Facilities Purchasing Specialist

Denton, Denton County
Mar 10, 2014

University of North Texas

Facilities Purchasing Specialist

Department Overview
Facilities is a Service organization comprised of the following departments: the Office of Facilities Management and Construction, Facilities Maintenance and Facilities Business Services. The department is responsible for the planning, renovation, maintenance and repair of university buildings and facilities, as well as other services playing an essential role to the mission of the University of North Texas.

The department has over 350 employees who are responsible for most of the services that are provided for the maintenance and daily operation of over 165 facility locations and 880 acres of landscape. Our goal is to provide world class support for the University by ensuring safe, reliable, efficient facility and utility services delivered with outstanding customer services and effective stewardship of resources and the environment.

For additional information on Facilities or you may visit our website at: www.facilities.unt.edu. University of North Texas Career Bands are located on the Human Resources website at: www.hr.unt.edu under the subtitle of Pay Plan.

Facilities division of Support and Services consists of three main functions; Facilities support, grounds services, and campus services. We support Facilities staff and operations by managing the Facilities operating and project budget and finances, providing procurement services (purchasing, contracts and invoicing), business analysis and reporting; serving as the Facilities customer service center for all University related maintenance and construction needs by being the primary line of communication between University faculty, staff, and students and the Facilities construction and maintenance departments; and overseeing the safety and training of Facilities employees by providing current training and proper protective equipment for all Facilities staff.

Grounds services provides an aesthetically pleasing environment for University faculty, staff, students, and visitors by maintaining all campus turf, landscapes, irrigation system, litter control and solid waste management. Campus services consists of the Facilities Central Store, who stock and supply over 4,000 items to Facilities technicians and the rest of campus; and Automotive Services, who maintain and manage over 500 motorized vehicles and equipment.

The division consists of several departments including: Automotive Services
Grounds Maintenance
Work Control

For additional information on the Facilities Support & Services department you may visit our website at: http://facilities.unt.edu/depts/support-services.

Job Description
The Facilities & Construction Department at the University of North Texas is seeking to hire a Purchasing Specialist I to join their team. The Purchasing Specialist I will procure materials and services that are needed by the department of Facilities and Construction in order to maintain, restore, or modify university properties.

Responsibilities of the position include but are not limited to:
*Support purchase order needs for Facilities and Housing. This includes creating purchase requisitions, processing change order requests, reviewing all requisitions to ensure State and University purchasing guidelines are followed, processing receiving's and invoices for payment, keeping Facilities purchasing records updated.
*Support bid and contract needs for Facilities by liaising with University purchasing teams. This includes guiding and advising staff through proper procedures, reviewing specifications for IFB, RFP and RFQs, coordinate with UNT System legal and purchasing areas throughout bid and contract processes, attending bid openings and meetings, attending job site visits with potential bidders, tracking JOC and blanket PO contracts.
*Support central warehouse inventory stock orders and replenishment. This includes placing orders with vendors, coordinating with central warehouse supervisor for items needing re-ordering, receiving items, processing invoices for payment, strategically sourcing material from vendors.
*Assist with oversight of Facilities purchase card (PCard) program. This includes being responsible for a high-dollar PCard, reviewing and reconciling all 20+ Facilities PCard transaction logs, establishing Facilities PCard procedures, tracking expenditures per Facilities procedure, training PCard holders.

UNT is an Affirmative Action/Equal Opportunity employer. It is our policy to provide Equal Employment Opportunities (including provisions for training, development, transfer and promotion) for all individuals without regard to race, sex, religion, color, national origin, disability, or veteran's status.

Minimum Qualifications
The successful candidate will possess a High School Diploma or GED equivalent and five years of experience in purchasing, accounting or related field. Substitution of education for experience allowed.

The following knowledge, skills, and abilities are required:
* Skill in making mathematical calculations and computations.
* Ability to keep records; to assemble and organize data, and to prepare and submit reports in acceptable formats.
* Supervisory skills.
*Valid Texas Driver's license or the ability to obtain one within 30 days of employment

Preferred Qualifications
Certified Purchaser (CTP) and/or Certified Texas Procurement Manager (CTPM) or ability to obtain one.

Special Instructions to Applicants
Please submit a resume, a cover letter and a list of three professional references with the online application.

For more information and to apply, visit: