Dir, Library Servs (ExPat)

Dominica, North America
Feb 11, 2014

Job ID 2013-52206
# Positions 1
Location DM-Dominica

Posted Date 2/10/2014
Division Ross University
Department Administrative


Ross University School of Medicine, located on the beautiful Caribbean island of Dominica in the West Indies.  Our mission is to prepare highly dedicated students to become effective, successful physicians in the United States. Basic science coursework is taught in Dominica and students then complete their clinical studies in the United States. After passing all prerequisite examinations, Ross graduates are licensed to practice medicine in all 50 states of the U.S. Ross University School of Medicine is a division of DeVry Education Group (NYSE:DV)


The library directorship is a faculty position and education is the primary focus of the faculty. The academic year is divided into three semesters with a new class of students admitted each semester. Teaching and other responsibilities continue throughout the year. Instructors at Ross are selected for their interest in improving medical education and their ability to work well as part of a team. Research opportunities exist and are encouraged in the area of medical education.


The Library Director is responsible for operations of a 13 person library in Dominica and provide assistance to the library at Princess margaret Hospital. The library in Dominica operates with 2 shifts over a 16 hour period each day.


The director must be able to set goals and objectives for the future of the library as information center, making sure that these goals are coordinated with the goals of the institution. Broadly, this includes determining what services are needed, how to provide them, and how to support them. Specifically the Director will oversee planning and organization, policy creation and implementation, provision and updating of information resources, instruction in the use of library resources, and library staff training and development. 

Essential Duties and Responsibilities:

The director will direct the affairs of the library with service to students, faculty, and staff as the top priority. The director will be responsible for making sure that the library runs smoothly, that the necessary resources are available and properly organized, that users know how to use the resources, that library policies reflect the best interests of the users, and that the physical facility is clean, comfortable and conducive to research and study.


The director will work closely with other departments, will attend meetings and workshops required by the management of the institution, work closely as a colleague with faculty members, will serve on committees, prepare reports and statistics as needed and will be expected to attend conferences and seminars to maintain knowledge in a changing medical library environment.


Administration and Supervision    

  • Develop and implement policies and procedures, long range plans, goals and objectives
  • Play a major role in selection of employees
  • Work with 2 shift supervisors and library manager in training and evaluation of staff
  • Conduct regular staff meetings
  • Ensure quality customer service
  • Prepare annual budget and adhere to budget during fiscal year
  • Review and approve expenditures
  • Ensure appropriate maintenance of library property and resources

 Circulation and Reserve 

  • Implement hours of circulation and checkout procedures
  • Ensure proper coverage of circulation desk
  • Make sure all employees know how to use integrated library system
  • Set schedules for staff in shelving and shelf reading
  • Set fine schedules and payment methods for lost items
  • Back up staff in collection of fines and lost/damaged book payments
  • Help train staff to deal with students properly

Cataloging and Technical Services

  • Ensure proper cataloging following NLM classification system
  • Ensure that staff is properly trained in cataloging using EOS Web system
  • Set time frame for cataloging and preparation of books
  • Ensure proper check-in and display of print journals
  • Replace damaged and missing materials

Reference and Instruction

  • Provide professional reference service to students, faculty, and staff
  • Perform literature searches as requested for students and faculty
  • Keep library website and Portal pages up-to-date
  • Give orientation to new students in use of library each semester
  • Instruct new faculty in use of library electronic resources
  • Keep library electronic resources up-to-date
  • Develop good working relationships with vendors and publishers
  • Deal with vendors and publishers individually to solve problems
  • Work with IT to solve problems of access, IP addresses etc.
  • Make sure that all electronic resources are renewed promptly

Interlibrary Loan

  • Oversee the interlibrary loan program to ensure that loans are requested promptly and sent to user immediately upon receipt
  • Keep up with changes in the NLM DOCLINE system
  • Develop relationships with libraries overseas that may be able to supply a loan when DOCLINE cannot Advertise and explain the system to faculty and students
  • Work closely with interlibrary loan specialist to assure best service

Other Duties

  • Duties as assigned by administration
  • Attendance at meetings of accrediting bodies
  • Compiling of reports or statistics
  • Special projects
  • Participation at professional meetings, conferences, and retreats

  • MLS from ALA accredited library school required
  • Minimum of 5 years senior administrative experience in an academic medical library, including supervisory
  • Progressive responsibility with record of achievement in medical library management

Ross University offers a competitive potentially tax-free annual salary, relocation assistance to and from the island, a retirement program, tuition assistance benefit, scholarship program for dependents, 100% medical benefits paid for the employee, travel benefits, a living allowance, 57 days of leave (includes days for vacation, holidays, professional development and sick/personal days).  We also offer opportunities for professional development, which includes a conference and book allowance. 


To apply, please visit our website www.rossu.edu; select Careers and complete our online application process.  EOE