Accounting Technician

Location
Adair Village, Benton County / Corvallis, Benton County
Posted
Mar 19, 2014
Jobs Outside Higher Education
Businesses & Consultants

Job Title: Accounting Technician

This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities: No

Appointment Type: Classified Staff

Department: Arts & Sci Business Ctr 391120 QBC

Position Summary: This recruitment will be used to fill one full-time Accounting Technician position for the Arts and Sciences Business Center at Oregon State University.

The purpose of this position is to assist the Arts & Sciences Business Center (ASBC) Finance & Accounting Managers and other professional staff in processing, maintaining, and reviewing official financial records
of various clients of the Center.

The Arts & Sciences Business Center is responsible for providing administrative, human resources, and business services to the College of Education, the College of Liberal Arts, the College of Science, and the
Honors College.

Position Duties: 50% Prepare Accounting Documents
Prepare invoices for processing which includes sorting, analyzing, coding, and scanning documents.
Post entries to the OSU Banner Financial Information System (FIS); process invoices, journal vouchers, and reimbursements; research and audit documentation and authorizations for transactions; assign and/or verify account codes and indexes; prepare payment requests, vendor maintenance, and purchase orders.
Track errors through the accounting system, preparing correcting and adjusting journal vouchers by allocating debits and credits, assigning appropriate account codes and activity codes as needed and ensuring proper audit trail.
Prepare personal service contracts and personal service invoices, vendor maintenance forms, and travel reimbursements as required. Apply knowledge of travel policies and procedures to comply with university guidelines.
Maintain travel authorization and reimbursement logs for all travelers. Track airline and ticket type to apply against travel agency vouchers.
Archive and purge annually per OSU policies and procedures. Apply generally accepted accounting principles and controls to all fiscal functions.

20% Compilation
Compile financial information, budget reports and special reports as assigned; create and run Data Warehouse reports; create spreadsheets and/or manipulate data for existing spreadsheets.

10% Grant Work
Track and redistribute expenses from the OSU Foundation clearing account to the appropriate Foundation fund, organization, and account number, making corrections as needed.

10% Reconcile Card Charges
Distribute monthly purchase card charges appropriately. Track any errors on monthly statements, contact vendors,and request transaction adjustments as necessary.

5% Lead Work
Provide lead work for two student workers, including planning, assigning and approving work.

5% Backup Support & Miscellaneous
Provide backup support for various accounting functions and assist with other financial management activities. Other tasks and duties as assigned.

Position Duties (continued):

Working Conditions/Work Schedule:

Minimum/Required Qualifications: 12 quarter hours (8 semester hours) of Accounting courses AND one of the following: An Associates Degree in Accounting; OR One year of experience that includes entering, compiling and/or reporting financial information; OR An equivalent combination of education and experience.

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.

Expertise in Microsoft Office suite to include Excel, Access, and Word.

Excellent verbal and written communication skills.

Accuracy, attention to detail, and an understanding of basic accounting tenets.

Ability to multi-task in a busy, fast-paced office environment with frequent interruptions.

Ability to maintain confidentiality and deal with sensitive materials.

Ability to apply knowledge, think independently, and use organizational & analytical skills to anticipate and solve problems.

Experience entering, compiling, and reporting financial information.

Experience communicating policies and procedures.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OAR 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.

Preferred (Special) Qualifications: Experience in a central business office environment.

Expertise in Banner FIS and FIS Data Warehouse.

Knowledge of governmental accounting methods and financial practices.

Knowledge of public, non-profit research accounting methods and practices.

A demonstrable commitment to promoting and enhancing diversity.

Scholarly Outcomes for Position (academic faculty only):

Posting Date: 03-14-2014

For Full Consideration Date:

Closing Date: 03-28-2014

Recommended Full-Time Salary Range: $2235-$3243

Special Instructions to Applicants: Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 5MB or less. If over 5MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application.

If mailing transcripts please send to:
Attn: Jackie Thorsness
Arts & Sciences Business Center - F&A
Cordley 2042
Corvallis, OR 97331

Typically, the starting salary is at the lower end of the salary range.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OAR 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.

For additional information please contact: Jackie Thorsness at jackie.thorsness@oregonstate.edu or 541-737-1307.

OSU is an affirmative action/equal opportunity employer.

Preview of Posting Specific Questions

Responses to the Posting Specific Questions are limited to 1200 characters, including spaces, when answered within the system space provided.:
Please answer the posting specific questions as thoroughly and completely as possible. The following options are available:

1)Answer the questions in the space provided.
2)Attach your answers as a separate document under "Other Document" on the documents page of the posting when applying.

If you choose option 2, when answering the posting specific questions, you must enter into the provided text box a message that states "Uploaded answers as Other Document."

1) Describe your experience performing accounting functions. Include: (a) preparation of invoices for payment, journal vouchers, purchase orders, and reimbursement requests; (b) auditing and reconciling accounts; and (c) preparing financial reports. Indicate the organization where you gained your experience, your role and level of responsibility.

2) Describe your computer experience. Include: (a) word processing; (b) spreadsheets; (c) databases; and (d) computerized accounting system. Indicate the specific software you used and the types of documents you generated (if you are a Banner user, please list the screens and reports used).

3) Describe your experience interpreting and applying policies, rules and regulations.

Posting Number: 0012095

Quicklink for Posting: jobs.oregonstate.edu/applicants/Central?quickFind=63714

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