Physical Education & Athletic Operations Coordinator

Saratoga, Santa Clara County
Mar 17, 2014

Physical Education & Athletic Operations Coordinator

West Valley-Mission Community College District

Closing Date: 4/3/2014


The Division of Physical Education is seeking a talented individual to fill the position of Physical Education & Athletic Operations Coordinator.

West Valley College, though just minutes from the heart of the Silicon Valley, is in a beautiful park-like setting on 143 wooded acres. Our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Under supervision of the Division Chair, this position is responsible for inventory, issuance, maintenance, security and control of all physical education and athletic equipment assets; general oversight of physical education facilities, performing general facility maintenance and minor repairs; assist in the preparation and running of physical education classes and athletic events and provide general oversight for a safe, clean and efficient instructional facility including locker rooms and shower facilities.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.


100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of May 21, 2014. Schedule may change to occasionally include some evening or weekend hours, as needed. This position is a member of the Classified Operations & Support Services Employee Unit.

Primary Work Location: West Valley College, Saratoga, CA. Effective July 1, 2014, assignment will be split 80% at West Valley College, and 20% at Mission College, Santa Clara, CA.

Salary and Benefits:

  • Anticipated Hiring Range: $3,946–$4,310 (monthly) with a maximum earnable monthly, excluding longevity and educational growth, of $5,192.

  • Employer-contributed medical, dental and vision for employee and dependents, to include domestic partner.

  • Employer-paid long term disability for employee.

  • Voluntary life insurance.

  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.

  • Up to 22 days vacation leave accrued annually.

  • 12 days sick leave accrued annually.

  • Personal necessity leave and personal business leave.

  • Educational growth incentive program from $35 to $175 monthly.

  • $500 longevity award annually after 15 years of service and $1,000 longevity award annually after 20 years of service.

  • CalPERS retirement.

  • Position is union affiliated with required dues.

Minimum Qualifications:

1. Education & Experience – Possess either:

  • Bachelor’s degree in physical education or related area; OR

  • Four years of experience of demonstrated ability and increasing responsibility in college, high school or other athletic facility, coordinating equipment control and issuance, facility and equipment repair and general administrative responsibility;


2. Demonstrated ability to effectively work with persons of diverse socioeconomic, cultural, disability, and ethnic backgrounds.


  • Degrees must be earned from an accredited institution.

  • Candidates with foreign degrees must provide official certification of equivalency to U.S. degrees, by a certified U.S. credential review service. Simple translation of the language on foreign diplomas, transcripts, coursework, or similar will NOT suffice, thus will cause the application packet to be judged as incomplete.

Examples of Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made.

  • Receive, inspect, inventory, store, label, issue and control physical education and athletic equipment, supplies and uniforms and request replacements as needed. Schedule appointments, coordinate with faculty and students regarding the issuance and collection of equipment and uniforms. Prepare budget recommendations. Issue and keep records of athletic lockers.

  • Obtain quotes from outside vendors for facility repairs; to inspect and authorize payment for such repairs. Examples such as, but not limited to; tennis court fencing, gym floor refinishing and golf cage netting.

  • Contract and meet with outside vendors, ie; contractors and company representatives.

  • Secure quotes and order equipment and supplies for physical education and athletics (including tools, cleansers, detergents), make recommendations to Division Chair, athletic director and individual coaches regarding equipment and facility modifications and/or repairs.

  • Assist in packing and issuing athletic equipment for trips, controlling its use at athletic events and laundering uniforms/warm-ups after each event.

  • Responsible to use college-wide computerized data delivery system to place and clear holds on student records for delinquent return of equipment and soft goods. Monitor rosters of instructional programs which require a deposit prior to issuing goods.

  • Maintain accurate records, monitor deposits by program. Maintain accounting system for goods issued through equipment office. Coordinate with Admissions and Records and the Finance Office providing billing amounts for delinquent students.

  • Inspect clothing and equipment for needed repairs. Contract for repair of athletic uniforms and equipment, making simple repairs when appropriate.

  • Responsible for coordinating athletic event personnel and trip preparation, washing clothes when required. Train and supervise student workers, work study students and part-time assistants for home event management. (ie: filmer, timer, chain gang) the equipment room.

  • Responsible for audio visual equipment usage and maintenance. Provide technical support and basic user training for instructors and students such as the use of scoreboards, laptop computers, LCD projector, DVD players, stereo equipment and cameras. Troubleshoot problems; make minor repairs. Coordinate and schedule services with AV Department when necessary.

  • Identify, repair or trouble shoot problems within assigned facilities and notify appropriate personnel, recommend preventative maintenance to the Division Chair and perform routine equipment maintenance and minor repairs. This includes, but is not limited to, equipment in the weight room, specialized equipment in the Adapted Physical Education classroom, athletic scoreboards, various pieces of electronic equipment and electric vehicle carts used to transport equipment and supplies. Submit work orders when appropriate.

  • Maintain open and clear communication and communicate effectively with faculty, staff, students, athletes and coaches; maintenance, grounds, business services and purchasing departments; vendors, outside contractors, visiting teams and officials and the general public.

  • Maintain a schedule adaptable to program needs.

  • Attend monthly Physical Education Division Meetings.

  • Under direct supervision of faculty to assist in set up/take down of facility for fitness evaluations.

  • Present to the supervisor matters requiring the supervisor’s decision. Act on the supervisor’s directives and recommendations.

  • Attend and participate in District and/or College provided training or information sessions. Incorporate new information or technology into existing job duties as directed by supervisor.

  • React to change productively and handle other essential tasks as assigned.

Any one position may not include all of the duties listed, nor do the listed examples include all tasks, which may be found in positions of the class.

Application Information:

  • To be considered an applicant for a position at West Valley-Mission Community College District, all materials requested in the job announcement must be received no later than the deadline. Incomplete and/or late applications will not receive committee consideration.

  • If transcripts are required, include copies of ALL college transcripts with your application to verify all degrees earned and college coursework taken. Certified copies are only required at time of hire.

  • Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.

  • Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.

  • DO NOT SEND unrequested materials. Unrequested materials will not be used for consideration of employment.

  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.

Selection Process:

  • After the deadline date, a committee will review and evaluate applications and supporting materials to select the applicants to be interviewed. Meeting the minimum qualifications does not assure the candidate an interview.

  • All candidates will receive an e-notification to acknowledge receipt of their application materials. If not contacted within 3-6 weeks following the close of the recruitment, no suitable match was determined at this time.

  • The District may choose to re-advertise or indefinitely delay filling a position. Some positions may include first and second level interviews.

  • The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.

  • Supervisor(s) name(s) and telephone numbers must be included in the application.

  • Any tentative verbal offer of employment is contingent upon formal approval of the college Governing Board.

EEO Statement:

West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, and medical condition consistent with applicable federal and state laws.

To be considered for this position please visit our web site and apply on line at the following link:

Applicants who, due to a disability, require accommodations to complete the application, testing or interview process, please contact Human Resources at (408) 741–2174 to arrange for assistance.