Dean, Instructional Support

Pasadena, Los Angeles County
Feb 19, 2014
Executive Administration Jobs

Dean, Instructional Support
Pasadena City College

Academic Management Position #419
Exempt Position: This is an exempt position not subject to overtime pay. Management earn 22 vacation days per fiscal year.

Reporting to the Associate Vice President, Academic Affairs, the Dean, Instructional Support, is responsible for the administration, oversight, and operations of policy, procedures and programs in the Academic Affairs area such as Curriculum Development, General Education, Program Review, Student Learning Outcomes, Accreditation, Honors, Study Abroad, Weekend College, and Distance Education. The Dean is required to work with faculty, staff, and managers in creating and maintaining an open, collaborative and inclusive college environment focused on student learning and success.

• Coordinates the development, assessment and monitoring of student learning outcomes with faculty and deans.
• Coordinates the development, assessment and monitoring of general education and program reviews in collaboration with faculty and instructional deans.
• Provides leadership in curriculum oversight and development, serves as the lead administrative representative to the college curriculum committee, and supervises day-to-day curriculum operations and processes; acts as the college’s liaison to the CCCCO with regards
to curriculum, degrees, certificates, and other relevant academic policies and procedures.
• Supervises the Associate Dean, Weekend College/ Distance Education, to ensure Weekend College and Distance Education offerings meet all state, federal, and accreditation requirements and District FTES targets.
• Interprets and explains legal requirements and District policies and procedures to faculty, staff, students, and the public; administers program policies, procedures, and standards, and recommend changes as appropriate.
• Provides administrative oversight and leadership to the college’s Honors and Study Abroad programs.
• Coordinates faculty and staff working on special projects.
• Serves as the Accreditation Liaison Officer to provide support for follow-up reports related to accreditation site visits, mid-term and/or Substantive Change reports.
• Coordinates, organizes, and trains faculty and staff in the preparation of all aspects of accreditation.
• Works cooperatively with other administrators and supervisors to coordinate programs and services to meet student needs and resolve conflicts and issues.
• Interviews and selects employees; coordinates and arranges appropriate training for subordinates.
• Supervises employees within the department; plans and evaluates performance of staff; establishes performance requirements and personal development targets;
monitors performance and provides coaching for performance improvement and development; recommends compensation and other rewards to recognize performance; addresses performance deficiencies according to human resources policies and procedures and union contract provisions.
• Serves on College committees as assigned; attends meetings and make oral presentations as necessary.
• Actively participates in and supports the college’s shared governance components and activities and other collaborative processes.
• Perform other related duties as assigned.

• Higher education in community colleges.
• The mission and changing role of the community college in meeting the workforce needs of the community.
• The issues and requirements of California Community Colleges.
• The California Education Code, Title V and other state, federal, and local laws, regulations, restrictions and requirements as they apply to the community college.
• Effective teaching and learning strategies, including but not limited to contextualized learning, directed learning activities, collaborative learning, and technological approaches.
• Evaluation methods.
• Budget preparation and management.
• College governance structure and processes.
• District organization, operations, policies, and objectives.
• Public relations principles and practices.
• Office productivity software such as Microsoft, Word, Excel, Outlook, Access.
• Internet navigation, data entry and correction, inquiry/ retrieval and report generation.
• Modern office procedures, practices and equipment.
• Principles and practices of effective administration, supervision, and training.

• Interpret and apply a variety of rules, regulations, policies, and guidelines including Federal and state legislation, and California Education Code.
• Effectively counsel and assist staff, faculty, administrators, and the public.
• Develop, administer, and control budgets.
• Use data to drive the decision-making process.
• Communicate effectively both orally and in writing.
• Work closely and effectively with instructional areas.
• Meet schedules and timelines.
• Establish and maintain positive and effective working relationships with others.
• Maintain records and prepare reports.
• Work independently with limited direction.
• Interact with others using tact, patience and courtesy.
• Train and evaluate staff and assign and review the work of others.
• Provide tactical planning.
• Multitask at varying levels of detail.
• Organize relatively complex projects or activities that are interdepartmental in scope.
• Embrace a vision and coordinate details of implementation;.
• Operate a computer and various software programs.
• Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff and community.

