CIS Administrator

United States, North America
Mar 07, 2014
About The Unit: The Center for International Studies (CIS) directly supports, through funding and logistics, a diverse array of scholarly research programs, curriculum development initiatives, an internship program, and public outreach activities. CIS also provides an institutional home and administrative support to the Program on the Global Environment (PGE), the Committee on African Studies (CAS) and the Central Eurasian Studies Committee (CESC). CIS leads the collaborative programming, data collection, and grant-writing activities of the University's six area and international studies centers.

Unit Job Summary: The CIS Administrator manages the day to day operations of the Center for International Studies (CIS), an interdisciplinary unit of the SSD. The CIS Administrator works with the Center Director and Assistant Director to design and implement projects; independently anticipates and monitors milestones and timelines; coordinates with responsible parties on projects in order to implement plans and follow up as needed; attends meetings and creates "next step" lists, tracks progress, and effectively determines when to escalate issues for higher-level resolution. In support of the CIS Director, the PGE Director, CAS and CESC faculty coordinators, staff, lecturers and affiliated faculty, the CIS Administrator provides the high level, independent administrative support necessary to sustain these programs including scheduling, planning, budgeting, and managing events and initiating budgetary, financial, and payroll transactions with, and in some limited cases without, the SSD Local Business Center. The Administrator plans and manages selected CIS budgets in partnership with SSD LBC financial administrator and leads collaborative international and area studies data collection and reporting efforts for purposes of funding proposals. **Ability to lift up to 25 pounds required. Ability to walk to various campus venues, sometimes carrying office equipment (up to 25 pounds) required. Ability to bend, stoop and crouch required.**

Unit Education: Bachelor's degree required.

Unit Experience: A minimum of one year of administrative or related experience required. Event planning experience is preferred. Previous area and international studies experience (academic or professional) and familiarity with the University of Chicago and Department of Education Title VI programs preferred.

Unit Job Function Competencies: Initiative and independent judgment are required, as are the abilities to multi-task, prioritize, and work effectively under pressure and to manage tasks simultaneously for multiple staff members. Ability to work independently and divide projects into discrete tasks, distinguish independent from dependent tasks, and establish and stick to realistic timelines is required. Excellent verbal and written communication skills required. Demonstrated administrative and coordination skills required. Ability to work successfully with University students, faculty, and staff required. Ability to multitask and manage multiple projects simultaneously required. Ability to work under pressure required. Strong oral and written communications skills, including the ability to produce correspondence and publicity materials are required. Thorough knowledge of Microsoft Office programs including PowerPoint, Access, MS Word and Excel is required. Exposure to an academically rigorous research university environment preferred. Knowledge of standard computer programs (e.g. Word, Excel, FileMaker Pro, standard email and internet applications, and graphics programs) preferred.