversity in staff and students is a college priority. We work with a diverse population of students from all socio-economic, cultural and educational backgrounds and were officially designated a Hispanic Serving Institution (HSI) by the US Department of Education in 2011. This diversity is the real treasure of the educational experience at Napa Valley College. We value, model and encourage student success, honesty, creativity, integrity, inclusivity, openness to new ideas, respect for others, and health and wellness. We believe these values support the variety of learning abilities and life experiences present in the community college culture.
The Position
Napa Valley College invites your application for this leadership position. Under the administrative direction of the President, the Vice President of Administrative Services serves as the District's Chief Business Officer and provides leadership, vision, and administrative oversight of: budget development, short-term and long-term financial planning, fiscal and accounting services, payroll, facilities and capital projects, information technology, and risk management. The Vice President may be assigned additional responsibilities as part of the senior management team.
Primary Duties and Responsibilities
• Serves as the Chief Business Officer (CBO) of the District; provides administrative oversight of associated operational areas including: budget development and maintenance; accounting; local, state, and federal financial reporting; purchasing; payroll; risk management; facilities; and capital projects; directs the preparation of annual goals and objectives for these areas.

• Serves as chief advisor to the President on strategic matters related to financial planning and business and administrative services; provides consultation and technical expertise to administrators, personnel, and outside agencies.

• Oversees the financial management of the District, including the management of all income, expenditures, funds, investments, debt, and capital finances.

• Directs the development, administration, and control of the District budget; prepares long-range projections to develop a financial strategy for the District; ensures the fiscal integrity of the District and the proper expenditures of all funds.

• Oversees the college Controller to ensure consistent and appropriate management of college budgets and college business operations.

• Oversees the college Dean of Institutional Technology to ensure consistent and appropriate management of college technology in operations, teaching and learning systems, and student processes.

• Oversees the college Director of Facilities Services to ensure consistent and appropriate management of college facilities and operations.
• Oversees the Director of Capital Projects to ensure that new facilities and renovations are consistent with the Facilities Master Plan and the institution’s planning priorities; provides administrative oversight of capital projects and related reporting and fund management.

• Works collaboratively with participatory governance groups, building consensus in developing and implementing a District budget that balances the academic needs and planning priorities of the college with available resources and district fiscal stability.

• Reviews and analyzes pending legislation, legal mandates, and regulations for potential financial impact to the district.

• Supervises and evaluates the performance of assigned administrators in accordance with District procedures.

• See job description for full list of duties at

Minimum Qualifications
Earned bachelor’s degree in business, law, accounting, finance, higher education or related field. All degrees must be from an accredited college or university.
Professional, senior level management and/or leadership experience in a complex institution of higher education, K-12 district or complex organization or business; knowledge of principles and practices of California Community College finance, accounting and audits, Education Code, and other codes related to community college business operations; experience in applying sound fiscal management principles, practices, controls, and documentation in a complex organization; demonstrated ability to provide leadership in planning and in budget development; experience supervising management staff; demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

Desirable Professional Qualifications
Earned master’s degree in business administration, law, or qualification as a Certified Public Accountant; management experience in a California Community College district; experience with 501(c)(3) auxiliary services organizations within California higher education; specialized training in strategic planning in higher education; demonstrated knowledge and experience in a shared governance environment and with collective bargaining; ability to write and communicate highly technical information concisely and in understandable terms; knowledge of computerized administrative hardware and software systems and networks; supervision experience in the area of administrative information technology; experience with Enterprise Resource Planning (ERP); experience with facilities and/or capital projects.

This is a full-time, 12-month/year, classified-administrative position. The salary is appropriate placement on the current vice president’s salary schedule. Initial placement on the 2013-2014 salary schedule is $125,268-$140,916/year, with future steps to $150,336/year. Placement on the salary range is commensurate with experience. The college offers a fringe benefit package, including medical, dental, vision, disability, and life insurance; employee assistance program; and PERS retirement system membership. Assignment includes 18 paid holidays, 22 vacation days, and 12 days sick leave annually.

Application Procedure
To ensure full consideration, complete applications will be reviewed if received by 5:00 p.m. on Monday, April 28, 2014. Position opened until filled.

In order for an application packet to be considered complete, interested applicants must provide the following documents:

1.) A letter of interest that addresses how you meet the minimum and desirable qualifications for the position as outlined in this announcement.

2.) A completed Napa Valley College Administrator Employment Application (available at

3.) A current comprehensive resume.

4.) An unofficial copy of transcripts verifying college work and degrees (official copy of transcripts will be required upon offer of employment). Note: Transcripts for degrees earned outside of the U.S. must be accompanied by an evaluation from an approved service verifying that the degree is equivalent to the U.S. degree and must accompany application materials.

Application materials may be submitted in person, by U.S. mail, or by email to:

Napa Valley College
Office of Human Resources
2277 Napa-Vallejo Highway
Napa, CA 94558

All required application materials must reach the Office of Human Resources no later than 5:00 p.m. on the filing deadline. Applications received after the deadline will be considered only if the recruiting period is extended. Please do not submit material not requested. Application materials submitted become the property of Napa Valley College and cannot be copied, returned, or submitted for other positions.

SPECIAL ACCOMMODATIONS: If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Office of Human Resources.
Napa Valley College, an equal employment opportunity employer, maintains a drug-free workplace, and requires that employees abide by that policy.