**INTERNAL ONLY** Office of Audit, Risk & Compliance Business Coord.
- Employer
- The University of Kansas
- Location
- University of Kansas Lawrence Campus
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- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
The OARC Business Coordinator provides operational and project coordination support for OARC programs and initiatives. Working closely with OARC leadership, the incumbent develops and maintains tracking systems and documentation, manages communications and information resources, supports financial and administrative processes, and serves as a key resource for department stakeholders. The successful candidate will possess strong organizational and problem-solving skills, exceptional attention to detail, and the ability to manage multiple priorities in a collaborative environment.
**This position is available only to current KU & KUMC employees**Job Description35% Business Operations & Financial Coordination
- Process invoices, payment requests, reimbursements, and other financial transactions in accordance with university procedures.
- In coordination with Insurance & Risk Management, submit invoices for insurance premiums, process claim payments, create invoices for premium recovery, and maintain supporting records.
- Assist with procurement activities, vendor coordination, and purchasing processes.
- Monitor and maintain office technology, equipment, software licenses, and inventory records.
- Coordinate departmental recordkeeping and ensure business documents are maintained in accordance with university requirements.
- Maintain departmental inboxes and coordinate responses, referrals, and follow-up activities.
- Work with highly sensitive and confidential information.
- Coordinate and track projects, initiatives, and operational activities across OARC programs.
- Develop and maintain project schedules, monitor milestones, and coordinate with team members and responsible parties to keep projects and workflows on track.
- Organize, maintain, archive, and distribute project, operational, and departmental documentation, ensuring materials are current, properly stored, and available to appropriate stakeholders.
- Develop and maintain tracking systems, databases, reports, dashboards, and other tools utilizing university-approved technologies.
- Assist with data collection, reporting, and assessment activities used to support office operations and decision-making.
- Maintain data integrity within departmental tracking systems and assist with development of reports, dashboards, and workflow automation tools.
- Support special projects and strategic initiatives as assigned.
- Coordinate content development, publication, accessibility review, and ongoing maintenance of OARC websites and electronic resources
- Prepare and distribute targeted emails, University mail communications, newsletters, announcements, and other communications on behalf of OARC.
- Maintain OARC social media accounts
- Support other communication campaigns and outreach activities as appropriate.
- Respond to routine inquiries and direct stakeholders to appropriate resources.
- Represent OARC on university and campus committees supporting communication
- Support departmental meetings, events, and office activities.
- Serve as backup for administrative functions supporting OARC leadership.
- Maintain productive working relationships and regular communication with OARC leadership and university stakeholders.
- Support advisory groups, committees, and collaborative initiatives involving OARC.
- Assist in onboarding, mentoring, and coordinating work assignments for student employees and interns.
- Promote a strong customer service focus and collaborative work environment.
- Other duties as assigned.
- Bachelor’s degree and two years of experience in business operations, project coordination, administrative management, finance, higher education administration, or related field.
- Experience coordinating multiple projects, tasks, or operational activities and maintaining accurate, detailed records.
- Experience working collaboratively with team members and stakeholders.
- Strong written and verbal communication skills, as demonstrated by application materials and previous work experience.
- Experience using Microsoft Office or Microsoft 365 applications and electronic collaboration tools.
Preferred Qualifications
- Experience processing financial transactions, budgets, purchasing, reimbursements, or invoice management.
- Experience developing and maintaining tracking systems, databases, reports, or documentation using Microsoft Excel, SharePoint, or similar tools.
- Experience creating or maintaining websites, newsletters, communications, or informational materials for internal or external audiences.
- Cover Letter
- Resume
- Contact information for three references
Organization
Working at the University of Kansas
Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.
The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.
The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.
KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.
Instruction
KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.
Research
The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.
Service
The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.
International Dimension
KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.
Values
The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.
Our City and State
KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.
Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.
Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.
Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.
Making KU Your Home
Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.
At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.
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