Disney International College Program Coordinator (Per Diem)

Montclair, Essex County
Jan 24, 2014
Montclair State is New Jersey's second largest university. It offers the advantages of a large university - a broad undergraduate curriculum with a global focus, a wide variety of superior graduate programs through the doctoral level, and a diverse faculty and student body - combined with a small college's attention to students.

Posting Date December 19, 2013

Department Global Education Center

Division Academic Affairs

Job Description

Under the supervision of the Director of International Services, with indirect reporting to the Director of Study Abroad, perform visa and logistical tasks associated with the Disney International College Program (DICP) at Montclair State University.  The DICP hosts approximately 200 students per year from China for a short term program at MSU followed by an internship at Walt Disney World in Florida.  The Disney Program Coordinator is responsible for all aspects of the J1 visa process for these students as well as all logistics for their stay in Montclair.  The Disney Program Coordinator will also provide general support to International Services programs.

Create 10-day schedule of events for each cohort's time in Montclair
-Contact vendors to purchase tickets/arrange for tours/book domestic flights, etc.  
-Troubleshoot any issues before, during and after excursions
-Collect invoices for SBUS
-Reserve classroom space, hotel rooms, orientations and meals

Administer contracts for bus transportation, domestic air transportation, hotel services and health insurance and others.
-Draft RFP’s  
-Participate in review and selection of vendors
-Monitor vendor compliance

Initiate sole service requests for vendors  (museums, tour companies, bus company, restaurants, telecharge, tourist sites in NYC, etc.)
Maintain knowledge of Procurement rules for a NJ state university
Coordinate entire  J1 process for students
-Create timeline
-Review student documents
-Validate student records in SEVIS via Atlas
-Produce and distribute letters
-Create reports, spreadsheets and other materials

Create Enrollment Spreadsheets
Coordinate Health Insurance Enrollment
Make presentations to students including health insurance and J1 regulations
Attend weekly meetings (seasonal), visa check-ins, orientations and some excursions or special events
May supervise student workers
Assist with other programs as needed
Assist Director with all employment based immigration matters for faculty and staff.  Employment based immigration includes: H-1B nonimmigrant petitions, EB-1 Outstanding Research and Professor immigrant petitions,  PERM Special Handling cases for faculty, PERM filings for professional staff, EB-2 National Interest Waiver immigrant petitions, and Schedule A, Group II filings
Other duties as assigned

Qualifications & Requirements

•Bachelor’s degree
•As per J1 Federal Regulations, U.S. Citizenship or Permanent Residency is required for SEVIS administration.
•Knowledge of and experience working with J1 visa regulations.  
•Experience with SEVIS preferred
•Familiarity with FSA Atlas and student information systems preferred
•Knowledge of NJ State Procurement policies helpful but not required
•Experience in event planning
•Ability to work independently, prioritize and manage multiple demands
•Excellent organization and record-keeping skills
•Strong communications skills, persuasion, negotiation, trouble-shooting, customer service and assertiveness
•Strong computer skills, knowledge of Excel, Word, and PowerPoint
•Ability to succeed in a busy, fast-paced environment
•Some evenings and weekends required.

20 hours per week (flexible).  $15-18 per hour, commensurate with experience.

*Interested applicants should submit their resume and cover letter by January 20th.*

Salary Range $15-18 per hour, commensurate with experience.

Send cover letter and resume to
(include vacancy # if above)


Organizational Marketing Statement:

Building on a distinguished 105-year history, Montclair State University is proud to be a leading institution of higher education in New Jersey. The university's six colleges and schools serve more than 19,000 undergraduate and graduate students in 300 majors, minors, concentrations and certificate programs. Situated on a beautiful, 250-acre suburban campus just 14 miles from New York City, Montclair State combines the instructional and research resources of a large public university in a dynamic, sophisticated, and diverse academic environment.

EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at www.montclair.edu.