Counselor Assistant

Briones, Contra Costa County / Martinez, Contra Costa County / Pacheco, Contra Costa County
Mar 25, 2014
Administrative Jobs
Student Affairs, Counseling

Contra Costa Community College District

Counselor Assistant

Recruitment Type:
Open (Internal and External applicants)

Special Instructions to Applicants
: New employees will be placed at the first step which is $1,701 per month. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $2,072 per month is reached on the salary schedule.

Posting Number

# of Openings


$1,701 per month (first step)

Position Status

Overtime Status
Non-Exempt (eligible)


# of Hours Scheduled Per Week

Work Schedule By Day and Work Hours
Monday: 8-5pm, Wednesday: 9-6pm, Friday:8-1pm
**Days and hours subject to change based on the needs of the office and/or college

# of Months

EEO Job Category

Employee Group

Position Definition
To provide a wide range of technical and paraprofessional assistance to students, faculty and counselors in the delivery of counseling services to the community college student body.

Examples of Duties/Essential Functions
Duties may include, but are not limited to, the following: Identify, prepare, and distribute information relating to available community college procedures, alternatives, career planning programs, and academic problem solving services. Assist in providing supportive services by performing pre-counseling and follow-up activities relating to individual student cases and campus-wide programs and counseling activities. Prepare and deliver student orientation sessions, involving the oral and written distribution of pertinent information to new and transferring students. Coordinate schedules, plans, and activities for orientation sessions presented by counselors at community high schools. Maintain and update counseling records pertaining to students’ academic progress, course and major choices, career interests, and problem areas. Refer students to available and pertinent college or community programs or services as necessary. Maintain an up-to-date inventory on materials and supplies, and order equipment and facilities as needed. May answer incoming telephone calls and respond to inquiries of general information; refer callers to other resources or offices as appropriate. Participate in special activities, presentations, and workshops. Compose correspondence, compile statistics, and prepare reports as necessary. Assist in developing, administering, and monitoring the budget. Schedule and follow up on appointments arranged for students with counselors. Select, train, and supervise student assistants. Perform related duties as assigned.

Minimum Qualification-Education/Experience
Experience and Training: Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be: Experience: One year of experience in the general area of counseling or human service programs, preferably in a community college system. Training: Equivalent to completion of an Associate degree in human services, counseling, or a closely related field.

Minimum Qualification-Knowledge Of
General policies, procedures, and regulations pertaining to community college services and programs. Human relations and behavior. Resources and materials available within the college or community to assist students in pursuing academic or vocational interests. Philosophy and objectives of counseling programs. Modern office methods, procedures, and equipment. Communication skills, both oral and written; interviewing techniques. Methods, techniques and approaches relating to effective oral presentations.

Minimum Qualification-Skill To
Provide direct and support counseling services to students working with college counselors. Identify resources, services, and programs which can further assist students in vocational or academic pursuits. Assist in identifying student concerns and problems, and suggest available alternatives for problem resolution. Maintain and update student files and records. Explain college procedures and policies effectively to students. Understand and carry out both oral and written instructions in an independent manner. Communicate effectively and tactfully in both oral and written form. Train and supervise student assistants. Perform a variety of planning, scheduling, and filing duties relating to counseling support services. Establish and maintain effective work relationships with those contacted in the performance of required duties.

Desirable Qualifications
• Experience working in a fast paced educational environment preferably in Student Services

• Experience working with a multi-ethnic student population

• Experience conducting workshops/presentations

• High level of organizational, multi-tasking and planning skills

• High functioning technological skills

• Excellent customer service skills

Job Open Date:

Job Close Date:

Open Until Filled

Diversity Statement
The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.

About Us
About the District

Contra Costa Community College District (CCCCD) is located in Contra Costa County in the beautiful and diverse San Francisco East Bay area. Contra Costa County has approximately one million residents, living within 720 square miles. The county is diverse in business, population, and wealth.

CCCCD first opened its doors in 1949. It is the second oldest and eighth largest multi-college community college district in California. The county population is served by Contra Costa College in San Pablo, Diablo Valley College in Pleasant Hill, Los Medanos College in Pittsburg, in addition to the Brentwood Center, and San Ramon Campus. The District Office located in downtown Martinez, supports the mission and functions of the colleges.

Contra Costa College

Contra Costa College is a dynamic, comprehensive community college with a diverse student population. The institution has served the communities of West Contra Costa County for more than 59 years. Most of the 8,500-plus students who attend the college come from local communities, but many also come from neighboring communities and from countries throughout the world. The college offers certificates and degree programs in 70 areas. It prepares students for immediate employment and for transfer to four-year colleges and universities. Faculty and staff are proud to be affiliated with an institution that has a tradition of excellence and a reputation for educating students to live and work in a diverse global environment.

Diablo Valley College

Diablo Valley College is a large suburban community college, approximately 25 miles east of San Francisco in Contra Costa County. One of three colleges in the Contra Costa Community College District, DVC enrolls approximately 20,000 students, about 40% who come from groups historically underrepresented in higher education. DVC ranks consistently as one of the most successful transfer institutions in California and also offers a wide range of highly respected occupational programs leading to certificates or degrees. The faculty is known for its intellectual vitality and deep commitment to the success of its students.

Los Medanos College

Los Medanos College, opened in 1974, is the newest campus of the Contra Costa Community College District. The college prepares students to excel and succeed economically, socially and intellectually in an innovative, engaging and supportive learning environment. LMC provides quality programs and state-of-the-art facilities to serve the needs of a rapidly-growing and changing East County while enhancing the quality of life of the diverse communities it serves. Los Medanos College is known for its transferable general education program and career technical programs strongly connected with local business and industry. The college serves approximately 10,000 students.

Employee Benefits:
Insurance: The District offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.

Retirement: Most employees are members of the PERS (Public Employees Retirement System) with a 2% 55 formula. Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System). Police Service employers are members of Safety Public Employees Retirement System (2% at 50).

Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.

Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).

Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.

Agency Shop: Local One Classified positions are within a collective bargaining unit. Local One employees are required to join the union or pay an equivalent service fee. This is a one-time initiation fee of $45.00 and monthly contributions of 1% of gross pay + $1. The United Faculty positions are also within a collective bargaining unit. United Faculty employees are required to join the union or pay an equivalent service fee. The monthly contribution is an agency fee of .55 % of gross pay + $2.50.

For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website:

Classified Employees Local 1 Contract(Article 20-Benefits):

Managers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):

Job Open Date

To apply, visit: