Program Coordinator

Boulder, Boulder County
Jan 15, 2014

Posting Description: *Department Information:* Design Center (DC) Colorado is an industry-education partnership within the Department of Mechanical Engineering at the University of Colorado Boulder. The Center brings real industry projects to undergraduate and graduate students in mechanical engineering, where integrated teams of 4 to 6 undergraduate students (3 to 4 students in Graduate Program), a faculty advisor, and an industry mentor develop workable solutions. DC Colorado also oversees the design laboratory and fabrication space that supports mechanical engineering design courses. *Job Responsibilities:* The responsibilities of this position include, but are not limited to: _30% Facilitate industry relations:_ - Senior Design Project solicitation including reaching out to new sponsors and encouraging past sponsors to continue sponsoring projects - Co-organize biannual Industrial Advisory Council (IAC) Meetings with Design Center Colorado Projects and Financial Coordinator. This includes getting meeting space, communications to the IAC, arranging catering and programming, constructing meeting materials, making dinner reservations to accommodate 40+ people. In spring semester: co-coordinate Pre-Expo poster session with junior class reviewing Senior Design Project posters and Spring Expo for Senior and Graduate Design (as part of Spring IAC meeting) - Serve as point of contact for the university's Office of Industry Collaboration _25% Support Senior Design projects and students:_ - Interface with potential sponsors to step through initial process of sponsoring a project - Write and revise Senior Design project descriptions with Industry Sponsors - Help form Senior Design teams based on interest, qualifications, and personality assessments - Work with existing sponsors to facilitate contracts, legal documents and export control restrictions - Serve as point of contact with University Counsel on corporate requests as needed, and communicate questions or legal recommendations to the DC Colorado Faculty Directors - Coordinate communications and logistics with Senior Design and Graduate Design Project Directors (i.e., faculty advisors) _20% Manage grant application and ongoing grant funding:_ - Coordinate Engineering Excellence Fund (EEF) proposal submittals and ongoing reports - Manage grants for Design Center Colorado, along with Design Center Colorado Projects and Financial Coordinator, including certification that funds are spend in accordance with sponsor agreement, develop and revise budgets with the Office of Contracts and Grants (OCG), review final proposals and proposed budgets for accuracy and compliance with University policy - Evaluate suitability of grant and other funding opportunities to Design Center Colorado and facilitate grant proposal writing and submission - Support OCG/Project Sponsor relationship - assist in making decisions on how best to resolve issues and problems related to budgets and terms & conditions of contracts/grants where discrepancies have occurred; make and document the decisions on behalf of the Principal Investigator (PI) and keep PI apprised of decisions _20% Marketing and Communication:_ - Facilitate informational Design Center Colorado presentations and answer Center inquiries - Collaborate with Director of External Relations to create and solicit promotional material (website, brochures, etc.) - Coordinate and promote Distinguished Lecture in design _5% Design Center Coordination:_ - Coordinate work flow to student employees - Support travel functions - Perform general clerical/administrative tasks - Perform other duties as assigned *Note:* This position is part-time, with occasional after business hours work required. *Salary and Benefits:* The salary for this part-time position is $20,500-$29,000 commensurate with skills and experience. The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition reimbursement and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment, learn more about the University of Colorado Boulder. --- *The University of Colorado is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy), disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Inquiries may be directed to the Boulder Campus Title IX Coordinator by calling 303-492-2127 or to the Office of Civil Rights at* In accordance with the Americans with Disabilities Act, alternative formats of this ad can be provided upon request for individuals with disabilities by contacting human resources at or (303) 492-6475. --- *Important Notes:* _Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials. There may be questions at the end of this application related to these qualifications and competencies; your answers to these questions will be verified against your application materials and may be checked with references. False information could lead to your removal from the hiring process._ _The University of Colorado Boulder is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history._ _The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work._

Minimum Qualifications: - A bachelor's degree from an accredited institution - Educational background or other experience in engineering or a related discipline - Two to four years of professional-level experience in higher education, industry or similar experience - Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint

Required Competencies/Knowledge, Skills, and Abilities: - Excellent communication, interpersonal, and organizational skills - Ability to work independently as well as on a team - Attention to detail and ability to multi-task - Willingness to work in an environment which requires some flexibility and/or evening/weekend work

Desired Qualifications: _Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified._ - A bachelor's degree in engineering - Familiarity with MyCUInfo and D2L, or similar systems - Sensitivity to and appreciation of cultural, political, and geographical differences with ability to work well with faculty, staff, and students from around the world

Campus: Boulder