Institutional Advancement Officer

United States, North America
Feb 28, 2014

San Jose/Evergreen Community College District

Institutional Advancement Officer

Posting Date:
Closing Date: 03-30-2014

Posting Number: 0010438

Work Location: Workforce Institute
Division: Workforce Institute
Position status: Full-time

Salary Range: $120,846 - $143,211 Annual Salary (Range 34: Management Salary Schedule Fiscal Year 2013-2014). Starting placement is generally at Step 1.
Benefits Available: Medical, dental, vision, life insurance, income protection and retirement. Management positions include 20 vacation days, 17 holidays and 6 administrative leave days per year.

Employment Start Date: As soon as possible.

Message from the Chancellor:
Join a team steeped in the 21st Century. Our District is undergoing tremendous transformation fueled by the visionary actions of a Board of Trustees and the contributions of faculty and staff that share common values centered in equity, opportunity and social justice. We clearly acknowledge our responsibility to create a setting supported by a culture of civility and mutual respect. We believe that student success is not a destination but a journey to which we all contribute, and we accept fully the importance of creating a culture that provides academic and student support services that "wrap around" the student. We embrace the social and economic development mission of community colleges as we meet the education and workforce needs of the greater Silicon Valley. If the Silicon Valley is synonymous with the future, the San Jose/Evergreen Community College District is synonymous with access to that future through educational opportunity. Consider making a difference in the future.

Rita M. Cepeda, Ed.D.

Position Summary:
The Institutional Advancement Officer (IAO) is responsible for all activities related to identification, cultivation, solicitation, and stewardship of annual, major, and planned gifts from the alumni, friends, corporations, and foundations.

This is a full-time management position.

Position Purpose:
The Institutional Advancement Officer provides overall leadership, management, and coordination of the San Jose/Evergreen Community College District fund raising and alumni relations programs. This dynamic fundraiser/administrator will support the strategic initiatives of a two college district and engage in development activities to increase financial support for the district and respond to student needs through the creation and implementation of a comprehensive development and alumni relations plan. The IAO reports to the SJECCD Vice Chancellor, Workforce, Economic and Resource Development.

Duties and Responsibilities:
1. Serve as the district's chief advancement officer.

2. Develop a visionary strategic plan for fund development, alumni relations, and retiree engagement.

3. Establish, monitor, and manage goals for each area of the strategic plan and assume responsibility for meeting these goals.

4. Identify unmet institutional needs/opportunities both internally and externally. Research, facilitate and design viable solutions to meet those needs.

5. Identify and cultivate new sources of funding including private, public and corporate/foundation sources.

6. Build and manage a portfolio of principal and major gift prospects and coordinate solicitation strategies with the Chancellor's office and the presidents of each college.

7. Participate in development activities including individual meetings with donors, prospects and campus constituent groups.

8. Act as primary development liaison to both campus communities and to the San/Jose Evergreen Community College District Foundation ("Foundation").

9. Assure that best practices are in place and that relevant and innovative fundraising messages are developed for diverse demographic and geographic supporters.

10. Monitor, analyze and report on overall fundraising results versus goals to internal and external constituencies.

11. As may be assigned by the Vice Chancellor, Workforce, Economic and Resource Development, provide services for the Foundation under the direction of its Board of Directors. This may include managing the affairs of the Foundation and its staff, supporting the Foundation's board and committees. Perform all services provided to the foundation in accordance with the provisions of the Foundation's master agreement with the district ("Master Agreement") and applicable district policies and regulations.

12. Under the direction of the Vice Chancellor, Workforce, Economic and Resource Development, help to monitor the Foundation for timely compliance with its obligations under the Master Agreement and compliance with all applicable district policies and regulations.

13. Coordinate the district's advancement efforts with the Foundation's marketing efforts and provide district support for those efforts.

14. Make public presentations to support the district's advancement efforts.

15. Prepare and maintain marketing materials for print and electronic communications.

16. Direct, supervise, and evaluate the work of support staff.

Knowledge, Skills and Abilities:
1. Ethical, principle-based leader who communicates high standards and expectations.

2. Highly developed interpersonal skills with the ability to be diplomatic, manage internal politics, and build consensus in a complex educational environment.

3. Ability to reconcile competing interests and build support from competing constituencies.

4. Effective written, listening and oral communication skills.

5. Experience with systems, processes and work alliances in a complex, collaborative organization.

6. Knowledge of compliance with CASE Reporting Standards & Management Guidelines for non-profit organizations.

7. Knowledge of principles of institutional advancement, development and philanthropy.

8. Demonstrated knowledge of techniques of donor cultivation and solicitation.

9. A clear understanding of community leadership dynamics and volunteer development.

10. Expertise with all forms of private resource development including annual, capital, planned giving and events.

11. Excellent problem solving and analytical skills. Willingness to take risks and solve problems creatively.

12. Excellent process management skills, financial operations experience and computer proficiency with development software (i.e., DonorPerfect) and Microsoft Office products.

