Assessment & Grants Coordinator

Irvine, Orange County
Feb 19, 2014
Department: Library
Req No.: 2014-0158
Location: UCI Campus - Irvine

Job Summary

Under the general direction of the AUL for Administrative Services, the Assessment and Grants Coordinator is responsible for supporting and facilitating excellent research, analysis, measurement, and reporting for all UCI Libraries programs and services. Develops and coordinates the Libraries' capability to conduct ongoing and targeted research and assessment in order to continuously improve high quality services that support the highest priorities of the campus and the Libraries. Provides guidance to Libraries employees wishing to conduct research and assessment and assists in developing and administering methodologically sound assessment efforts using a variety of techniques (surveys, focus groups, observational studies, etc.) to measure the effectiveness of the Libraries in meeting the teaching, learning, and research needs of its users. Conducts data analysis, writes reports, and develops visual representations of data that support outreach, marketing, and efforts to demonstrate the value of the Libraries to the campus community and raise the profile of the Libraries' collections, services, facilities, and librarian/staff expertise. Works with library leaders to document and disseminate assessment results and incorporate the knowledge gained in assessment into library strategic planning, decision-making, and process improvement. Coordinates the gathering of library-wide statistics and the Libraries response to external surveys.


Identifies external funding opportunities and supports and collaborates with librarians and staff to develop proposals, prepare grant applications, and assist with grant administration, project management compliance monitoring, and reporting as necessary.


Salary: Annual $46,400

Work Schedule: 8-5, M-F

Career Position.

Final candidate subject to background check.

As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

Please attach your resume.


Click here to see the Library website.


View Job Description for the position requirements. 

Job Description
Job Essential Function 1
Percent of Time: 75%
Responsible for creating, conducting, coordinating, and supporting standing and ad hoc processes for assessing service effectiveness. Use appropriate instruments such as user surveys, questionnaires, and focus group interviews
Serve as an internal consultant on assessment to all units to ensure the appropriate linkage of planning, budgeting, and assessment.
Analyze targeted activities or programs, gather data and information, evaluate alternatives solutions, and make recommendations.
Work with departments to analyze and distribute data and narratives to support assessment, marketing/outreach management, and planning.
Develop, implement, and manage program for gathering, analyzing, and reporting management information and statistics.
Establish standards for and monitor all internal data elements.  Review reports and compare to prior time periods to verify accuracy or identify unusual trends.
Develop and maintain research and analytical skills among staff.
Working with managers, maintains statistics, compiles narrative and statistical information on activities and trends, and develops reports and presentations.
Relay program progress at staff meetings, leadership meetings, and other meetings as necessary.
Coordinate the UCI Libraries responses to ongoing surveys such as the ARL statistics, accreditation requests, University of California surveys; and other surveys and inquiries in compliance with deadlines.  Maintain files or final responses for submitted responses.
Maintain confidentiality of analyses and recommendations when necessary.
Job Essential Function 2
Percent of Time: 20%
Oversee and coordinate grant application process.  
Identify funding opportunities and assist with the development and submission of grant proposals.  Coordinate the collection of data and information to support grant activities.  Assist with writing, preparing, and submitting grant applications, ensuring materials meet stated criteria, that all Library approvals have been obtained, and that proposals are submitted in a complete and timely manner.
Monitor all UCI Libraries contracts and grants. Coordinate the collection of necessary data for reporting and evaluation. Ensure appropriate reporting and financial controls, compliance with project deadlines, and compliance with policies of the campus and external funding agencies.
Develop and maintain organized, accurate and comprehensive files for grant paperwork.
Job Essential Function 3
Percent of Time: 5%
Provide analysis and input on a variety of issues and operational procedures.
Other duties as assigned.
Knowledge of principles and techniques for quantitative and qualitative research design, administration, and analysis
Analytical skills, creative and innovative problem-solving skills, and a strong commitment to service excellence.
Experience in conducting research projects, documenting data, and making recommendations or conclusions.
Oral communication skills with the ability to be an effective and active listener and facilitator.
Ability to organize and report research results clearly and effectively in narrative, graphical, and oral presentations.
Ability to produce executive-level reports and presentations.
Outstanding interpersonal skills with the ability to accomplish objectives with sensitivity and diplomacy.
Ability to work effectively with diverse individuals and groups across all organizational levels.
Ability to manage multiple priorities and deadlines.
Ability to work independently or as part of a team.
Excellent computer skills, including experience with databases and advanced Microsoft Office skills.
Bachelor degree in a relevant discipline.
Graduate degree in a relevant discipline.
Relevant experience in an academic or research library.
Relevant experience in a higher education organization.
Experience with grant writing, grant submission, and grant administration
Knowledge and understanding of key issues and trends in higher education.
Advanced knowledge of statistical theory.
Below are general guidelines on the position's physical, mental, and environmental working conditions.
In accordance with applicable state and federal law, UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-5210.
Bend: Occasionally
Squat: Occasionally
Crawl: Not Applicable
Climb: Not Applicable
Kneel: Occasionally
Handle Objects: Constantly
Push/Pull: Occasionally
Reach Above Shoulder Level: Occasionally
Sit: Constantly
Stand: Occasionally
Walk: Occasionally
Use Fine Finger Movements: Constantly
Carry/Lift Loads up to 25 Pounds: Occasionally
Carry/Lift loads between 25-50 lbs: Not Applicable
Carry/Lift Loads over 50 Pounds: Not Applicable
Read/Comprehend: Constantly
Write: Constantly
Perform Calculations: Constantly
Communicate Orally: Constantly
Reason and Analyze: Constantly
Chemical/Biological Agent: Not Applicable
Construction Activities: Not Applicable
Contact with Water/Liquids: Not Applicable
Drive Motorized Equipment: Not Applicable
Confined Spaces: Not Applicable
Elevated Work Location: Not Applicable
Radioactive Materials: Not Applicable
Temperature Variations: Not Applicable
Gas System: Not Applicable