Confidential Executive Coordinator - VP Finance & Administration

New York City, New York (Manhattan) County
Mar 15, 2014
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The City University of New York (CUNY) is the nation's leading urban public university serving more than 480,000 students in a wide range of educational programs at 24 colleges and institutions in New York City.
Job ID: 9747

Regular/Temporary: Regular


Provides administrative support as a confidential assistant to a Campus or University Executive.

- Coordinates office operations such as meetings, communications, events, and reports

- Maintains extensive files and records for the unit 

- Maintains accurate calendars, schedules, and key dates

- Collects data for, prepares, and distributes reports and presentations using appropriate technology; runs basic system queries and reports

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials

- Provides clear communications on the Executive's behalf both within and outside the unit

- Performs related duties as assigned.

Job Title Name:  Confidential Executive Coordinator


Assistant to HEO




In support of the College mission, strategic goals and plans, Queens College seeks to fill one Executive Coordinator vacancy.

Reporting directly to the Vice President for Finance and Administration, the Executive Coordinator performs administrative tasks as assigned.

Specific duties include but are not limited to the following:
- Coordinate interdepartmental and other priority projects on behalf of the Vice President.
- Provide administrative assistance to all Finance & Administration managers to ensure timely implementation of departmental initiatives.
- Recommend and implement new technologies to improve productivity within the division and throughout Queens College.

Often referred to as "the jewel of the CUNY system," Queens College is a place of contrasts: An urban school in a suburban setting, where a large and diverse student body receives personalized attention.  This formula has made us one of New York's premier educational institutions.  With a mission to prepare students to become leading citizens of an increasingly global society, we offer a rigorous education in the liberal arts and sciences under the guidance of a faculty dedicated to both teaching and research.  Our liberal arts, science, and pre-professional programs earn us high rankings in prestigious college guides such as The Princeton Review America's Best Value Colleges.  Our students graduate with the ability to think critically, address complex problems, explore various cultures, use modern technologies and information resources, and have won prominence in nearly every field.


Bachelor's degree required.


- Two years of recent professional experience in an urban College or University environment preferred
- One or more years of professional experience working with a College or University Executive preferred
- One or more years of professional experience in a technology department in an urban College or University setting preferred
- Demonstrated ability to work autonomously with multiple priorities and deadlines
- Demonstrated ability to adapt to meet customer needs; demonstrated organization skills; detail oriented and ability to multi task
- Strong critical thinking and problem solving skills
- Proficient knowledge of MS Office Products such as Word, Excel, and Power Point
- Knowledge of PeopleSoft/Oracle information systems in a higher education or government environment
- Excellent written, verbal, analytical, and interpersonal communication skills


$35,576 - $69,846; commensurate with qualifications and experience.


CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans.  Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.


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Please note that candidates must upload a cover letter describing related qualifications and experience, resume, and the names and contact information of three (3) professional references as ONE DOCUMENT in any of the following formats: .doc, .docx, .pdf, .rtf, or text format.

**Please use a simple name for the document that you upload, for example, JDoeResume.  Documents with long names cannot be parsed by the application system.




CUNY Job Posting: Managerial/Professional


We are committed to enhancing our diverse academic community by actively encouraging people with disabilities, minorities, veterans, and women to apply.  We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. EO/AA Employer.