Administrative Specialist (The Collegiate School at Panama City Campus)
- Employer
- Florida State University
- Location
- Panama City, FL
View more categoriesView less categories
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Location: Panama City, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 63560
Department
FSU Collegiate School | Panama City
The Collegiate School at FSU Panama City is a developmental research laboratory charter school associated with the College of Education, Health and Human Sciences (Anne’s College) at Florida State University. In this capacity, TCS serves as a center for innovative instructional programming, research and program evaluation, and professional development solutions for the educational community. TCS will begin its fourth year of operation in August 2026, with grades 9-12.
The mission of The Collegiate School at Florida State University, Panama City, is to provide rigorous academic studies and career development for students who aspire to meet the ever- changing and complex workplace demands of the 21st century. Resources and expertise available through Florida State University and the local community will prepare students to thrive in the competitive global market as they identify and pursue career goals through academic and career training.
- Assists the Business Manager with reconciliations. Monitors information maintained in the internal accounting system for accuracy and compliance. Serve as the primary contact for procurement, purchasing, and contract management.
- Oversees revenue collection, deposits, and accounts receivable activities. Assists the Business Manager with data collection and reporting for TCS School Board Financial meetings and annual financial audit.
- Serves as P-card proxy and Procurement Representative to ensure the propriety of the payments, compliance with prompt payment and other applicable laws, policies, and procedures of the State of Florida and FSU. Creates ePRFs when applicable for vendor payments.
- Serves as the school HR and Payroll Representative, ensuring proper approval of and payment of personnel in accordance with university, state, and federal requirements.
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred Qualifications- Experience with managing budgets, procurement, contracts, or office operations.
- Strong organizational, communication, and interpersonal skills.
- Proficiency with Mircosoft Office Suite.
- Familiarity with university policies, Foundation operations, or event coordination.
- Proficiency with content management systems and/or Adobe Creative Suite
The Collegiate School at Florida State University, Panama City (TCS) seeks a compelling, innovative, engaging, and enthusiastic Administrative Specialist. We invite applications for this full-time position, starting this fall. This Administrative Specialist will join The Collegiate School at FSU Panama City, in its fourth year of operation, with the mission of providing collegiate studies and career readiness to students in the Bay County area.
Contact InfoDebbi Whitaker, Director - The Collegiate School at FSU Panama City
University InformationOne of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about Florida State University and our campuses.
Starting at $40,910, commensurate with education and experience.
FSU Total RewardsFSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
This is an A&P position.
This position requires successful completion of a criminal history background check, including a fingerprint-based screening via AHCA’s Clearinghouse pursuant to Section 1012, Florida Statutes, for positions in a FSU Developmental Research School or Section 409.175, Florida Statutes, for positions in a Childcare or Summer Camp position. Visit the AHCA Clearinghouse Screenings webpage for more information.
The position will begin in Fall 2026.
This position will be on campus at FSU Panama City in Panama City, Florida.
This position is being re-advertised. Previous applicants need not reapply.
Equal Employment OpportunityFSU is an Equal Employment Opportunity Employer.
Organization
Working at Florida State University
One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.
Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.
Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.
Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.
Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.
With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.
Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.
Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.
At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.
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