Req No.: 2014-0073
Location: UCI Campus - Irvine
This position has been re-opened further recruitment. Previous applicants need not re-apply to be considered.
Under the general supervision of the Director of Finance, the incumbent independently maintains financial control over assigned accounts to define the objective; identifies relevant factor or concerns, and formulates logical and objective conclusions to determine the course of action to successfully manage assigned accounts. Evaluates the current workflow of procedures, recommends effective business processes, and develops internal policies and procedures in accordance with university policies and procedures.
The incumbent has responsibility for the budgetary and financial functions to support instruction, research, and administration operations within the School. This position will be responsible for coordinating efforts across all academic departments in the School and various central units on campus.
The incumbent is independently responsible for tracking course material & services fee (CMSF), preparing annual reports, and coordinating CMSF requests submitted to ensure that they follow the CMSF policy. The incumbent also provides contracts & grants data and overhead reports for the Associate Dean for Research as well as provides administrative support for the Faculty Research & Travel Committee.
Salary: Annual $46,400 - $60,552
Work Schedule: 8-5, M-F
Final candidate subject to background check.
As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
Please attach your resume.
View Job Description for the position requirements.
Job Essential Function 1
Percent of Time: 40%
Responsible for budget planning and financial management including development of budget and financial review processes for assigned accounts such as: Instructional Support, Student Affairs, and External Relations & Communications.
Oversees the review of financial transactions for appropriateness and proper justification to meet restrictions of funding sources; ensures expenses are in compliance with campus objectives regarding audits and disallowances.
Responsible for monthly reporting of the administration of operating funds for units assigned.
Job Essential Function 2
Percent of Time: 40%
Independently reconciles monthly general ledgers and prepares financial journals and transfer of funds to make necessary adjustments. Monitors expenditures, analyzes revenue and expense trend, projects year-end balances of all funds, and advises managers.
Responsible for coordinating efforts across the academic departments and various central units on campus for faculty set-up funds, overhead allocation, Faculty Desk Top Initiative, bridge funding, faculty research and travel awards, and the School''s commitments.
Participates in the annual fiscal closing activities for all assigned accounts to ensure the accounts are solvent. Assists in audit activities conducted by the University or federal agencies and develops plans to facilitate audit.
Back up for contracts and grants proposals review under Kuali Coeus to ensure proposal submitted are accurately completed, budget is consistent with agency guidelines and cost sharing and/or matching fund commitments set forth in the proposal can be met. Back up for monthly recharge upload.
Job Essential Function 3
Percent of Time: 10%
Performs purchasing function for administrative units in the Dean''s Office in accordance with University policies. Independently places low value orders and works with Central Purchasing to place high value orders for the departments.
Interacts with Central Purchasing and Risk Management when necessary to ensure departments orders and needs are appropriately facilitated.
Job Essential Function 4
Percent of Time: 10%
Provides assistance on special projects as assigned. Identifies problems and alternative solutions for all areas of responsibility related to special projects, conducting analysis, making recommendations, and implementing new procedures.
SKILLS, KNOWLEDGE AND ABILITIES:
Skill in analyzing information, problems, situations, practices and procedures.
Demonstrated skill in complex financial analyses, projection, preparation and administration for a multi-million dollar budget with multiple fund sources.
Time management and organizational skills to assess priorities and meet multiple goals and objectives.
Demonstrated strong interpersonal skills to interact effectively with campus administrators, faculty, and staff from a variety of ethnic, social and educational backgrounds. Ability to establish and maintain cooperative working relationships with other campus departments and central administrative offices.
Excellent verbal and written communication skills.
Working knowledge and application of fundamental concepts, practices and procedures of accounting and finance in the University environment.
Demonstrated computer skills using database, spreadsheet, and word programs.
Below are general guidelines on the position''s physical, mental, and environmental working conditions.
In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-5210.
Crawl: Not Applicable
Climb: Not Applicable
Handle Objects: Occasionally
Reach Above Shoulder Level: Occasionally
Use Fine Finger Movements: Frequently
Carry/Lift Loads up to 25 Pounds: Occasionally
Carry/Lift loads between 25-50 lbs: Not Applicable
Carry/Lift Loads over 50 Pounds: Not Applicable
Perform Calculations: Frequently
Communicate Orally: Frequently
Reason and Analyze: Frequently
Chemical/Biological Agent: Not Applicable
Construction Activities: Not Applicable
Contact with Water/Liquids: Not Applicable
Drive Motorized Equipment: Not Applicable
Confined Spaces: Not Applicable
Elevated Work Location: Not Applicable
Radioactive Materials: Not Applicable
Temperature Variations: Not Applicable
Gas System: Not ApplicablePI74826138