Accounts Payable Invoice Specialist

Location
United States, North America
Posted
Jan 15, 2014
Jobs Outside Higher Education
Businesses & Consultants
Employment Type
Full Time
I. DEPARTMENT INFORMATION
Job Location Research Place - 45155 Research Pl - AS0004
Campus Location: Ashburn
Division/Vice President: Executive Vice President and Treasurer (EVPT)
College/School/Department: Not Applicable

II. POSITION INFORMATION
Internal Applicants Only? No
Position Type: Administrative/Professional
Posting Number: Staff - 002955
Working Title: Accounts Payable Invoice Specialist
Full-Time/Part-Time: Full-Time
Work Schedule: 8 AM - 5 PM
Total Hours Per Week: 40
Pay Grade: 12
Recruitment Salary Range: Commensurate with Experience
Required Licenses/Certifications and other Specific Requirements: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, Sex Offender Registry Search, and Prior Employment Verification, Credit
If other was selected above, or there are special requirements, please explain.
If temporary, grant funded or limited term appointment, position funded until:
Emergency Designation: No
Telework: No
Job Open Date: 11/12/2013
Job Close Date:
Open Until Filled: Yes
Applicant Review Will Commence On:

III. JOB VACANCY ANNOUNCEMENT INFORMATION
Ad Statement:

Founded in 1821, GW is the largest institution of higher education in the District of Columbia, to include ten academic units, with a full-time equivalent enrollment of a little over 20,000 students and approximately 11,000 full-time and part-time employees (faculty and staff). The George Washington University is a community dedicated to learning, communication, respect, service and teamwork. As one of the largest private employers in the District of Columbia, the university seeks employees who support the teaching, research, and public service mission of the university.


Job Description Summary:

The Accounts Payable Invoice Specialist is responsible for processing non-labor related invoices into the University’s Financial System for various types, including debit and credit memos and requests which need special processing, such as travel advances, petty cash, personal reimbursements, stipend, lease, recurring payments and student refunds. This position is located within the GW Finance Department in Ashburn, Virginia.


Minimum Qualifications:

High school diploma, or equivalent combination of training and experience, is necessary plus 2-4 years of relevant experience. Must have an intermediate knowledge of Excel and must be able to process a daily average of 60 to 75 invoices per day accurately and timely.


Desired Qualifications:
Special Instructions to Applicants:

Job Duties
  • Processes non-labor related invoices into the University's Financial System for various transaction types, including debit and credit memos and requests which need special processing, such as travel advances, petty cash, personal reimbursements, stipend, lease, recurring payments and student refunds.

  • Reviews 'hold lists' and other periodic activity reports to determine and initiate corrective action for invoices.

  • Submits appropriate updates about supplier information to the Supplier Maintenance Department.

  • Imports data files and monitors the results of the interfaces with various automated systems of departments or suppliers.

  • Facilitates timely and efficient invoice processing at established service levels.

  • Applies and adheres to Accounts Payable policies and procedures.

  • Assists departments, end-users and suppliers to comply with Accounts Payable policies and procedures.

  • Ensures that work in progress meets deadlines.

  • Participates in Accounts Payable issue resolution efforts to serve departments, employees, suppliers and end-users. Provides quality customer service to AP customers.

  • Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.


Posting Specific Questions

Required fields are indicated with an asterisk (*).



Applicant Documents
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter



The George Washington University is an Equal Opportunity/Equal Access/Affirmative Action institution.





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