Preservation and Collection Management Librarian (Librarian 1-3)

New Haven, New Haven County
Feb 19, 2014
STARS Requisition number 24375BR

Department Medical Library

University Job Title Librarian, Preservation

Posting Position Title Preservation and Collection Management Librarian (Librarian 1-3)

Bargaining Unit None

Job Category Managerial & Professional

Type of Employment Part Time

Duration Type Regular

Salary Grade 00

Work Location University Library System

Worksite Address 333 Cedar Street

Work Week Standard (M-F equal number of hours per day)

Total # of hours to be worked: 20

Position Focus: Reporting to the Librarian for Medical History and working with the University Library Preservation Department, the Preservation Librarian coordinates all preservation activities within the Historical Medical Collection and the general collections of the Medical Library, including objects housed in the Cushing Center. The Preservation Librarian develops and maintains preservation policies and procedures, and prioritizes preservation needs for the Historical Library. The Preservation Librarian also assists the Librarian for Medical History in the management of the Library's collections.

Implements an in-house care program for the Historical collection. Designs and executes preservation assessments and surveys as needed, and performs minor preservation treatments. Coordinates conservation and preservation treatment for the materials by University Library Preservation Department staff and by outside vendors. Educates staff in preservation issues. Supervises student assistants.

Designs exhibitions for Medical Library and Cushing Center spaces including rotation of 3-4 major exhibits per year. Manages exhibit prep and loan activities. Carries out registrarial activities to maintain the collection, incoming and outgoing loans and ensures special care, security, and proper handling.

Assists Librarian for Medical History with digital initiatives, including selection and assessment for materials to be digitized. Serves as a resource for Medical Library digital projects and determines the suitability of individual materials for chosen digitization techniques.

Works with Physical Plant and Library Administration to maintain the environment of the locked stacks. Coordinates building environmental monitoring and provides interpretation and reports.

Assists in the coordination the Medical Library's emergency response plan; monitors and maintains emergency equipment and supplies; trains staff in emergency response procedures; responds to emergencies as needed.

Leads and participates in outreach and instruction activities. Provides tours, orientations and lectures for Yale School of Medicine, Yale University and visitors to the collection. Review and manages the Adopt a Rare book program.

Serves on Library and University committees as appropriate. Engages in research and service to meet requirements for promotion and is active professionally. Monitors developments and best practices elsewhere to help ensure the excellence of Yale's collections.

Department URL Address: Click here for more information

Principal Responsibilities
1. Researches, develops, documents and implements a wide range of preservation and/or conservation activities.
2. Serves as preservation and/or conservation reference contact internally to the Library and University, externally to the community and the profession.
3. Works closely and collaborative with key Library staff to apply appropriate procedures and guidelines in conjunction with setting preservation priorities on the full range of library and archival materials.
4. Plans, manages, and oversees the planning and performing of preservation and/or conservation activities and projects, including specifications for vendor services that support preservation and conservation (e.g., templates for Request for Proposals, vendor contracts and/or vendor conservation treatment proposals)
5. Establishes vendor relations, negotiates contracts for the full range of preservation and/or conservation activities, conducts and/or coordinates quality control for all vendor-performed preservation and conservation actions.
6. Collaborates with preservation management colleagues, advises Library subject specialists/selectors, librarians, and curators on the acquisition, loan or exhibit of material and available preservation options for long-term retention of library and archival collections.
7. Trains and supervises staff.
8. Manages funds related to preservation/conservation activities.
9. Educates library staff, students, faculty and researchers in the essentials of preservation.
10. Assists in developing and maintaining the emergency response plan and associate policies.
11. Participates in library system-wide planning, committees, and work groups, and engages in campus, regional and national professional organizations and collaborative activities.
12. Monitors developments and best practices elsewhere to help ensure the excellence of Yale's collections and research support services.
13. May be required to assist with disaster recovery efforts.
14. May perform other duties as assigned.

Required Education and Experience
1. Master's degree from an ALA-accredited library school. In selected instances, a post-graduate degree in a related discipline may be required or substituted for a master's degree in library science.
2. Demonstrated excellent oral, written, and interpersonal communications and analytical ability.
3. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion.
4. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment.

Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments (see range assigned to this description as noted in the posting position title). Librarian ranking information can be found at:

Required Skill/Ability 1: Demonstrated knowledge of a wide range of preservation and conservation issues and current developments within the library, archival and preservation profession, including born digital preservation.

Required Skill/Ability 2: Demonstrated ability to work collegiality with a wide range of staff.

Required Skill/Ability 3: Demonstrated ability with working in a special collection environment, with some collection management experience.

Required Skill/Ability 4: Strong analytic skills and problem solving abilities.

Preferred Education, Experience and Skills: Master's degree in Library Science from an American Library Association accredited library school, and two years preservation experience; or an equivalent combination of education and experience. Knowledge of at least one Western European language; supervisory experience. Strong project management and interpersonal skills.

Weekend Hours Required? Occasional

Evening Hours Required? Occasional

Drug Screen No

Health Screening No

Background Check Requirements All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. All offers are contingent on successful completion of a background check. Please visit for additional information on the background check requirements and process.

Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Yale University is an affirmative action/equal opportunity employer. Yale values diversity in its faculty, staff, and students and strongly encourages applications from women and members of underrepresented minority groups.