Admissions Administrative Assistant (Administrative Assistant II)

Location
Dallas, Dallas County
Posted
Mar 28, 2014
Employment Type
Full Time


UNT Dallas - the first public institution of higher education in the city - offers faculty and staff the unique opportunity to help shape the character of the 21st century, learner-focused, urban comprehensive university.

Admissions Administrative Assistant (Administrative Assistant II)

Job Description Summary:

The UNT Dallas College of Law invites applications for the position of Administrative Specialist II.



The UNT Dallas College of Law is a new public law school that will enroll its inaugural class in Fall 2014. The College of Law plans to enroll one full-time section of between 60-80 students, and one part-time evening division of between 40-60 students (with the total number of students not exceeding 120). For the near-term future, each entering class will include a day section and an evening section of approximately these sizes.

The Admissions Administrative Specialist is the first point of contact for all UNT Dallas College of Law Admissions visitors and guests. The Admissions Administrative Specialist is responsible for providing secretarial, clerical, and administrative support in order to ensure that customer service is provided in an effective and efficient manner. This position will assist in the data management of all prospective student inquiries, recruitment correspondence, and event coordination. The Admissions Administrative Specialist reports to the Assistant Dean of Admissions, and works in a collaborative relationship with the Registrar and Financial Aid Counselors.



Responsibilities of the position include, but are not limited to:



  • Answers, directs, and relays telephone, fax, and email messages.

  • Creates and maintains department filing system.

  • Monitors and maintains adequate levels of office supplies and recruitment materials.

  • Prepares travel vouchers for admissions staff, register, and financial aid counselors.

  • Provides reference materials to interested visitors and responds to public inquiries.

    *Assists with recruitment event planning and execution.

  • Serves as a backup to the Admissions Counselor.

  • Process daily office correspondences from prospects.

  • Must be able to work scheduled office hours normally between 8:00 am to 5:00 pm, Monday through Friday, or as otherwise required.

  • Perform related duties as required.


UNT Dallas College of Law is an Affirmative Action/Equal Opportunity employer. It is our policy to provide Equal Employment Opportunities (including provisions for training, development, transfer and promotion) for all individuals without regard to race, sex, religion, color, national origin, disability, or veteran’s status.

Minimum Qualifications:

Graduation from High School or GED equivalent and two years of general office or clerical experience; or any equivalent combination of experience, education, and training which provides the following knowledge, skills, and abilities:



  • Considerable knowledge of general office procedures and practices.

  • Knowledge of University policies and procedures related to the area of assignment.

  • Skill in making mathematical calculations and computations.

  • Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.

  • Ability to establish and maintain good working relationships.

  • Ability to communicate effectively orally and in writing.

  • Ability to work without close supervision.

  • Knowledge of safe working procedures related to work performed

Preferred Qualifications:

Three years of progressive experience in the operation of data entry equipment; training in typing or word-processing; typing proficiency (40-50 words per minute).



  • Extensive knowledge of the capabilities and limitations of data entry equipment including proficiency with Microsoft Word 2007 or 2010.

  • Skill in typing at the specified rate of speed with few errors

  • Ability to read a large volume of written data

  • Ability to work in noisy working conditions

  • Ability to work for extended periods of work in same relative position

Physical Demands:

Work is primarily sedentary. Sits comfortably to do the work; however, there may be some walking, standing, bending, or lifting items weighing up to 15 pounds.

Special Instructions to Applicants:

Please attach a resume, cover letter and a list of three professional references with the online application.




For more information and to apply, visit: unt-dallas.peopleadmin.com

THE UNIVERSITY:

Founded in 2000, UNT Dallas has grown from 230 students to 2300 students and is projected to reach 16,000 by 2030. UNT Dallas, already among the most diverse universities in the nation, accepted its first freshman class in Fall 2010. For more information about the university, go to
http://www.unt.edu/dallas.

University of North Texas is an AA/ADA/EOE


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