International Admissions and Office Coordinator

Geneva, Kane County
Mar 19, 2014
Employment Type
Full Time

Job Description: POSITION TITLE: INTERNATIONAL ADMISSIONS & OFFICE COORDINATOR SFADMS-CORD01 STATUS: Full time DEPARTMENT: Admissions DIVISION: Student Development CLASSIFICATION: Non-exempt UNION: Support REPORTS TO: Director of Admissions and Recruitment and International Student Services Coordinator PLACEMENT: Support Grade 8 MINIMUM PAY RATE: $47,541 Annually Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. POSITION SUMMARY A very busy, high traffic office. Performs a variety of responsible administrative duties in support of day-to-day office operations. Has a dual reporting role to the Director of Admissions and the International Student Services Coordinator. The typical duties may include compiling and analyzing information for reports or presentations; preparing work orders; monitoring expenditures and budgets; processing payroll; maintaining financial, personnel, and/or student records and databases; responding to correspondence; editing and proof reading document; and overseeing the work performed by part time clerical staff and student workers. Processes international students' documentation according to the regulations of DHS/USCIS/SEVIS. Maintains student records of Cooperative Agreement. Maintains an open and approachable manner and confidentiality. ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES 1. As the Designated School Official (DSO), interact with SEVIS and SEVP with record keeping/updates and handle other related to Admissions immigration and program administration matters. Collaborate with the Primary Designated School Official (PDSO) and other Designated School Officials (DSO) as needed. 2. Provide pre-admission advising to prospective international students and their sponsoring families/friends through individual appointments, phone calls, and/or e-mails. Communicate admissions requirements and/or status of international application via various media. Advise international students concerning US/CIS regulations. 3. Certify all admission documents, including financial documents, and determine eligibility for admission, prepare and sign I-20s. Report, prepare and maintain legally required records on prospective and current international students according to SEVIS and immigration services federal guidelines. Develop and maintain procedures that protect the criminal and civil liability of the institution in F-1 and immigration matters. 4. Process undocumented students according to state legislation. 5. Assist the Director in planning, communicating, and implementing procedures for the admission of students to the college. Carry out established policies and procedures. 6. Assist in processing charge-backs, cooperative agreements, and in-district employment re-billings. Prepare cooperative agreement reports each semester and distribute to participating colleges. 7. Assist the Director in preparing the annual budget, prepare purchase orders, and monitor budget expenses. Prepare payroll, OT/COMP hours worked, PAFs, ad-hoc reports, and absence requests for all Admissions and Recruitment staff. 8. Prepare annual evaluations of part time clerical staff and student workers for Director's review and concurrence. Prepare confidential information for documented discipline actions. Interview, recommend for hire, and supervise student workers. 9. Assist the International Student Services Coordinator with the planning and implementation of international student policies and procedures. This includes orientation documentation and activities 10. Represent the college in NAFSA Roundtable, NICCIA, and other international student professional organizations to remain current with international education trends and immigration regulations 11. Be cognizant of Nursing, Veterinary Medical Technology, Sonography and Radiologic Technician admission requirements and residency requirements. 12. Serve on college committees; attend department meetings and training as assigned. 13. Perform other related duties as assigned. MINIMUM QUALIFICATIONS 1. Bachelor's Degree 2. Three (3) years of overall admissions and/or higher education experience. 3. Knowledge of or willingness to learn Department of Homeland Security's SEVIS database system, NAFSA Adviser's Manual, and US/CIS regulations for F-1 students. 4. Strong personal computer and technology skills and knowledge of Microsoft Office suite. 5. Ability to relate to and work with the college staff, public, and other community agencies. 6. Awareness of concerns of international students and cross-cultural sensitivity. 7. Effective interpersonal, communication, time and project management and organizational skills PREFERRED QUALIFICATIONS 1. At least 2 years of international admissions experience. 2. Knowledge and/or experience with Ellucian Colleague software. PHYSICAL DEMANDS 1. Normal office physical demands. 2. Ability to travel between campus locations and to and from community events. WORKING CONDITIONS 1. Duties are performed indoors in the usual office environment. APPLICATION DEADLINE: April 3, 2014 APPLICATION PROCEDURE: Apply online at Internal candidates must adhere to the terms of employment regarding length of time in current position as outlined in their union contract. HRD3/14