Advanced Degree Program Coordinator

Washington D.C., United States
Mar 15, 2014
Job Location Phillips Hall - 801 22nd St NW - FB0027
Campus Location: Foggy Bottom
Division/Vice President: Provost and Executive Vice President for Academic Affairs (AA)
College/School/Department: Columbian College of Arts & Sciences (CCAS)

Internal Applicants Only? No
Position Type: Administrative/Professional
Posting Number: Staff - 003291
Working Title: Advanced Degree Program Coordinator
Full-Time/Part-Time: Full-Time
Work Schedule: Monday - Friday, 8:30 AM - 5:30 PM
Total Hours Per Week: 40
Pay Grade: 13
Recruitment Salary Range: Commensurate with experience
Required Licenses/Certifications and other Specific Requirements: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, Sex Offender Registry Search, and Prior Employment Verification
If other was selected above, or there are special requirements, please explain.
If temporary, grant funded or limited term appointment, position funded until:
Telework: No
Job Open Date: 03/14/2014
Job Close Date:
Open Until Filled: Yes
Applicant Review Will Commence On:

Ad Statement:

Founded in 1821, GW is the largest institution of higher education in the District of Columbia, to include ten academic units, with a full-time equivalent enrollment of a little over 20,000 students and approximately 11,000 full-time and part-time employees (faculty and staff). The George Washington University is a community dedicated to learning, communication, respect, service and teamwork. As one of the largest private employers in the District of Columbia, the university seeks employees who support the teaching, research, and public service mission of the university.

Job Description Summary:
Minimum Qualifications:

Bachelors degree in an appropriate area of specialization plus two (2) years of appropriate experience. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Desired Qualifications:

High attention to detail.

Able to multi-task and work in a fast-paced environment.

Able to work independently.

Excellent organizational, technical and management skills.

Excellent problem solving and critical thinking skills.

High proficiency with personal computers and adapting to new software.

Experience in admissions and/or student services at an institution of higher learning is a plus.

Special Instructions to Applicants:

Job Duties
  • Review applications for admission to CCAS Graduate Programs. Ensure applications are complete. Evaluate academic records, background and experience to determine eligibility for graduate study.

    Communicate with departments regarding credentials, special circumstances and anomalies.

    Review admission decisions to ensure applicants meet academic requirements and alert the Associate Dean to potential problems. Prepare and send admission letters to successful candidates.

    Monitor applications for admission and enrollments for selected programs. Produce admission reports for staff and faculty as required. Follow up on registration issues for admitted students.

  • Advise students on registration, graduation, exception requests and academic standing. Counsel students on University and CCAS policies and procedures.

    Advise faculty of CCAS and University policies and procedures. Train faculty on new procedures and technologies as they are initiated into the College.

    Review students' academic records and track degree progress. Make recommendations regarding academic standing (probation, termination) to the Program Director. Perform an annual audit of all student records.

    Process CCAS and University forms (i.e. transfer credit requests, registration and certification forms).

    Research and resolve unusual or complex problems and requests concerning graduate students, contact the department and other GW units (i.e. Registrar, Financial Aid, Student Accounts), and/or student as needed; find solutions to unusual or complex problems and advise the Dean and/or academic advisor when a student's record indicates a need for action.

  • Complete analysis of foreign credentials to determine U.S. degree equivalency. Convert foreign course grades to U.S. grades.

    Evaluate international students' financial and visa documents for students requesting an I-20. Prepare documents for submission to ISO. This process requires familiarity with different currencies, immigration documents, immigration policies, rules and procedures, and in-depth knowledge of the F-1 student visa process.

  • Determines eligibility of students' graduation from designated degree programs; review and evaluate students' completion of degree requirements; approve theses and deliver to ProQuest for publishing; compose letters to students advising them of graduation status; determine final clearance and compile data for graduation.

    Ensures DegreeMap accurately reflects student record. Enter and approve program exceptions and petitions as appropriate. Retrieve and analyze data as requested from the Dean's office. Maintain accurate and up-to-date student records. Institute confidentiality procedures.

  • Plan and participate in activities including, but not limited to, student orientation, the GW Doctoral Hooding Ceremony, CCAS Celebration and University Commencement.

    Liaise with academic advisors and other student services offices (i.e. Registrar, Student Accounts, Student Financial Assistance, Office of University Events, Graduate Student Enrollment Management) on campus to coordinate graduate student activities. Advocate on behalf of students and departments with Deans and other University offices.

  • Communicate with prospective students regarding admission to GW. Collaborate with CCAS Director of Enrollment, CCAS Communications Office, and departments on best practices and policies in communication with applicants.

  • Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

The George Washington University is an Equal Opportunity/Equal Access/Affirmative Action institution.