Legal Project Coordinator, Three Strikes Project - Stanford Law School

ONE-YEAR FIXED TERM Position (with option to renew)

*Budgeted Salary Range:  The Law School’s budgeted hourly rate for this position is: $34.58 - $36.31 per hour. *

The Administrative Support Team at Stanford Law School is looking for a full-time Legal Project Coordinator to join our vibrant administrative, academic, and legal services team. As the leading organizational unit, we work collaboratively with many departments within the Law School and externally to achieve a broad range of programmatic and academic goals. This diverse team has extensive skills, experience, and knowledge essential for providing comprehensive support options.

This position offers operational and administrative support to the Stanford Three Strikes Project, a nationally recognized criminal legal reform and litigation initiative based at Stanford Law School. The Project advocates for prisoners serving life sentences for nonviolent offenses, supports their reintegration into society, and works on policy reforms at national, state, and local levels. The ideal candidate will work closely with a small team of attorneys to develop and manage strategic plans for programs that impact national public policy and criminal justice reform. This role reports to both the Deputy Director of the Justice Advocacy Project and the Associate Director of Administrative Support Services.

To excel in this role, you should possess strong research and presentation skills, be capable of independently managing research projects, and have a keen eye for detail. This position is well-suited for someone with excellent interpersonal skills who can effectively collaborate with various departments. You should be highly motivated, well-organized, and able to work autonomously while providing operational and administrative support for our criminal defense litigation, public policy, and prisoner reentry programs. Additionally, you must be comfortable engaging with incarcerated clients, government officials, community organizers, policy advisors, elected officials, and law enforcement officers.

Key Responsibilities

MINIMUM REQUIREMENTS

Education and Experience

Knowledge, Skills, and Abilities

Preferred Skills

Core Duties:

• Respond to inquiries, and determine and take appropriate actionas required. Serve as a resource regarding a defined set of policies andprocedures.

• Perform duties associated with scheduling, organizing, andoperating conferences, seminars, and events, including recommendingvendors for services, overseeing the production and distribution ofmaterials, coordinating logistics, and serving as liaison with internaland external vendors.

• Draft and/or generate routine communications; coordinateproduction (formatting, copying, etc.) and dissemination of documents,such as presentations, course handouts, grant proposals, conference andseminar materials, reports, brochures, and displays.

• Plan and schedule calendar(s) based on consultation, resolvecalendaring conflicts, and arrange travel in compliance with unit,university, and sponsor policies.

• Process and monitor routine financial transactions, which mayinclude researching and resolving discrepancies.

• Maintain office supplies and equipment; obtain vendor quotations,as needed. Coordinate office moves.

• May serve as the point of contact for general maintenance, healthand safety, and other facility concerns within the unit(s); report anyincidents or potential safety problems to appropriate representatives.Track completion of required training.

• Maintain approved content on websites.

• May perform human resources transactional support, e.g. timecards, I9s, and/or faculty affairs support.

• May guide and train student and/or contingent workers includingscheduling, assigning, and prioritizing workloads, setting appropriatedeadlines, and reviewing work for quality and timeliness.

Minimum Education andExperience

High school diploma and three years of administrative experience, orcombination of education and relevant experience.

Knowledge, Skills and Abilities:

• Proficient computer skills and demonstrated experience withoffice software and email applications.

• Demonstrated success in following through and completing routinetasks.

• Strong organizational skills and attention to detail.

• Strong verbal and written communication skills.

• Excellent customer service and interpersonal skills.

• Ability to prioritize and multi-task.