Scholarship Coordinator

Location
Clemson, Pickens County
Posted
Mar 20, 2014
Employment Type
Full Time

Full/Part Time: Full-Time
Regular/Temporary: Regular


POSITION DESCRIPTION:

JOB PURPOSE:
The Scholarship Coordinator is responsible for coordinating the university's major scholarship initiatives, determining student eligibility, and counseling students and parents regarding scholarships and financial aid opportunities.

JOB FUNCTIONS:
Coordination of State Scholarship Programs (shared function by alphabet)      E/20%
1. Coordinate activities associated with state scholarship programs
    a) Awarding
    b) Monitoring for accuracy
    c) Reconciling and reporting as required
    d) Assist in reporting disbursement data to Commission on Higher Education
2. Communicate directly with State Office personnel regarding state programs
3. Ensure accurate information in all publications and web pages
4. Serve as a resource for Student Financial Aid personnel in matters concerning state scholarship
    programs policies and procedures.

RECRUITING AND OUTREACH ACTIVITIES     E/15%
1. Participate in University recruitment/admissions activities as primary representative from the
    Office of Student Financial Aid.
2. Present information and answer questions in order to educate prospective applicants, parents,
    guidance counselors and the general public at financial aid workshops and public awareness
    efforts that include but are not limited to:
    a) Board of Visitor Receptions
    b) Orientation activities
3. Coordinate planning of and schedule coverage for Board of Visitor Receptions and Orientation
    activities.

ADMINISTER THE UNIVERSITY GRANTS-IN-AID (GIA) PROGRAMS      E/15%
1. Maintain, interpret and help to further develop understanding of current University regulations and
   communicate requirements to staff, faculty, parents and students when necessary.
2. Process University GIA programs.
    a) Evaluate program to ensure adequate funding and establish budgets as needed.
    b) Evaluate GIA authorizations to verify adequacy of data.
    c) Confirm recipients meet University enrollment and academic guidelines for GIAs.
    d) Assign identification/transaction codes to new programs.
    e) Approve data entry to student receivable accounts.
    f) Establish and maintain a filing system for programs and data.
3. Serve as a resource for Student Financial Aid personnel in matters concerning these scholarship
    programs policies and procedures.
4. Coordinate graduation medals, awards, etc.

ADJUST FINANCIAL AID PACKAGES (shared function by alphabet) E/10%
1. Monitor award resource activity.
2. Adjust aid packages as necessary.
3. Communicate with student or other offices as needed.

SCHOLARSHIP  COMMUNICATION (shared by alphabet) E/10%
1. Monitor and respond to scholarship communications from customers.
2. Distribute scholarship communications to staff members as needed.
3. Serve as back-up to communications coordinator as needed.

ADMINISTER THE UNIVERSITY HONORS AND AWARDS      E/10%
1. Organize activities for Honors and Awards Day as needed.
    a) Verify funding commitments and establish budgets and spending authorities as needed.
    b) Prepare maser list of available award for collegiate representatives.
    c) Maintain an inventory of medals, plaques and certificates for Student Financial Aid administered
        awards.
    d) Organize departmental selections and coordinate the preparation of vouchers for the receipt   and distribution of award   checks not handled by departments.
    e) Coordinate distribution of checks, medals, plaques and certificates to collegiate representatives.

EXTERNAL SCHOLARSHIP/GRANT PROGRAMS      E/10%
1. Maintain, interpret and ' help to further develop understanding of current University regulations and
    communicate requirements to staff, faculty, parents and students when necessary.
2. Process military programs
    a) Evaluate program to ensure adequate funding and establish budgets as needed.
    b) Evaluate military and international authorizations to verify adequacy of data.
    c) Confirm recipients meet University enrollment and academic guidelines for military and    
        international programs.
    d) Assign identification transaction codes to new programs.
    e) Approve data entry to student receivable accounts.
    f) Establish and maintain a filing system for programs and data
3. Process external state air programs
4. Process all other major external programs.

FINANCIAL AID COUNSELING      E/5%
1. Provide general information and assistance to prospective/current students, parents and program
    representatives regarding financial aid opportunities and eligibility.
2. Provide information to students and parents about available scholarship opportunities as needed,
    advise them of restrictive criteria and application procedures as needed.
3. Represent the Student Financial Aid office at various functions as requested.

MISCELLANEOUS     E/5%
1. Perform other duties as required related to Student Financial Aid.
2. Serve as a resource to the Clemson University Business Affairs Office in regards to student financial aid questions and issues.
QUALIFICATIONS:

MINIMUM REQUIREMENTS:

A bachelor's degree and experience in student service programs

PREFERRED IN ADDITION TO THE MINIMUM REQUIREMENTS:

A master's degree in a related field is preferred, with continued professional training. A bachelor's degree and 2 years work experience in related field.
ADDITIONAL COMMENTS:

The individual must have knowledge of federal laws governing aid programs and have the ability to interpret and implement new regulations. Counseling and communication skills are prerequisites. The employee must have a basic knowledge of computer systems and possess practical application abilities. The employee must have previous related work experience.

Following policies and procedures of the Financial Aid office, as well as regulatory requirements, the employee is expected to effectively and independently perform the duties other position. Independent and discretionary decision making is required in accordance with standard procedure. General supervision is provided as needed.
PAY & WORK SCHEDULE:

Standard Hrs: 37.5;  Band: 05; annual salary for this position is $ 31,182
KNOWLEDGE, SKILLS & ABILITIES:

The individual must have knowledge of federal laws governing aid programs and have the ability to interpret and implement new regulations. Counseling and communication skills are prerequisites. The employee must have a basic knowledge of computer systems and possess practical application abilities. The employee must have previous related work experience.
APPLICATION DEADLINE:

April 1, 2014
JOB LOCATION:

Student Financial Aid
Sikes Hall
Clemson University - main campus
JEANNE CLERY ACT:

The Jeanne Clery Disclosure Act requires institutions of higher education to disclose campus security information including crime statistics for the campus and surrounding areas.  As a current or prospective Clemson University employee, you have a right to obtain a copy of this information for this institution.   For more information regarding our Employment, Campus Safety and Benefits, please visit the Human Resources - Prospective Employees web page shown below:

http://www.clemson.edu/cao/humanresources/prospective/
CLOSING STATEMENT:

Clemson University is an Affirmative Action/Equal Opportunity employer and does not discriminate against any individual or group of individuals on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status or genetic information.PI74445426