• Possession of a master’s degree in a related discipline. AND
• Three (3) years of increasingly responsible experience in a position in the administration of academic affairs.

• Possession of a doctorate in an appropriate discipline.
• Experience (three or more years) and a distinguished track record as a teacher in a college or university setting, with particular experience in promoting effective teaching and advancing best pedagogical practices among peers.
• Ability to articulate and demonstrate a meaningful commitment to the college’s identity and mission.

• Ability to travel.

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Salary and other terms of employment are competitive. Placement is on the District Management Association Salary Schedule which is available online at

Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life insurance for the employee.

• Successful completion of background and fingerprint clearance and TB screening.
• Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
• Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
• Board of Trustees approval.

The District application and all supporting documents must reach Human Resources by 12:30 p.m. on April 3, 2014. A postmark is not acceptable for this purpose. Applications or supporting documents cannot be submitted electronically or by FAX transmission.

Mail District application and supporting documents to:
Human Resources (C204)
Pasadena City College 1570 E. Colorado Blvd. Pasadena, CA 91106

To access application materials online, please visit our website: Or to request the District application by telephone, call 626.585.7388.

The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications does not assure the candidate an interview. It is, therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

The college president will conduct a final interview and recommend a candidate to the Board of Trustees.

General inquiries regarding the position and/or District employment should be directed to Human Resources.

For full consideration, applications MUST include all items in the order listed below. An incomplete application packet will not be accepted.

1. Official District application form.
2. A list of at least five references (name, address, phone number and position), including your last supervisor, and at least one of each of the following: peer, direct report, and faculty.
3. A letter of interest addressing the selection criteria and extent of experience listed under “The Representative Duties,” “Knowledge and Abilities,” and “Education and Experience” headings.
4. Professional resume.
5. Official transcripts (required). Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.

Note: It is the applicant’s responsibility to ensure that all application materials are fully and correctly submitted. All supporting documentation should include position name and/or position number. All materials submitted are for
this position only and become the property of the District. Materials, including USB flash drives, compact disks and slides, will NOT be returned, copied or considered for other openings.

The College is expecting to conduct initial interviews the week of May 12, 2014 and conduct final interviews the week of May 19, 2014.

Established in 1924, Pasadena City College has been serving the San Gabriel Valley for more than 87 years. PCC enrolls more than 30,000 students each semester and offers 60 academic and 76 Career and Technical Education programs. The main college campus occupies an idyllic 53-acre site, while the Community Education Center and Child Development Center are located in separate facilities. The college is renowned for its high student transfer rate, national mathematics and forensic honors, and extensive study abroad offerings. PCC is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of Schools and Colleges. For more information, go to

The mission of Pasadena City College is to provide a high quality, academically robust learning environment that encourages, supports and facilitates student learning and success. The College provides an academically rigorous and comprehensive curriculum for students pursuing educational and career goals as well as learning opportunities designed for individual development. The College is committed to providing access to higher education for members of the diverse communities within the District service area and to offering courses, programs, and other activities to enhance the economic conditions and the quality of life in these communities.

The Immigration Reform & Control Act of 1987, Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. This requirement applies to both United States citizens and aliens. Any employee who is unwilling/unable to fulfill this requirement will not be employed.

Pasadena Area Community College District will not sponsor any visa applications.
If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please inform Human Resources.
It is the policy of the PACCD that all candidates for employment need to be cleared for employment through the process of background check and verification of prior employment, references and credentials.

Crime awareness and campus security information are available from Campus Police and Safety. (Public Law 101- 542)

The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District, or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District Office at 1570 E. Colorado Blvd., Pasadena, CA 91106.

The Board of Trustees reserves the right to extend time limits or reinstate the search process at any time. The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

PASADENA AREA COMMUNITY COLLEGE DISTRICT Equal Opportunity, Title IX, Section 504 Employer