Sr. Program Manager, Fixel Centers of Excellence

Sr. Program Manager, Fixel Centers of Excellence

Job No: 541456
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support
Department: 27303200 - HA-COMMUNITY AND PATIENT PROGR

Job Description
Classification Title: Program Manager Classification Minimum Requirements: A bachelor's degree in an appropriate area of specialization and five years of appropriate experience; or an equivalent combination of education and experience. Job Description:

Centers of Excellence Portfolio Management 
•  Serve as the Institute's primary operational liaison and steward of the Centers of Excellence portfolio.
•  Coordinate Center designation, certification, renewal, annual reporting, and related requirements.
•  Maintain an accurate portfolio inventory, including Center leadership, external affiliations, designation requirements, key milestones, reporting obligations, and Institute support.
•  Support the development and launch of new Centers of Excellence.
•  Monitor portfolio activities and identify emerging needs, opportunities, risks, and resource considerations for Institute leadership.
•  Promote collaboration, shared learning, and consistency across Centers while recognizing differences in disease-specific programs and external foundation requirements.

Operational Infrastructure & Continuous Improvement 
•  Develop and maintain shared operational infrastructure supporting the Centers of Excellence portfolio, including standard operating procedures (SOPs), playbooks, templates, dashboards, workflows, reporting tools, annual planning resources, and resource libraries.
•  Identify opportunities to reduce duplication, streamline administrative processes, and improve the experience of faculty and Center teams.
•  Evaluate and recommend systems, tools, and processes that strengthen portfolio management and reporting.
•  Document and continuously improve core Center processes to support continuity and organizational effectiveness.

Faculty and Center Coordination 
•  Build relationships with Centers Directors and faculty leaders, serving as a trusted operational partner.
•  Coordinate cross-center collaboration, orientation of new leaders, communication, and Institute support resources.
•  Help connect faculty and Center teams with appropriate Institute and university resources
•  Support faculty success by reducing unnecessary administrative burden while respecting existing departmental coordinators and disease-specific staff.

Governance and Strategic Initiative Support 
•  Coordinate governance processes supporting designation, accountability, transparency, operational consistency, and continuous improvement.
•  Support advisory committees, working groups, faculty task forces, and other governance activities assigned by Institute leadership.
•  Coordinate meeting materials, documentation, action items, and follow-up, maintaining appropriate records related to Center governance, designation, and performance

Strategic Engagement and Partnership Coordination
•  Coordinate Institute-wide visibility for Centers of Excellence.
•  Partner with Communications, Advancement, Research Operations, Institute Convenings, and Community and Patient Initiatives, and other Institute teams on activities involving Centers of Excellence.
•  Coordinate operational aspects of educational programming, outreach, donor stewardship, foundation relationships, recognition, and other collaborative initiatives.
•  Help identify opportunities to strengthen visibility, collaboration, and engagement across the Centers of Excellence portfolio.
•  Serve as an Institute liaison to external Center-affiliated foundations and organizations, as appropriate, in partnership with faculty and other functional leaders.

Selected Center & Strategic Initiative Support 
•  Provide direct operational coordination for selected Centers of Excellence or related Institute initiatives as assigned.
•  Support newly established Centers, philanthropically or externally supported programs, pilot coordination models, or Centers requiring additional Institute support.
•  Help develop approaches that can be evaluated and, when appropriate, scaled across the broader portfolio

Expected Salary: $70,000 - $92,000 Required Qualifications: A bachelor's degree in an appropriate area of specialization and five years of appropriate experience; or an equivalent combination of education and experience. Preferred: • Master's degree in healthcare administration, business administration, public administration, higher education, science, public health, or a related field.
• Five or more years of progressively responsible experience in academic medicine, healthcare administration, higher education, faculty programs, strategic initiatives, or program management.
• Experience supporting multidisciplinary faculty programs, Centers of Excellence, institutes, centers, or similar academic or healthcare programs.
• Experience coordinating committees, governance activities, designation processes, or faculty leadership groups.
• Experience developing operational infrastructure, dashboards, reporting tools, workflows, or program management systems.
• Experience partnering with communications, advancement, community engagement, research, or other cross-functional teams.
• Demonstrated experience building or improving programs, systems, or organizational infrastructure.
• Project Management Professional (PMP) certification or equivalent project/program management training is preferred but not required.
• Progressively responsible experience in program management, healthcare administration, academic administration, faculty programs, strategic initiatives, or a related operational field.
• Experience coordinating complex programs involving multiple stakeholders.
• Strong organizational, analytical, written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and work independently with sound judgment.
• Demonstrated ability to build effective relationships and coordinate work across organizational boundaries Special Instructions to Applicants:

Please upload the following - CV or Resume, Cover Letter and List of Professional References.

Application must be submitted by 11:55 p.m. (ET) of the posting end date Health Assessment Required: No

 

Applications Close: 14 October 2026

To apply, visit https://explore.jobs.ufl.edu/en-us/job/541456

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.









Copyright ©2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

je-4e7ab45bbde44363a0f81ec3bd9fb492