13. Enthusiasm, sense of humor and the ability to be flexible.

Minimum Qualifications:
1. Bachelor's degree from an accredited educational institution.

2. Five years' experience with all forms of private resource development: annual, capital, planned giving, and events fund raising in a college or non-profit (501(c)3) organization.

3. Experience with alumni relations and volunteer development.

4. Requires experience supervising diverse personnel in a range of programs and positions.

5. Evidence of developing and implementing multi-million dollar charitable giving campaigns.

6. Demonstrated sensitivity, knowledge, and understanding of the diverse academic, socioeconomic, gender, cultural, disability, and ethnic backgrounds of the students we serve; and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

7. Demonstrated success integrating diversity into at least three of the major areas including supervision, evaluation, recruitment, hiring, student services, program and/or curriculum development, policies and practices, retention of women, ethnic minorities and the disabled, contracting, mentorship, staff development, and meaningful interaction with diverse students and other employees.

Special Licenses, Certificates, etc.:
1. CFRE Certification or other nationally recognized fundraising training/certification, is desired.

Desired Qualifications:
1. Experience in managing and/or administering annual budgets in excess of $1 million dollars.

2. Proven record of accomplishment that demonstrates initiative, creativity, and managerial and interpersonal skills, preferably in a community college setting.

3. Membership in professional associations.

4. Earned Master's degree.

Job Category: Executive/Administrative/Managerial
Classified Position type: Classified Management
Classified Position term: Regular

Application Procedures, Notes and Contact Information
Interested applicants MUST by the closing date SUBMIT ONLINE ALL of the following materials to be considered for the position (as prompted via the following URL: or On the job posting, click "Apply for this Posting"):
1. A completed online San Jose/Evergreen Community College District ADMINISTRATIVE/MANAGEMENT POSITION APPLICATION
(Must state how you meet ALL the minimum qualifications in EDUCATION and EXPERIENCE as described in the job announcement Minimum Qualifications section. Also, state how you meet other qualifications)
4. TRANSCRIPT(S) - NOT DIPLOMAS - (unofficial or official copies) for stated degrees/coursework and MUST have the degree confer/award dates. Official transcripts will be required prior to employment start date should the position be offered.

ABOUT TRANSCRIPTS: If you do not have an electronic version of the transcript, you can get it scanned at Office Max, Office Depot, Staples, etc.; then attach the electronic version of your transcript to this online application at the later part of the application process.

1. Only complete application materials will be considered (No exception for internal applicants). Application materials must include: a. ADMINISTRATIVE / MANAGEMENT POSITION APPLICATION, b. COVER LETTER, c. RESUME, and d. TRANSCRIPT(S) of degrees/coursework stated and/or required. (The criminal history explanation, if any, will NOT be forwarded to the screening committee)
2. Incomplete application packet and/or documents received by Human Resources after the closing date will not be considered (No exception for employees or non-employees).
3. Applications not having all required minimum qualifications in education and experience as stated in the Minimum Qualifications section will not receive further considerations.
4. Letters of Recommendation are not required and will not be included in the application packet. Additional documents that are not requested may not be included.
5. DEGREES/COURSEWORKS must have been awarded by a college or university ACCREDITED by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
6. FOREIGN DEGREES/COURSEWORKS: Candidates with DEGREES and CREDITS earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with the application. Simple translation of the language on foreign transcripts, coursework, or similar will NOT suffice; thus will cause the application packet to be judged as incomplete.
7. Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
8. Application materials become the property of the district and will not be returned or duplicated for applicants.
9. Travel expenses to attend the interview are the responsibility of the candidate.
10. Meeting the minimum qualifications does not assure an interview.
11. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

For assistance, contact: HR Employment Services
4750 San Felipe Road, San Jose, CA 95135
Phone: (408) 270-6414 Fax: (408) 223-6341

Equal Opportunity Employer Statement: San Jose/Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

Title IX Officer: Dr. Elaine Burns (408) 288-3191; Section 504 /ADA Officer: VP of Administrative Services (408) 288-3723.

Reasonable accommodations will be provided for applicants with disabilities who self-disclose.

Contact Phone/Extension
About San Jose/Evergreen Community College District The San Jose/Evergreen Community College District consists of two colleges. The metropolitan San Jose City College located just minutes from downtown San Jose, established in 1921, and the park-like Evergreen Valley College located in southeast San Jose at the foot of the Diablo Mountain range, which opened in 1975. The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of fall 2012, with enrollment of approximately 19,000 per semester, and an extremely diverse student population (Hispanic/Latino 36%, Black/African-American 7%, Asian/Pacific Islander 35%, American Indian/Native American 1%, White/Caucasian 13%) attaining educational goals reflecting 31% - AA Degree and Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse management team consisting of 22% Hispanic/Latino, 27% Asian/Pacific Islander, 12% Black/African-American, 2% Native American, 29% White/Caucasian, and 5% others, as well as encouraging applications from all qualified, outstanding applicants.

To apply, visit: