William Henry Seward Project Archivist

Rochester, Monroe County
Feb 27, 2014
The University of Rochester is one of the country's top-tier research universities. Our 158 buildings house more than 200 academic majors, more than 2,000 faculty and instructional staff, and some 10,500 students–approximately half of whom are women. Learning at the University of Rochester is on a very personal scale. Rochester remains one of the smallest and most collegiate among top research universities, with smaller classes, a low 10:1 student to teacher ratio, and increased interactions with faculty.

Location: Central Admin-Rush Rhees Lib

Full/Part Time: Full-Time

Regular/Temporary: Regular


Full Time   40 hours   Grade 000   Rare Bks, Spcl Collctns & Pres


The Seward Project Archivist has the exciting opportunity to introduce the University’s flagship collection to a new generation of scholars. Under the direction of the Manuscript Librarian, and in consultation with Rare Books Special Collections and Preservation (RBSCP) Director and with Seward Family Editorial Project staff, the Processing Archivist is responsible for arranging, processing, and partially rehousing a physical collection of approximately 400 linear feet to reflect new opportunities for discovery; and for revising existing legacy collection descriptions to facilitate new avenues of scholarship; and making available online a single standards-compliant finding providing researchers access to all Seward-related material in RBSCP.


  • Finding aid revision and creation
    • Create an inventory of collection locations and describe items stored in each location
    • Create new finding aid that adheres to current archival metadata standards
    • Assist with integrating item level description from Seward Family Editorial Project inventory into finding aid
    • Assist with linking metadata for manuscripts, pamphlet and broadside collections across the finding aid and library catalog records, and for linking metadata to online transcriptions, where available
  • Conservation and preservation review
    • Assure appropriate housing and storage
    • Identify and refer items necessary for preservation treatment, and for digitization as part of the Seward Family Editorial Project
  • Reference and curricular support
    • Respond to select reference, patron, and Seward Project staff requests
    • Develop opportunities to connect collection to University curriculum, in consultation with curators
  • Other related duties as assigned


Master’s degree from an ALA-accredited library, information, or archival program strongly preferred. Knowledge of current archival theory and practice required. Knowledge of EAD, DACS, XML, or other descriptive standards or codes strongly preferred. Strong interpersonal, organizational and communication skills. Ability to participate in a team project, to follow technical instructions and to resolve problems. Must work with accuracy and with attention to detail. Good computer skills essential. B.A. in American History, and coursework or background in the field of archives and manuscripts, rare books, or descriptive bibliography preferred. Must have the ability to carefully handle fragile books, manuscripts, museum objects, and archival collections.

This is a full-time, 40 hour per week, three-year position, reporting to the Manuscript Librarian. Salary is commensurate with background and experience. Excellent benefits include choice of retirement programs including TIAA/CREF. University of Rochester, established in 1850 is a private, Carnegie I research university with approximately 7000 students and approximately 1000 faculty. Library programs and initiatives have established it as a recognized campus partner in student learning and faculty research and teaching. Library memberships include: OCLC, ARL, CRL, CNI, TEI.


Reference Job Opening ID:

Application deadline is March 28, 2014

Please ALSO send a cover letter, resume and the names, addresses and phone numbers of three references to:

Kelley Kitrinos, HR Administrator
Rush Rhees Library
University of Rochester
Rochester, NY 14627-0055
Email address: RCLHR@library.rochester.edu

The University of Rochester is an Equal Opportunity Employer.