IT Sr Financial Administrator

Rochester, Monroe County
Jan 31, 2014
Administrative Jobs
Technology, IT Support & Training
The University of Rochester is one of the country's top-tier research universities. Our 158 buildings house more than 200 academic majors, more than 2,000 faculty and instructional staff, and some 10,500 students–approximately half of whom are women. Learning at the University of Rochester is on a very personal scale. Rochester remains one of the smallest and most collegiate among top research universities, with smaller classes, a low 10:1 student to teacher ratio, and increased interactions with faculty.

Location: Central Admin-Vice Pres & CIO

Full/Part Time: Full-Time

Regular/Temporary: Regular


Full Time   40 hours   Grade 057   Office of the CIO



General Summary of Role:

To oversee and direct the development, planning, implementation, maintenance, and transition of specific University-wide information systems and services.  Technology needs change at a very rapid pace and this individual must demonstrate the ability to interpret those technology changes and reflect them in unit and capital budgets, be self-motivated and curious about the technology, and relate technology shifts and requirements to line of business models.  Prepare, recommend and control operating and capital budgets.  Oversee and advise on project budgets; develop feasible, defensible financial models.  Responsible for long range planning, budgeting, rate development, staff development, and supervision as appropriate.  Serve as a principal deputy in administrative and related matters; develop and deliver training programs as appropriate.

Key Responsibilities:

  1. Budget preparation
  • Must have expertise in translating technology requirements into business cases
  • Compile, recommend, and control operating and capital budgets
  • Compile multi-year expense and funding models
  • Prepare executive financial summaries and reports for the Office of the Vice President for Information Technology & CIO
  • Manage and lead Service Center budget evaluation
  1. Financial Analysis
  • Forecast salary and benefit; relate technology shifts to budget impact and advise on appropriate mitigation or adjustment to expense or funding lines
  • Prepare quarterly account summaries and consolidated spend plans
  • Interpret technology shifts or new technologies in support of rate setting; develop new rate models as appropriate
  • Review models based on changes in allocation methods and provide executive reports to include recommendations of support models; review, revise, and implement Line of Business models as needed
  • Participate in quarterly reviews / advise on budget & spend  adjustments required to meet annual commitments and approved budgets
  1. Support of technology and finance
  • Review ledgers; prepare journal entries as appropriate; manage operational activity for best efficiency; evaluate and advise on required budget changes as technology shifts
  • Support team member development and advise on needed skills, expense analysis and executive reports for major projects as required
  • Project Management & Major Project support; review project charters, project budgets, move-to-production budgets and multi-year plans; advise on technology, regulatory, and financial requirements
  • Assist superior in staff recruiting and initiate documents for appointments, promotions, salary and related changes, coordinating with the Deputy CIO office and others concerned.
  1. Audit & compliance
  • Review audits for technical inclusiveness and overall precision
  • Manage external audits; coordinate field work and data collection
  • Prepare internal audit reports; compose executive responses
  • Coordinate work with external and internal auditors as required; manage external consulting engagements where appropriate
  • Maintain accurate inventories and reporting across all areas
  1. Space management & review
  • Evaluate technology and team requirements; prepare budgets; oversee budget to actual variance; advise on multi-year costs and planning models
  • Manage asset and space reviews and coordinate team activities required to update asset base model as needed

Required Business Skills:

  • Master's degree in Business Administration or equivalent graduate training or experience in a specialty suited to the assignment; 8 years relevant work experience including substantial work at a managerial level; equivalent combination of education and experience.
  • Previous experience in Information Technology required
  • Medical or Academic Campus experience desirable
  • Previous experience with budget process; knowledge of finance/accounting/purchasing policies required
  • Previous experience in a Service Center or Organized Activity preferred; CLASP certification required
  • Experience with vendor management and consultants
  • Expert oral and written communication skills 
  • Flexible and adaptable; willing to work flexible hours
  • Continuous learning
  • Strong teamwork/collaboration
  • Ability to work with ambiguity
  • Ability to work in a changing and evolving environment
  • Strong customer focus
  • Ability to determine when multi-tasking is important and when prioritization is required to deliver on commitments

How To Apply

All applicants must apply online.

The University of Rochester is an Equal Opportunity Employer.