Perform professional work requiring advanced application and use of concepts, theories, principles, practices, regulations, and terminology of accounting. Analyze and review financial data and prepare financial statements and reports for both internal and external purposes consistent with a comprehensive understanding of Institutional mission and vision, the role and goals of the business unit and consistent with an understanding of academic and healthcare accounting in accordance with generally accepted accounting principles (GAAP), applicable regulations, and University policies and procedures. Guidelines and procedures are established on a global basis and an advanced level of professional judgment is required.
Key Functions and Expected Performances:
Key Functions and Expected Performances:
- Participate regularly in process improvement teams under indirect supervision and oversight. May perform leadership role in intermediate level process improvement projects. Manage a high volume workload based on weekly, monthly or quarterly deadlines. Lead team workload planning and completion and support other area team members during month-end and year-end close. Coordinate and communicate efforts with team managers. Coordinate the oversight and monitoring functions related to the sponsored project populations. Coordinate work efforts with accountants, who prepare various monthly invoices and journal entries, prepare/review monthly journal entries and assist with the monitoring and oversight of sponsored awards. Communicate effectively and timely with business administrators, award sponsors and team members.
- Evaluate and recommend improvements in accounting system procedures to ensure accurate application of accounting principles. Ensure that work assigned to accountants maintains an appropriate segregation of duties. Apply knowledge of entire restricted population when adjusting reports or databases.
- Analyze, review and present information and summary reports to management. Apply critical thinking to financial and other information presented within the scope of responsibilities, prepare accurate and timely financial reports, research issues/questions related to the nonfederal award and other billing activities, and communicate information to management in a timely and effective basis. Prepare and present summary reports to management that reflect progress toward meeting deadlines.
- Project/calculate accounting data to show the effects of proposals on capital investments, income, cash positions, and overall financial condition. Routinely monitor restricted cash and fund balances, ensuring that awards are not overspent or sponsor refunds are processed timely. Routinely monitor centers to ensure budgets agree with award amounts. Routinely compare revenue recorded in ledger to actual cash received.
- Reconcile highly complex transactions and accounts. Routinely monitor indirect costs, ensuring appropriate costs and overhead rates have been allocated appropriately to each sponsored award. Apply understanding of restricted population and varied indirect cost rates, when updating awards with new rate each year. Routinely monitor cash collections, including A/R or LOC draws. Routinely monitor unbilled receivables, reconciling the amount booked to revenues, expenses and budget.
- Approve and verify transactions in various financial systems. Approve new center requests, ensuring that all required information is received and all attributes are appropriately assigned. Ensure approved center creates have been timely uploaded into general ledger system. Perform completeness/validity checks after new centers have been processed into the general ledger system. Prepare or approve invoices, based on the terms and conditions prescribed by the awarding entities. Monitor accounts receivable activity and pursue the collection of outstanding invoices. Prepare or approve journal entries related to invoicing. Review/approve payroll journal entries (ePAC), ensuring compliance with cost transfer policy.
- Format, design, and prepare financial reports and schedules to meet the needs of a variety of internal and external users. Prepare interim and/or final invoices or periodic financial status reports for sponsored agencies that fund research activities, based on the terms and conditions prescribed by the awarding entities. Prepare or approve journal entries for accuracy, ensuring that adequate and complete supporting documentation is attached. Perform data entry or prepare upload files for journal entry processing into the general ledger system. Approve journal entries submitted by accounting staff.
This is a full-time, exempt-level position. Monday-Friday; 8am-5pm.
This position requires a Bachelor's degree and 4 years of experience or equivalent. Master's in Accounting or CPA is preferred.
The ideal candidate will have demonstrated experience with:
- Performing core accounting functions, including journal entries and reconciliations,
- Invoicing, collections and monitoring Accounts Receivable balances in a general ledger system,
- Pro-active thinking and process improvement,
- Having a team-oriented attitude,
- Having expert time management skills, including the ability to multitask,
- Working with grants, contracts or other sponsored awards, and
- Completing periodic accounting reports based on specific/varied requirements.
Job Accounting and Finance
Primary Location TN-Nashville-Crystal Terrace
Organization Finance-Contracts 108533