ITM Fiscal Analyst

United States, North America
Feb 28, 2014
Jobs Outside Higher Education
Businesses & Consultants
About The Unit: The University of Chicago was awarded a Clinical and Translational Science Award (CTSA) by the National Institutes of Health, National Center for Advancing Translational Sciences (NCATS) to provide resources to basic, clinical and translational scientists through new professional interactions, program and research projects and through the elimination of barriers within research. The goals of the program are to train scientists and health care providers at the University of Chicago and in our community. The Institute for Translational Medicine (ITM) is the administrative unit for our CTSA program. It operates across divisional, departmental, and professional school lines to generate new research methods, technologies, and molecular target discovery. The ITM Fiscal Analyst is a member of the management team in the ITM. The Analyst will work under the direct supervision of the Administrative Director and the Associate Administrative Director to perform a variety of accounts receivable/payable related activities which requires advanced knowledge of invoice processing procedures. He/she will respond to and research complex accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals. Additionally, he/she will collect, interpret, and perform analyses of payables data and coordinate invoice payment reports and creates appropriate payables transactions to correct errors.

Unit Job Summary: Operating in a largely independent manner, manage the Accounts Payable operations for the ITM including monitoring of adherence to established University A/P policies in accordance with university guidelines. Serves as liaison to University Central Procurement (CPS) and other University of Chicago departments to manage and provide analysis of accounts payable/accounts receivable functions to support the timely submission, payment and attainment of goods and services. Duties to include: Process invoices, employee reimbursements, travel, and other A/P related payment information to an automated accounting system. Process purchase orders, DPVs, travel vouchers, interdepartmental orders Serve as backup support for the Associate Administrative Director in all Accounts Payable functions or as assigned. Ensure that grant expenditures comply with university and regulatory agency policies and guidelines. Manage accounts payable process including resolution of all discrepancies/disputes with vendors and customers. Initiates procurement activities for laboratory equipment, supplies and services over $5000 (equipment, etc.). Reconcile purchase orders to FAS ledgers and source documents. Reconcile all A/P transactions to the FAS ledgers and source documents on a monthly basis Manage and process all billing information, including: Collection of usage records from ITM facilities with subsequent invoice generation Reconciliation of account balances to FAS ledgers and source documents on a monthly basis Provide assistance to ITM Directors in implementing and streamlining A/R processes to accommodate expansion in number of facilities covered Responsible for follow-up in instances of non-payment; oversee collection of past due receivables Assist ITM Directors in tool creation for budget administration and reporting as well as in preparing and administering periodic financial reports to ITM clusters leaders Perform cost analysis projects for recharge rate establishment as assigned Perform budget analysis projects as requested to assist in determination of appropriate allocation of grant and divisional funding Perform project work to assist ITM colleagues in various aspects of managing the program.

Unit Education: Bachelor's degree in accounting, business administration, or a related field preferred.

Unit Experience: A minimum of two years of accounts payable/receivable or other invoice payment related experience required. Previous experience with University of Chicago systems strongly preferred. Previous experience with sponsored and unsponsored funding mechanisms preferred.

Unit Job Function Competencies: Knowledge of relevant accounts payable/receivable processing procedures required. Proficiency with spreadsheet, word processing, and accounts payable/receivable software systems required. Excellent oral and written communication skills required. Ability to organize and prioritize workload during high-pressure, high-volume workload periods required. Ability to make sound judgment decisions required.