Coordinator/Assistant Director of the Annual Fund

Hamilton, Madison County
Mar 21, 2014

Job Category: Professional/Administrative

Requisition Number: 0762

Division/Department: UR-Advancement-Annual Fund

Full time/Part Time: Full-Time

Job Description:

Serve as a key member of a $10M annual fund program. Engage alumni in support of the institution's strategic plan, and in particular, raise funds for the university's annual fund. Develop creative initiatives to encourage alumni to achieve increased fundraising totals.

The level of appointment will be based on the years of experience and capabilities of the successful candidate.

Essential Functions:

Class Management:
-Recruit, train and manage class gift committee members in 15-20 alumni classes. Collaborate with other University Relations staff and other alumni to identify appropriate class gift volunteers. Identify volunteers and alumni who have potential for increased gifts and offering Challenge Funds in reunion years.
-In conjunction with the Director of Annual Fund, establish dollar, participation and Presidents' Club goals for each class. Facilitate solicitations of volunteers and alumni in assigned classes. Collaborate with Advancement colleagues to ensure annual solicitation occurs.
-Work with the departments of Special Events and/or Alumni Relations to manage appropriate class or regional cultivation events.

-Manage the Annual Fund social media campaign to increase alumni giving and awareness of the impact of gifts.
-Work with volunteers to create (or maintain) websites for their classes. Review and update with class events and class gift totals. Create push emails, videos or podcasts to generate interest in student and recent alumni programs and events.
-Serve as a member of the Institutional Advancement marketing committee.

Depending on the skill-set and experience of the successful candidate, other projects may be assigned which could include, but is not limited to: the matching gifts program and a prospect portfolio of roughly 75 alumni.

Required to attend and staff select events including Reunion Weekend. Other duties for special Annual Fund projects may be assigned.

Job Close Date: Open Until Filled

Special Instructions to Applicants:

Colgate, an Affirmative Action and Equal Opportunity Employer, is committed to developing and sustaining a diverse faculty, student body, and staff to further the university's academic mission. Women and candidates from historically underrepresented groups are especially encouraged to apply.

Qualifications (Education and Experience):

-A Bachelor's degree is required; new graduates will be considered but must have degree prior to start date. 

-An ability to use IBM Laptop computers and relevant software applications, such as E-Mail, MSWord, MSExcel, and FileMaker Pro is expected.

-Travel is required.

-The ideal candidate will possess organizational skills, an ability to establish and execute plans, and experience motivating internal and external stakeholders to achieve mutual goals.

-Excellent written and verbal communications skills are required.

-The ability to handle confidential material with utmost discretion is essential.

-Must be capable of working collegially and effectively with a diverse group of students, faculty, staff, and visitors on a daily basis.

-The ability to work occasional weekends and evenings is required.

Additional Preferred Qualifications:

-Previous annual fund/alumni relations experience in a university setting is preferred. Related experience in marketing, philanthropic fundraising for other non-profits or sales is also helpful.

-Previous experience recruiting and managing volunteers is desired.